Mount Vernon Township High School District 201 Board met March 20.
Here is the minutes provided by the Board:
The meeting was called to order by President Bill Beck who led the group in the Pledge of Allegiance. Board members answering to roll call were Tena Elliott, Norma Fairchild, Karen Goodwine, Terry Knowles, Carl Miller, Ben Mitchell, and Bill Beck. Also present were
Superintendent Michael Smith, Principal Rowdy Fatheree, Financial Director Angie Brentlinger, media and guests.
Public Input, Staff Input, Board Input:
Mary Burgan - CEO
Jessica Pilson - Youth and Government
Megan Clodi - Special Olympics
Susan Staples - School Messenger
Reports of Board Committees:
Finance Committee
Finance Director Angie Brentlinger gave a report on the finances of the District.
A. Treasurer's Report - February 28, 2017
Beginning checking balance of $9,453,121.75
Revenue of $1,914,890.89
Payroll and Benefits $831,187.32
Bills S1,703,691.51
TAW Payment $1,750,000.00
Total Expenditures of $4,284,878,83
Transfers $0
PMA Investment Transfer of $0
Ending Checking balance February 28, 2017 of $7,083,133.81
Ending savings and investments February 28, 2017 of $2,664,079.10
Total cash balance February 28, 2017 of $9,747,212.91
Total outstanding liabilities February 28, 2017 of $31,597.97
Total unencumbered fund balance February 28, 2017 of $9,778,810.88
Activity Funds - February 28, 2017
Activity fund beginning balance of $201,819.89
Revenue of $36,737.59
Expenditures of $33,346.28
Ending Balance February 28, 2017 of $205,211.20
Vocational Funds - February 28, 2017
Vocational Fund beginning balance of $2,925.67
Revenue of $162,457,25
Expenditures of $5,212,75
Ending balance February 28, 2017 of $160,170.17
Financial Reports - Bills and Payroll
Bills were reviewed by the finance committee in an amount of $387,310.76.
Payroll for March 03, 2017 was in an amount of $85,862.40, which included $9,007.39 above contracted amounts.
B. Building Committee
Committee received an update of the new building project.
Highlights of the Building Committee Meeting
- Update on the new high school
- Athletic storage building
- Arts department storage
- Greenhouse bid specifications/equipment
- 320 S. 7th Street Campus
- Fuel tank
- Door hardware
- Turfmanagement
C. Curriculum Committee
Highlights of the Curriculum Committee Meeting
- CEO Class
- Aspire Scholarship
- Master Schedule Status
- Staffing Needs
Administrative Reports
Principal Report
Principal Rowdy Fatheree shared his principal report.
- New Traditions
- Family Night
- Worldwide Youth in Science and Engineering
Superintendent Report:
Dr. Smith shared his Superintendents report.
Consent Agenda Action items:
"The Consent Agenda items for approval are as follows:"
A. Minutes: Special Closed Board Meeting, February 9, 2017
Recommendation was to approve the Special Closed Board Minutes of February 9, 2017 as presented.
B. Minutes: Regular Open Board Meeting, February 21, 2017
Recommendation was to approve the Regular Open Board Minutes of February 21, 2017 as presented,
C. Minutes: Closed Board Meeting, February 21, 2017
Recommendation was to approve the Closed Board Meeting Minutes of February 21, 2017 as presented.
D. IHSA Membership
Recommendation was to approve the 2017-2018 annual school term renewal of IHSA membership at no cost per action of the IHSA Board of Directors.
E. Trips
Recommendation was to approve the FCCLA trip to Springfield, il from April 6 through April 7 as presented.
Recommendations was to approve the Skills USA trip to Springfield, IL from April 27 to April 29' as presented.
Recommendation was to approve the Band and Orchestra trip to Cincinnati, Ohio from May 5 through May 7" as presented.
F. Treasurer's Report February 2017
Recommendation was to approve the February 2017 treasurer's report as reviewed by the finance corrrrittee.
G. Financial Reports and Bills February 2017
Action on this item approves the financial report, bills, and payroll as reviewed by the finance Committee.
The motion was passed by a unanimous vote. (Goodwine, Mitchell, Fairchild, Elliott, Knowles, Miller, and Beck.)
Action items:
A. Amended 2016-2017 School Calendar
Recommendation was to approve the amended 2016-2017 school calendar as presented. The superintendent will provide additional comment for Board discussion as needed.
Motion was made by Fairchild and seconded by Goodwine to approve the amended 2016-2017 school calendar as presented.
The motion was passed by a unanimous vote. (Fairchild, Goodwine, Elliott, Knowles, Miller, Mitchell, and Beck.)
B. Proposed Scholarship
Recommendation was to approve the Aspire Scholarship as presented and discussed in the Curriculum Committee meeting.
Motion was made by Miller and seconded by Knowles to approve the Aspire Scholarship as presented and discussed in the Curriculum Committee meeting.
The motion was passed by a unanimous vote. (Miller, Knowles, Eliott, Fairchild, Goodwine, Mitchell, and Beck.)
C. District Credit Card Limits
Recommendation was to increase the District P-card to S60,000 from a $30,000 limit, order a second district card, and order one additional Activity Account debit card to account for multiple users as presented. This should prevent the need to use personal credit cards for large purchases and requests for reimbursement.
The Board agreed upon tabling this topic until a later meeting.
D. Greenhouse Project Bid
Enclosed are front end bid documents as prepared by FGM, The project is ready to be presented for formal competitive bid.
Recommendation is to place the MWTHS Greenhouse project out for competitive bid as per presented requirements and specifications. Bid openings will be April 5, 2017 at 2:00 p.m.
Motion was made by Mitchell and seconded by Fairchild to place the MVTHS Greenhouse project out for competitive bid as per presented requirements and specifications. Bid openings will be April 5, 2017 at 2:00 p.m.
The motion was passed by a unanimous vote, (Mitchell, Fairchild, Elliott, Goodwine, Miller, Knowles, and Beck.)
E. Employment of Personnel
All employments are contingent on proper paper work being completed and turned in.
Recommendation was to approve the employment of Scott Shaw as Volunteer Assistant Bass Fishing Coach for the 2016-2017 school year as presented,
Motion was made by Miller and seconded by Elliott to approve the employment of Scott Shaw as Volunteer Assistant Bass Fishing Coach for the 2016-2017 school year as presented.
The motion was passed by a unanimous vote. (Miller, Elliott, Fairchild, Goodwine, Knowles, Mitchell, and Beck.)
F. CEO Class
Recommendation was to approve the Jefferson County CEO Entrepreneurial class for recognition of two credits by Mt. Vernon Township High School District 201 and for the credits awarded to receive letter grade designations recognized at Mt. Vernon Township High School for the 2017-2018 school year as presented.
Motion was made by Knowles and seconded by Goodwine to approve the Jefferson County CEO Entrepreneurial class for recognition of two credits by Mt. Vernon Township High School District 201 and for the credits awarded to receive letter grade designations recognized at Mt. Vernon Township High School as presented.
Motion was passed by unanimous vote. (Knowles, Goodwine, Elliott, Fairchild, Miller, Mitchell, and Beck.)
G. McCarthy Change Order Authorization
Enclosed is information received from Board member Bill Mitchell regarding recommendation to approve the change order for McCarthy services.
Recommendation is to approve a change order related to McCarthy services in an amount of $185,000 as presented.
Motion was made by Goodwine and seconded by Fairchild to approve a change order related to McCarthy services in an amount of $185,000 as presented.
Motion was passed by unanimous vote. (Goodwine, Fairchild, Elliott, Knowles, Miller, Mitchell, and Beck.)
Adjournment:
Motion was made by Miller and seconded by Goodwine to approve adjourning the meeting at 6:52 p.m.
All members present voted aye and the meeting was adjourned.
http://www.mvths.org/pages/BoardMeetings/20170320BOEMinutes_Regular.pdf
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