C.E. Brehm Memorial Public Library District Board met March 14
C.E. Brehm Memorial Public Library District Board met March 14.
Here is the minutes as provided by the board:
President Clyde Hall called the board meeting to order at 7:00 pm. Present were Ruthie Alexander,
Amanda Crider, Clyde Hall, Jill Langrand, Bob Metcalf, Library Director Bill Pixley, and Asst.
Library Director Esther Curry. The necessary quorum was present.
Audience to Visitors: None
Secretary's Report: Motion was made by Amanda Crider to approve the February 14, 2017
minutes as amended. Motion carried.
Correspondence: Many favorable notes were written by patrons who attended the Mardi Gras
event. Wendy Lupa sent in a letter of resignation, due to health issues. Her term was to expire in 2019.
We regret that we are losing her.
Treasurer's Report: Balances were reported as follows for February 28, 2017:
Community First Bank General Operating Cash 233,862.31
Working Cash Fund 199,942.00
Special Reserve Fund 477,119.00
Total $ 910,923.31
Motion to approve the treasurer’s report and pay the February bills was made by Clyde Hall. Roll
Call #1 was approved 5-0.
Director's Report: In addition to Bill’s written report, Bill informed the board that we renewed
our cleaning contract with Comprehensive Services, noting no cost increase.
Staff Reports: Children’s Librarian, Melissa Burns submitted a written report for February.
Report of Officers:
Finance Committee Report: None
Personnel Committee Report: None
Policy Committee Report: None
Building and Grounds Committee Report: None
Community Relations Committee Report: None
Report from The Illinois Heartland Library System: Clyde Hall said that the
system now has enough funds to sustain operations for about two years.
Report from The Shakespeare Foundation: None
Library Annex: The Annex Development Group did not meet in March. The next meeting will be
Unfinished Business: Library Director Pixley reminded Jill and Bob to complete their Open
Meeting Act Training and Renee to complete her Statement of Economic Interest before the April
New Business: Library Director Pixley presented a proposed addition to our existing policy on
Borrowing Privileges – Registration Requirements. The addition addresses Reciprocal Patron
Registration. Clyde Hall made a motion to approve the Reciprocal Patron Registration addition to the
Borrowing Privileges – Registration Requirements policy as presented. Roll Call #2 was approved 5-0.
Board members Clyde Hall and Amanda Crider completed the bi-annual review of the Closed Session
Minutes. Clyde Hall made a motion to not release any of the Closed Session Minutes at this time.
Motion was approved 5-0.
Adjournment: A motion to adjourn was made by Bob Metcalf at 7:25 pm. Motion carried.