City of Carterville Water & Sewer Board met June 8.
City of Carterville Water & Sewer Board met June 8.
Here is the minutes provided by the Board:
Minutes of the regular meeting of the Carterville Water and Sewer Board meeting held Monday, June 8, 2017 at 6:00 p.m. in the Water and Sewer Department Conference Room.
Present at the meeting were: Mark Bollmann, John Geiselman and Sewer Board Commissioners; Mayor Bradley M. Robinson; Garry Wiggs, Public Works Director; Curt Oetjen, Council Representative; Marc Buatte; Sewer Superintendent; Jerry Hampton, Water Superintendent; Rodney Potts, Crawford and Associates; Janice McConnaughy, H. R. Specialist; Amy Simpson, Board Secretary, and Lesa May, Billing Clerk
Delinquent accounts were discussed (172 accounts delinquent in the amount of $12,141.73). We will do cut offs on Tuesday, June 13, 2017 unless payment or payment arrangements are made prior to the cut off.
The Rend Lake bill for May 2017 was not available for the meeting. We sold 11,682,770 gallons in May 2017.
Motion 1: Bollmann moved and Geiselman seconded to approve the minutes of the May 8, 2017 regular Meeting as submitted by the Secretary. All voted yea and the Secretary declared the motion carried.
Motion 2: Geiselman moved and Bollmann seconded to approve the Treasurer’s Report for the month of May, 2017. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
Motion 3: Bollmann moved and Geiselman seconded to approve payment of the monthly bills as submitted by the Secretary. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
Hold KPS bill and have Brad and Marc go over before paying.
Garry Wiggs Report:
Electronic Water Meters:
Discussion about advertising for the bid itself with a time-frame extension up to 120 days. One primary bid with two alternative bids. Rodney to work with Garry and Amy to advertise for bid. Primary bid for equipment and installation, alternate bid for equipment and other alternate bid for installation. Drive by style with upgrade.
Motion 4: Geiselman moved and Bollmann seconded to approve advertisement for electronic water meters with primary bid with 2 alternative bids with a 120-day time frame.
A roll call vote was taken and all present voted yea. The Secretary declared the motion carried.
Garry presented information about an ICS Power Grit Chainsaw. This will cut any material that we have. This is a gas powered saw with a diamond blade in the amount of $2,920.00.
Motion 5: Geiselman moved and Bollmann seconded to approve the purchase of an ICS Power Grit Chainsaw in the amount of $2,920 plus shipping and handling. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
Jerry Hampton Report:
West Grand project has had several mishaps: one water service and two sewer connection services. Road to the pump-house back in order with 4 loads of rock. Futiva hit the water line in front of House to Home.
Brad discussed the need of a 4-wheel drive truck all of our trucks are 2-wheel drive. Some of our trucks have serious age.and need to begin looking for replacement. Jerry was asked to bring ideas and to work-up specification sheet.
Marc Buatte Report:
Madison Ridge Lift Station:
Pumps are ready to go on Monday, June 12, 2017 and installed by Jeff Wiggs. Rodney is working on the paperwork for the permit due to the larger size pumps.
Kamper Supply Lift Station:
Spectra Tech sealed the valve vault so our new valves can be installed. Marc will get a bid from Jeff Wiggs for replace the valves. New control panel from Municipal Equipment would be under $10,000.00 and not connected to the High Tide System.
Marc stated he received a bid from Spectra Tech to line five more manholes but they would not be back in our area until September. The board recommended to wait until September due to other projects in the works.
Used Jetter Truck:
2006 Freightliner (4x2) 1500 gallon tank for $38,000.00. Our jetter has a tank of only 250 gallons and not really made for our sewer lines. We spend more time working on the hose and it does not clean out our lines. Marc would like keep the current jetter. The City and Water/Sewer split the cost about three years ago. Board tabled until next month.
Marc would like to speak with the state plumbing inspector about creating an ordinance for the laundry mat and the car wash. The manhole in front of the laundry mat was full of lint solid 8 inch pipe and used the vac and the lint kept coming out. The car wash has grit that fills the manhole causing IGA to back-up.
New Televising on Texas:
Another five foot culvert with no bottom in it. Our televising equipment cannot perform this due to the distance of 509 feet. Garry mentioned the ability of Thad Ellet could do the lining but does not have the televising equipment. Jeff Wiggs has the equipment and the cost would be around $200.00.
Leak and Pool Credits
Brent Gentry’s water consumption doubled this month. Garry did go and re-read the meter and we recommended dye strips to check his stools. He did and no problem was found. He asked that Garry come and check his water meter. The leak indicator was not spinning and his water consumption is back to his average. Brent Gentry submitted a request for a leak credit even though he did not find or fix a problem. It was explained to him that our policy is to bring a receipt for parts or a plumbing bill that proves the problem was fixed. With further discussion, it has been done in the past that a person could receive two leak credits a year. Brad requested that the office to write up a draft policy for guidelines on leak and pool credits and present to board for approval.
Motion 6: Bollmann moved and Geisleman seconded to approve the Leak Credits. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
06-8450 Sharon Venable, 1602 Lindbergh Lane $ 35.35
15-4140 Brent Gentry, 1009 Maridon $ 23.62
09-1713 Dave Lubbs, 410 Pennsylvania $ 401.67
Motion 7: Bollman moved and Geiselman seconded to approve the Pool Credits. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried
05-4350 James Brown, 815 S. Division $ 14.47
03-0872 Bobby Minor, 210 N. Olive $ 17.42
07-3461 Justin Dodson, 609 Crab Orchard Blvd $ 14.20
03-1352 Martin Russell, 502 Virginia $ 28.69
05-5040 Kendra Washburn, 506 Abby Dr $ 26.22
15-5080 Pamela Hicks, 115 Weisbrook $ 24.14
21-2440 Joanne Davis, 1404 Nicole Ln$ 76.61
05-1322 Doug Brinkley, 300 Timothy Ln $ 6.50
11-0540 Stacy Greenlee, 403 W. Grand$ 43.69
16-0381 Jon Schoonover, 1406 W. Grand $ 14.17
04-1261 Kendell Hollister, 438 N. Division $ 14.48
16-0120 Darrin Smith, 114 Lyndsey Ln $ 71.76
04-2882 Jennifer Davies, 509 Prosperity $ 57.38
21-1980 Leah Bahr, 115 Twin Lakes $ 53.93
12-5251 Robert Livingston, 405 Partridge Ln $ 14.43
21-3340 Matt Dunning, 1302 Hillside Ct $ 19.26
10-3701 Darrin Peach, 11674 Hafer Rd $ 40.44
12-5991 Chris Stoner, 502 Canary Lane $ 18.52
08-2790 Jim Chvatal, 605 S. Division$ 7.39
Sewer Plant Study: This will be finished and ready for the meeting in July.
2013 Water Study: They are collecting Income Survey’s in order to put in grant applications. State waiting for funding from federal level.
Downtown Main Replacement: Retainage is being held for Dean Bush. Waiting on answers and then will release for final payment.
West Grand Phase II: Crawford submitted a closeout bill; Pay Estimate #4 in the amount of $4,000.00 for Dean Bush. Which will be paid out of the Bond Fund account.
Motion 8:Bollmann moved and Geiselman seconded to approve the Close out bill; Pay Estimate #4 in the amount $4,000.00 to Dean Bush. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
Sludge Holding Structure: Permit has been received and is good for one or two years. Once the structure begins, you have four years to complete.
Rend Lake: Temporary or emergency connection with Crainville has been denied due to Rend Lake’s requirements with the cost around $50,000.00. Still talking to Rend Lake about the original place and currently have a contract in hand to be reviewed by Crawford’s office and Attorney. Rend Lake requires a 40- foot easement for their sole purpose. Rodney thinks we can get the easement down to 20-foot.
Texas and Willow: KPS finally finished the project that was suppose to begin back in February 2017. Janice did compliment Marc Buatte with his professionalism and for him going over and beyond by her son-in-law. KPS has not submitted invoice as of today but will review before payment. Inspection invoice for $1,500.00 submitted from Crawford and Associates. Payment to come out of System Improvement.
Motion 9: Bollmann moved and Geiselman seconded to approve the Inspection Invoice in the amount of $1,500.00. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
Telemetry For Lift Stations: Marc present pricing for the High Tide telemetry system with fog rod and a years’ worth of data for $3,600.00 per lift station. Marc recommended five possible lift stations for this telemetry: Kamper’s Supply, Madison Ridge, Pea Ridge, John A Logan and Quail Run.
Glass Front Doors: Find the two quotes and make sure that there is 7 pound pull to accommodate ADA.
Water Tank Repair: Tank contractor to begin painting the ground storage tank under contract beginning June 20, 2017. Will use a by-pass while this process is being done for one week. Ground storage will be completely out of service.
Rodney presented information of a flooded finished basement of Dr. Lovely Chabra in Randy Moore subdivision. Pond overflowed with the 12-inch rain and his insurance will not pay his claim. Dr. Chabra may come to the City and Water/Sewer Dept to ask questions and seek assistance.
Bank Facility Transfer: With Amy being bookkeeper for both Water/Sewer and City the treasurer recommends removing Amy from all signature cards. Amy recommend Dave Draper, Lesa May, Mark Carney, Khrissy Hollister and Brad Robinson be on the new signature cards for the Water/Sewer Dept.
Motion 10:Geiselman moved and Bollmann seconded to approve new signature cards for the Water and Sewer Dept. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
Treasurer Mark Carney recommends to hold off before moving our accounts from First Mid Illinois to First Southern until Locis is running to his satifisfaction.
First Mid Illinois sent a bill for a lock box in the amount of $50.00. Board was not aware of the lock box. Amy is to find out the contents of the lock box.
Credit Card:Amy presented information for the Water/Sewer Dept to apply for their own credit card for purchases. Currently, the employees are using the City’s credit card. With Water/Sewer Dept receiving one of their own will help in the bookkeeping process and more accurate records.
Motion 11:Bollmann moved and Geiselman seconded to approve for a First Southern Credit Card for the Water/Sewer Dept. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.
Amy asked if the Ordinance for the rate increase has been filed in order to make rate changes for the July billing.
Water applications for laborer are due June 13, 2017. As of today, we have two applicants.
Motion 12: Bollmann moved and Geiselman seconded to adjourn. All voted yea and the meeting was dismissed at 7:54 p.m.
Organizations in this Story
101 S Division St
Carterville, IL - 62918-1358