Jefferson County Board met Wednesday, May 11.
Here are the minutes as provided by Jefferson County:
The Jefferson County Board met in Special Session on Wednesday, May 11, 2016, in the Jefferson County Board Room, located on the lower level of the County Courthouse.
The meeting was called to order by Chairman Robert White at 6:00 p.m.
Board Members present: James Malone, Joyce Damron, Bob Watt, Cliff Lindemann, Justin Fulkerson, Jeff Williams, Randy Edwards, Tommy Hayes, Sean Wilkey, Steve Draege, and Robert White (11) Board Members absent: Wayne Hicks, Tim Marlow (2) Legal Counsel present: State's Attorney Douglas Hoffman Others present: County Maintenance Supervisor Terry Lefforge, Sheriff Travis Allen, Treasurer Dan Knox, Wayne Aydt from Premium Mechanical and Automation, Inc., County Clerk Connie Simmons, and Terry Knowles.
Motion by Watt seconded by Malone to approve the replacement of the chiller at the Justice Center. Motion to amend and include that due to emergency conditions to accept the no bid proposal from Industrial Mechanical Contractors in the amount of $99,400.00. Roll call vote on amendment. Amendment Carried. (10 aye - 0 nay - 1 abstain Fulkerson) Roll call vote on motion. Motion Carried. (10 aye - 0 nay - 1 abstain Fulkerson)
Motion by Watt seconded by Hayes to approve the control retrofit at the Justice Center, and due to emergency conditions accept the no bid proposal from Premium Mechanical and Automation, Inc. in the amount of $144,000.00. Roll call vote. Motion Carried. (10 aye - 0 nay - 1 abstain Fulkerson)
Motion by Malone seconded by Lindemann to open FY 2015-16 General Corporate Budget to allocate funds for emergency repairs at the Justice Center. Voice vote. Motion Carried. (11 aye - 0 nay - 0 abstain)
Motion by Watt seconded by Draege to prepare a resolution to appropriate emergency funds from the original Public Safety Fund already in the FY 2015-16 Budget to pay for the above expenses. Voice vote. Motion Carried. (11 aye - 0 nay - 0 abstain)
Motion by Malone seconded by Lindeman to close FY 2015-16 General Corporate Budget. Voice vote. Motion Carried. (11 aye - 0 nay - 0 abstain)
Notes: Maintenance Supervisor Lefforge has checked around and these prices are the best available. Treasurer Knox presented options for payment. Premium will train Lefforge and his staff, and Lefforge and others being present during installation will help in their understanding of the system. They will return in 1 month for questions and again after 6 months for questions/issues. Their warranty is one year from date of completion. After that there will be an annual service contract with quarterly visits at approximately $3,500.00 a year. Also, these systems will be compatible with the boilers which will also need replaced in the near future. The water softener system will be checked out and in working order before installation of new system to prolong its life. The warranty from Industrial Mechanical Contractors is on their bid page. State's Attorney Hoffman stated the Board needed to declare emergency conditions in order not to do competitive bidding.
Motion by Watt seconded by Lindemann to adjourn at 7:03 p.m. Voice vote. Motion Carried. (11 aye - 0 nay - 0 abstain)
Connie Simmons, County Clerk & Recorder
(Approved by Full Board on May 23, 2016)
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