Mount Vernon City Schools, District 80 Board of Education met Wednesday, June 15.
Here are the minutes as provided by Mount Vernon City Schools, District 80:
June 15, 2016
The Mount Vernon City Schools, District 80 Board of Education met in a regular meeting on Wednesday, June 15, 2016 at the Board of Education Office, 2710 North Street, Mt. Vernon, Illinois, at 6:00 p.m.
President Reynolds called the meeting to order at 6:05 p.m. The following board members answered roll call: Jaymie Nunnery, Brishanta Lee, Lora Greathouse, Cleo Holt, Cindy Zirkelbach, and Matt Reynolds. Board members absent: Merle Hollmann. Also present were: Terry Knowles, Travis Morse, Greg Peterson, Connie Knowles, Nancy Herzing, Sara Partridge, Superintendent Aletta Lawrence, Assistant Superintendent, Ryan Swan, and Janet Miller, board secretary.
AUDIENCE TO VISITORS President Reynolds stated that no requests had been received to address the board. Is there anyone here that would like to address the Board? No requests have been made.
CONSENT AGENDA President Reynolds stated that the following items would be placed on the Consent agenda: Minutes of May 11, 2016 meeting, approval of bills, treasurer’s report, budget report, disposal of tape (September 2014), Partnership Agreement between Land of Lincoln/Southern Seven Americorp and Mount Vernon City Schools, School District Treasurer, and Amended Food Service Contract.
Motion by Holt, second by Nunnery, to approve all of the above items, as presented.
Roll Call: Ayes – Holt, Greathouse, Nunnery, Lee, Zirkelbach, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
SUPERINTENDENT’S REPORT
HEAD START UPDATE
Mrs. Lawrence gave an update on the Head Start program.
STATE PAYMENTS
Mrs. Lawrence reported that the state owes District 80 under $192,245.01.
IDEA REQUIREMENTS
Mrs. Lawrence informed the Board that we have gotten notice that we have met all requirements for IDEA from the Illinois State Board of Education.
NURSE’S REPORT
Nurse Deanna Metje included her report to the Board.
COUNSELOR’S REPORT
Counselor’s April Hertenstein, Jodi Fatheree, and Sarah Wiggins included their reports to the Board.
MASTER SCHOOL BOARD MEMBER
Mrs. Lawrence distributed information regarding this matter.
OLD BUSINESS
HEARING ON AMENDED BUDGET
Superintendent Aletta Lawrence reported that the 2015-2016 amended budget was presented to the Board at its May 11 meeting. The amended budget has been made available for inspection by the public for the statutory period of thirty days. Mrs. Herzing reviewed the changes that were made in the amendment. At this time, President Reynolds announced that a hearing would now be held on the amended budget. Are there any comments from the audience? No one from the audience wanted to comment on the amended budget. President Reynolds declared the hearing closed.
RESOLUTION
WHEREAS, the Board of Education of Mount Vernon City Schools, District 80, County of Jefferson, State of Illinois, caused to be prepared in tentative form an amendment to the Fiscal Year 2015-2016 Budget, and the Secretary of this Board has made the same conveniently available to public inspection for at least thirty days prior to final action thereon;
AND, WHEREAS, a public hearing was held as to such budget on the 15 day of June, 2016, notice of said hearing was given at least thirty days prior thereto as required by law, and all other legal requirements have been complied with:
NOW THEREFORE, Be It Resolved by the Board of Education for said district as follows:
1. The fiscal year of this School District be and the same hereby is fixed and declared to be beginning July 1, 2015, and ending June 30, 2016.
2. That the following budget containing an estimate of amounts available in each fund, separately, and of expenditures from each be and the same is hereby adopted as the budget of this school district for the said fiscal year.
Motion by Holt, second by Nunnery, to approve the Amended Budget and Resolution, as presented.
Roll Call: Ayes – Holt, Lee, Greathouse, Nunnery, Zirkelbach, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
NEW BUSINESS
ADOPTION OF RESOLUTION DESIGNATING INTEREST EARNINGS FOR FISCAL YEAR 2016-2017
Mrs. Lawrence advised that in order to preserve the District’s option to transfer accrued interest from one fund to another, the Board must act every year by passing a resolution designating interest accruing during the current fiscal year and all interest from prior years to still be interest going forward.
Motion by Greathouse, second by Lee, to adopt the Resolution Designating Interest Earnings for Fiscal Year 2016-2017, as presented.
Roll Call: Ayes – Lee, Zirkelbach, Nunnery, Holt, Greathouse, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
INSURANCE RENEWAL Motion by Lee, second by Greathouse, to accept the insurance renewal from Bushue Human Resources Inc., for our property, casualty, and liability insurance, as presented.
Roll Call: Ayes – Lee, Greathouse, Nunnery, Zirkelbach, Holt, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
BID FOR FOOD AND NON-FOOD
Bids for the food and non-food were opened on May 27, 2016. Food Service Director Emily York has provided a summary sheet with her recommendations.
Motion by Zirkelbach, second by Holt, to accept the low bids, as presented.
Roll Call: Ayes – Zirkelbach, Holt, Greathouse, Nunnery, Lee, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
ASBESTOS BID
Asbestos bids were opened on June 2, 2016 for Dr. Andy Hall Early Childhood Center.
Motion by Greathouse, second by Zirkelbach, to approve the low bid from KAM Services, as presented.
Roll Call: Ayes – Greathouse, Zirkelbach, Holt, Nunnery, Lee, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
RIGHT OF WAY EASEMENT
The City of Mount Vernon would like a right-of-way easement for the existing cul-de-sac at the end of Kingsridge Drive.
Motion by Holt, second by Zirkelbach, to approve the right-of-way easement for the cul-de-sac at the end of Kingsridge Drive, as presented.
Roll Call: Ayes – Holt, Zirkelbach, Greathouse, Nunnery, Lee, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
TEMPORARY CONSTRUCTION EASEMENT
The City of Mount Vernon is requesting permission to perform improvements to the right-of-way on College Street from 18th to 17th along the north side of our property. It is planned to re-construct the existing sidewalk after lowering the elevation along the entire alignment. The easement is necessary to grant City employees permission to be on our property during construction.
Motion by Lee, second by Greathouse, to grant the temporary easement, as presented.
Roll Call: Ayes – Lee, Greathouse, Holt, Zirkelbach, Nunnery, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
UMCH GRANT
UMCH is writing a grant that will provide extra counseling services for Jefferson County students. They would like a letter of support and participation from us.
Motion by Nunnery, second by Holt, to approve the letter of support and participation for the UMCH Grant, as presented.
Roll Call: Ayes – Nunnery, Holt, Lee, Greathouse, Zirkelbach, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
QUALITY NETWORK SERVICE AGREEMENT CONTRACT RENEWAL
The Contract with QNS expires on June 30, 2016. Mrs. Lawrence has negotiated a new five year contract.
Motion by Greathouse, second by Zirkelbach, to approve the five-year contract, as presented.
Roll Call: Ayes – Greathouse, Zirkelbach, Nunnery, Holt, Lee, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
PHYSICAL INVENTORY SERVICES
Mrs. Lawrence advised that currently teachers and staff conduct our annual inventory, but we are looking at improving the accuracy and modernizing this procedure. After discussion, it was the consensus of the board to table this topic until the July board meeting.
APPOINTMENT OF SECRETARY TO THE BOARD OF EDUCATION
Mrs. Lawrence stated with the retirement of Janet Miller, that we need to appoint Connie Knowles as Secretary to the Board of Education.
Motion by Greathouse, second by Holt, to appoint Connie Knowles as Secretary to the Board of Education, as presented.
Roll Call: Ayes – Greathouse, Holt, Nunnery, Lee, Zirkelbach, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
HEAD START APPROVALS
Mrs. Lawrence advised that we need Board approval for the Head Start COLA Application, service area plans, and extended duration of services.
Motion by Holt, second by Lee, to approve the Head Start COLA Application, service area plans, and extended duration of services, as presented.
Roll Call: Ayes – Holt, Lee, Greathouse, Nunnery, Zirkelbach, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
CLOSED SESSION
Motion by Lee, second by Greathouse, to enter into closed session for the purposes of hearing information regarding appointment, employment, compensation, discipline, performance or dismissal of specific employees. (5 ILCS 120/2©(1)), and to discuss pending litigation pursuant to Section 2©(11) of the Illinois Open Meetings Act (5 ILCS 120/2©(11)).
Roll Call: Ayes – Lee, Holt, Greathouse, Nunnery, Zirkelbach, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
The Board adjourned to closed session at 6:51 p.m.
OPEN SESSION The Board of Education returned to open session at 8:13 p.m.
PERSONNEL
EMPLOYMENT LIST
Motion by Lee, second by Greathouse, to approve the employment list and employ the following personnel, subject to the condition that they authorize and successfully pass a fingerprint based criminal records check.
CERTIFIED Keisha Nelson as part-time 21st CCLC Summer School Fourth Grade Teacher at
J. L. Buford. Amy Hamson as part-time 21st CCLC Summer School Fourth Grade Teacher at J. L. Buford. Clayton Tinsley as K-3 P.E. Teacher at Dr. Nick Osborne Primary Center. Tammy Milam as Special Education Teacher at Zadok Casey Middle School.
Roll Call: Ayes - Lee, Nunnery, Zirkelbach, Holt, Greathouse, and Reynolds. Nays - None. Absent – Hollmann. Motion carried.
CLASSIFIED Lora Hockett as 21st CCLC Registration Aide for District Registration for the 2016 -2017 school year at Dr. Nick Osborne Primary Center. Debra Dial as Cook at J. L. Buford Intermediate Center. Kerri Reidelberger as Administrative Assistant to the Assistant Superintendent at District Office.
Motion by Holt, second by Lee, to approved the classified personnel, as presented.
Roll Call: Ayes: Holt, Lee, Nunnery, Zirkelbach, Greathouse, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
EXTRACURRICULAR
Doug Jones as Girls Cross Country Coach at Zadok Casey Middle School. Doug Jones as Head Coach for Girls Track at Zadok Casey Middle School.
Motion by Greathouse, second by Zirkelbach, to approve the extracurricular personnel, as presented.
Roll Call: Ayes – Greathouse, Zirkelbach, Nunnery, Lee, Holt, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
RESIGNATION
Motion by Holt, second by Zirkelbach, to accept the resignations of Lucas Boyt as Teacher at Zadok Casey Middle School and Gina Bowden as summer school teacher at J. L. Buford.
Roll Call: Ayes – Holt, Zirkelbach, Greathouse, Nunnery, Lee, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
RETIREMENT
Motion by Zirkelbach, second by Nunnery, to approve the retirement of Sara Partridge at the end of the 2019-2020 school year, as presented.
Roll Call: Ayes – Zirkelbach, Nunnery, Holt, Lee, Greathouse, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
LEAVES
Motion by Lee, second by Zirkelbach, to approve the maternity leave of Letha Sieveking Wilson and Jennifer Long’s request to go to part time for the 2016-2017 school year.
Roll Call: Ayes – Lee, Reynolds, Nunnery, Greathouse, Zirkelbach, and Reynolds.
Nays – None. Absent – Hollmann. Motion carried.
ADJOURNMENT Motion by Lee, second by Zirkelbach, to adjourn the meeting.
Roll Call: Ayes – Lee, Greathouse, Holt, Nunnery, Zirkelbach, and Reynolds. Nays – None. Absent – Hollmann. Motion carried.
The meeting was adjourned at 8:17 p.m.
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