Jackson County Finance and Administration Committee met Monday, Aug. 8.
The committee is in charge of reviewing matters related to fiscal control of the county; health, dental/vision, property, liability, workers compensation and unemployment coverage of the county; and policies related to labor relations and laws with regard to county employees.
Here are the minutes as provided by Jackson County:
FINANCE AND ADMINISTRATION COMMITTEE
MONDAY, AUGUST 8, 2016 5:00 PM
JACKSON COUNTY COURTHOUSE
I. 16-0603 AFLAC Presentation
Due to a lack of a quorum, Finance & Administration Chair Elizabeth Hunter introduced Mr. Neil Knight and Mr. Jeremy Klokkenga from Aflac to those present. Mr. Klokkenga presented a variety of services available through Aflac such as: assistance with lowering health costs; assistance in 1095 preparation; and identity theft. Material outlining all that Aflca has to offer will be forwarded to the committee for future consideration.
Call to Order
Members Present: Elizabeth Hunter, Julie Peterson, Brian Chapman, Dan Bost, and Keith Larkin
Members Absent: Emily Burke and Milton Maxwell
Board Members Present: Orval Rowe
Also Present: Dottie Miles, Neil Knight, Jeremy Klokkenga, Susie Kilquist, Josh Barringer, Grant Guhtman, Miriam Link -Mullison, Derek Misener, Frank Byrd, Sharon Harris-Johnson, Mary Beth Varner, Dana Dailey and Michelle Tweedy
Finance & Administration Chair Elizabeth Hunter called the meeting to order at 5:17p.m.
Approval of Minutes
II. 16-0602 Approval of July 11, 2016, Minutes
The Committee reviewed the Finance and Administration Commiittee Minutes of July 11, 2016.
Motion by Chapman, seconded by D. Bost to approve the July 11, 2016, minutes as presented, motion carried.
III. 16-0611 Approval of July 28, 2016 Insurance Minutes
The committee reviewed the Finance & Administration Committee Minutes of July 28, 2016.
Motion by Chapman, seconded by Peterson to approve the July 28, 2016, minutes as presented, motion carried.
Labor
Finance & Administration Chair Elizabeth Hunter informed the committee that there was nothing to report regarding Labor at this time.
Insurance
IV. 16-0604 Worker's Compensation
a. Overview of Plan
Ms. Dottie Miles informed the committee that there were some county employees currently on light duty but would soon return to regular duty.
V. 16-0605 Property & Liability
a. Application Submission
Accounting Coordinator Michelle Tweedy informed the committee that the property and liability renewal applications had been completed and submitted to CIRMA and that an application had been completed and submitted to ICRMT for quotes for the upcoming plan year.
Finance
VI. 16-0606 Delinquent Tax Resolutions
* The committee reviewed two delinquent tax resolutions. Motion by Larkin, seconded by Peterson to recommend the approval of the delinquent tax resolutions, Roll call vote Yes: Hunter, Peterson, Chapman, D. Bost and Larkin, motion carried.
VII. 16-0608 Payment of Claims
a. County General
b. Health Insurance
* The committee reviewed the July 2016 monthly claims in the amount of $320,037.62. Mr. Larkin questioned a Silkworm claim in the amount of $162.75 and inquired as to if there were any additional claims to Silkworm. Ms. Tweedy informed the committee that the Silkworm claim submitted was generated from the Treasurer's Office and that there were no additional claims. The consensus of the committee was to ensure that fellow County Board Member Cheryl Endres was aware that the claims presented for payment included Silkworm. Motion by Larkin, seconded by Peterson to approve the monthly claims in the amount of $320,037.62, motion carried.
* The committee reviewed the Health Insurance Funding Report reflecting outstanding health insurance claims in the amount of $694,761.35 and a cash balance of $29,836.68. The committee was reminded that July was a three payroll month in which the third pay did not include health insurance deductions/premiums. The committee was informed that approximately $231,000 would be collected in the month of August, approximately $5,688 was expected in stop loss reimbursements and the county was beginning to see a downward trend in claims. Motion by Larkin, seconded by Chapman to release the August 2016 fixed costs, the remaining May 20, 2016 claims and the June 3, 2016 claims, motion carried.
Computing Services
VIII. 16-0609 Telephone RFP
* The committee reviewed the Request for Proposal for the IP Telephony System. The committee discussed the potential cost of obtaining a new system and inquired of those present of any issues with the current system. The committee was informed that the county would not be allowed to keep its present equipment or utilize its refresh dollars if it chose another system. Motion by Larkin, seconded by Peterson to recommend the renewal of the CTS contract, motion carried.
IX. 16-0610 Computing Services Update
Mr. Josh Barringer informed the committee that the conversion between Harris Computers and BS&A had begun earlier that day and the Computing Services Department had begun tracking where most of their time was being spent.
X. 16-0607 FY17 Budget Preparation
a. Overview of Health Insurance Plan
The committee was given copies of the departmental budgets submitted to date and informed that eleven budgets had yet to be submitted. The committee was requested to keep those budgets distributed for future discussions. The committee was also given copies of the previous year's budgeting worksheets as an overview of what to expect during budget working meetings.
The committee reviewed a listing of potential budget adoption dates and discussed the committee's ability to meet the deadlines outlined. The consensus of the committee was to tentatively set budget adoption as November 15, 2016, with the budget being filed for public viewing by October 27, 2016.
The committee set budget work meetings for every Monday at 5 p.m. beginning Monday, August 22, 2016, and wrapping up by Monday, October 17, 2016. The committee requested the first Monday working meeting to consist of reviewing those budgets submitted and the second working meeting to be open to those departments wishing to present/discuss their budget with the committee.
The committee discussed the underfunding of the county's health insurance plan and the various ideas presented the last time they met. The consensus of the committee was that timing was of essence and that it would be wise to seek other alternatives for the 2018 plan year while considering the following options for the 2017 plan year: continue subsidizing the plan as in the past; increase the premiums by 7.5%; shift some of the costs to the employee; and trim some of the plan's benefits. The committee directed Accounting Coordinator Michelle Tweedy to include a 7.5% premium increase into the budget and project the shortfall of the 2016 plan year.
Ms. Dottie Miles informed the committee that she had attended an IPMG {county's third party administrator for worker's compensation} conference last week and learned that they offer significant solutions to health care. Ms. Miles informed the committee that IPMG would be attending a future committee meeting to update the county on its worker's compensation plan and would be willing to present its health plan as well. The committee expressed its interest in hearing IPMG's plan and requested Ms. Miles to arrange the presentation.
Old Business
New Business
Adjourn
Motion by Larkin, seconded by Chapman, to adjourn at 7:15 p.m., motion carried
Alerts Sign-up