Jackson County Real Property Committee met Tuesday, Aug. 9.
The Jackson County Real Property Committee reviews matters related to the county's real and personal property including land-use planning and matters concerning county taxing units. The committee also reviews matters related to roads and bridges and recommends any action to the County Board. The committee meets in the Jackson County House, 1001 Walnut St., Murphysboro.
Here are the minutes as provided by Jackson County:
REAL PROPERTY COMMITTEE
TUESDAY, AUGUST 9, 2016 5:00 PM
JACKSON COUNTY COURTHOUSE
Call to Order (5:03 PM)
Members Present: Chapman, Endres, Erbes, Rowe and S. Bost
Members Absent: Burke and Redmond
Other Members Present: John S. Rendleman, Julie Peterson, Liz Hunter
Also Present: Grant Guthman, Jim Doherty, Jim Siefert, Dan Qualls, Cindy Cox, Craig Miller, Molly Parker, Efraim Auscio, Michelle Tweedy
Approval of Minutes
I. 16-0571 July 12, 2016 Minutes
A motion was made by Chapman, seconded by Erbes, to approve the July 12, 2016 minutes as presented. The motion carried by unanimous vote.
Land Use & Economic Development
II. 16-0572 Greater Egypt Regional Planning & Development Commission
Ms. Peterson gave an update mentioning that the SEDAP cycle is closing but can also apply for the next round. SEDAP is looking for projects that are cooperative and they think there will be DRA money available.
III. 16-0573 Supervisor of Assessment-Road Maintenance Agreement Form
The committee discussed the Road Maintenance Agreement drafted by Mr. Brenner. Mr. Guthman suggested that it may need to be revised or a second version created for instances when the buyer is unknown at the time the land division is approved. The committee also discussed how to ensure that a proper easement as referenced by the Road Maintenance
Agreement is included on the plat. It was the consensus of the committee to ask Mr. Brenner to revise this document or create another that would be applicable in instances where there is not yet a buyer.
IV. 16-0487 Jackson Growth Alliance
Mr. Doherty updated the committee on some things that are going on in the area. He talked about improvements in the Grand Tower area, the purchase of University Mall in Carbondale, and the unemployment rates in the county.
V. 16-0574 Southern Illinois Bicentennial Celebration Representative
The Committee Coordinator mentioned that the Bicenntenial group would like a representative from Jackson County to attend their meetings. The committee discussed this issue but no decision was made.
VI. 16-0575 Southern Illinoisan Ad Request
The committee reviewed the request to purchase an ad for the hardcover book from the Southern Illinoisan for between $2000 and $5000.
A motion was made by Endres, seconded by S. Bost, to not purchase an ad in the Southern Illinoisan hardcover book. The motion carried by unanimous vote.
Ms. Peterson gave an update to the committee on what SIMPO is working on. She talked about the presentation at the last meeting from consultants regarding the Highway 51 North one way. The presentation is located on the SIMPO website for anyone who is interested in viewing it.
VIII. 16-0577 Road Sign Maintenance
Mr. Guthman updated the committee that ETSB 911 is still working on an inventory of the road signs they do have and they are seeking an opinion fro the State director about whether they can use past money on road signs; the committee discussed this issue.
IX. 16-0578 Highway Monthly Claims
A motion was made by Erbes, seconded by Chapman, to authorize payment of the Highway Monthly Claims in the amount of $244,215.88. The motion carried by unanimous vote.
X. 16-0579 Bid Acceptance and Contract/Contract Bond Approval for Crane Road Bridge Section 15-04111-00-BR
A motion was made by Chapman, seconded by Erbes, to authorize the acceptance of the low bid and contract/contract bond approval for the Crane Road Bridge Section 15 -04111-00-BR.
The motion carried by unanimous vote.
XI. 16-0580 County Bridge Fund Resolution for Crane Road Bridge Section 15-0411-00-BR
A motion was made by Chapman, seconded by S. Bost, to approve Resolution 2016-38 County Bridge Fund Resolution for Crane Road Bridge Section 15-04111-00-BR. The motion carried by unanimous vote.
XII. 16-0581 County Bridge Fund Resolution for Royalton Road Bridge Section 10-00163-00-BR
A motion was made by Chapman, seconded by S. Bost, to approve Resolution 2016 -39 County Bridge Fund Resolution for Royalton Road Bridge Section 10-00163-00-BR. The motion carried by unanimous vote.
County Buildings & Grounds
XIII. 16-0582 Lions Club Flag Service
A motion was made by Chapman, seconded by S. Bost, to approve participating in the Lions Club Flag Service for their 2016-2017 season. The motion carried by unanimous vote.
XIV. 16-0583 Grand Tower Project Update
The committee discussed the Grand Tower project. Chairman Rowe informed the committee that Mr. Grammer was not available to attend this meeting but can attend a future meeting if the committee would like. Mr. Guthman gave a brief update of the progress so far and the weather issues that have kept the project from progressing. Mr. Erbes commented that the visual is not good and perception matters. Ms. Cox commented that most people understand the weather issues it is just frustrating to the people of Grand Tower and suggested that someone come speak to the citizens in Grand Tower. Mr. Miller commented that there needs to be better communication so everyone understands the delay and to keep the issue from getting out of control. He stated that the Grand Tower Mayor brings up this issue each month and perhaps Mr. Grammer could come to a Grand Tower city council meeting and give a report. It was suggested that the levee district contact Mr. Grammer since they are the ones that hired him and the county just releases the money from the bonds. Mr. Guthman was asked if the issue is with the inside or outside and he gave a brief explanation of what some of the weather issues are. Chairman Rowe said he will contact Mr. Grammer and get some information from him before the next committee meeting. Mr. Erbes said he would like to see the information before the County Board meeting next week.
XV. 16-0584 Board of Review Bi-fold Doors Update
The committee coordinator informed the committee that the doors are scheduled to be installed on Thursday August 11, 2016.
XVI. 16-0585 Courthouse Windows Update
Ms. Tweedy informed the committee that this matter is being reviewed by the Property & Liability company. She will continue to update the committee as progress is made.
XVII. 16-0586 Probation Lighting Update
The landlord of the probation building heard back from Ameren that the building is not eligible for a grant from Ameren. He is now in the process of apply for an Illinois Energy Assistance grant. Once he hears back about that grant he will begin replacing the out dated lighting fixtures.
XVIII. 16-0587 Courthouse Signage Update
The installer is waiting for the building to be a bit less humid to ensure that the vinyl will adhere to the doors properly. They are planning to install them later in the week provided the weather allows.
Old Business
Mr. Siefert with Hurst-Roche updated the committee on the progress of the bid process for the courthouse steps on the west side. He expects to have a bid to present to the committee at the September meeting.
Mr. Rendleman informed the committee that the contract with Southernmost Illinois Tourism Bureau expires on September 1st. The committee discussed the services provided by the Bureau and possibly reengaging Carbondale Tourism in the future. Ms. Endres inquired about how much is given to the Tourism Bureaus: 2% goes to Murphysboro Tourism, 2% goes to Southernmost and 1% is retained by the county.
New Business
Mr. Erbes informed the committee that he has received complaints from employees at the probation office about the state of the building they use. The committee asked if any complaints had been recieved in the office and Ms. Tweedy informed them that neither the Chief Judge nor anyone from the probation office has mentioned anything. The committee discussed the size and cost of the current building and other spaces in the city that might be available. Chairman Rowe asked that this item be placed on the September agenda.
Adjourn (5:56 PM)
Mr. S. Bost moved and Chapman seconded to adjourn, motion carried.
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