Carbondale Police Pension Board met Tuesday, June 21.
The police pension board oversees all financial matters related to the Carbondale Police Department's pension plan.
Here are the minutes as provided by Carbondale:
POLICE PENSION BOARD
June 21, 2016 at 1:30 pm.
Carbondale Civic Center Room 103
Meeting Minutes
1. Call to Order / Roll Call
The City of Carbondale Police Pension Board of Trustees held a meeting on Tuesday, June 21, 2016, at the Carbondale Civic Center, Room 103, 200 South Illinois Avenue. Mark Goddard called the meeting to order at 1:50 p.m.
Roll Call
Present: Jeff Davis, Paul Echols, Mark Goddard, Don Priddy and Tony Williams.
Absent: None
Acknowledgement of Guests
Also present were Deputy City Clerk Clair Hayes, Senior Accountant Becky Applegate, and Pension Board Attorney Dennis Orsey (by phone)
2. Reading / Approval of Minutes
a.) Special board meeting open session minutes from April 25, 2016
MOTION: D. Priddy moved, T. Williams seconded, that the open session minutes from the special board meeting held on April 25, 2016 be accepted as amended. All voted Aye. No nays. Motion declared carried.
b.) Special board meeting closed session minutes from April 25, 2016
MOTION: T. Williams moved, D. Priddy seconded, that the closed session minutes from the special board meeting held on April 25, 2016 be accepted as amended. All voted Aye. No nays. Motion declared carried.
b.) Regular meeting minutes from May 17, 2016
MOTION: J. Davis moved, T. Williams seconded, that the regular meeting minutes from May 17, 2016 be accepted as amended. All voted Aye. No nays. Motion declared carried.
3. Correspondence
It was asked if a signed copy of the service contract for Dr. Rapirta’s office has been processed and returned.
Board members believe it has been received, but will double check to be sure.
4. Bills
Check request received from Scott Hendricks for FedEx delivery charges to Dennis Orsey for the month of May.
MOTION: J. Davis moved, T. Williams seconded, to pay Scott Hendricks for FedEx delivery charges to Dennis Orsey for the month of May in the amount of $30.30. VOTE: Ayes: J. Davis, P. Echols, M. Goddard,
D. Priddy and T. Williams. Nays: None. Motion declared carried.
5. Treasurer’s Report
Treasurer’s report was given by Finance Director Jeff Davis through May 31, 2016. Questions and comments from the Board were addressed by Jeff Davis and Becky Applegate.
MOTION: P. Echols moved, D. Priddy seconded, to accept the treasurer’s report. All voted aye. No nays.
Motion declared carried.
6. Investment Report
Next quarterly report July 19, 2016.
7. Old Business
a.) Review and approve Jeffrey Vaughn’s annual disability review Decision and Order
The three Board members whose names appear at the bottom of the Jeffrey Vaughn’s annual disability review Decision and Order (Tony Williams, Mark Goddard and Don Priddy) will need to vote to accept and to sign and date it for approval.
MOTION: D. Priddy moved, T. Williams seconded, to approve the written decision and order as presented for the Jeffrey Vaughn administrative hearing. VOTE: Ayes: M. Goddard, D. Priddy, and T. Williams.
Nays: None. Motion declared carried.
b.) Discuss status and information requested for annual disability review files:
i. Phillips
ii. Sykes
iii. Snyder
iv. Rice
Board Attorney Dennis Orsey gave a brief overview of each injury sustained by the above mentioned police officers currently on disability. Mr. Orsey will send letters to these individuals as well as Dr. Rapirta so appointments can be set up for their annual disability review.
8. New Business
a.) Discuss mandatory OMA/FOIA annual training for OMA/FOIA Officer.
An OMA/FOIA Officer for the Board needs to be designated. It was agreed by the board members that Tony Williams continue serve as the OMA/FOIA Officer once he completes his online training which is required annually.
MOTION: P. Echols moved, D. Priddy seconded, to appoint Tony Williams as the board OMA/FOIA
Officer. All voted aye. No nays. Motion declared carried.
b.) Discuss mandatory OMA training for Jeff Davis as a new board member through the Attorney General website.
Jeff Davis has completed his OMA training and has submitted his certificate of completion dated April 18, 2016.
Board Attorney Orsey mentioned that Jeff Davis is also required to take a 32 hour certified trustee training class within 12 months of his appointment. Jeff Davis informed the board that he has not registered for the class because reimbursement has not been approved by the Board yet. It was mentioned that Paul Echols and Don Priddy have already completed 8 of the 16 mandatory hours, but also need board approval for reimbursement.
MOTION: T. Williams moved, D. Priddy seconded, to approve reimbursement for IPPFA training and/or mileage at the standard mileage rate for Jeff Davis, Paul Echols, and Don Priddy. VOTE: Ayes: Jeff Davis, Paul Echols, M. Goddard, D. Priddy, and T. Williams. Nays: None. Motion declared carried.
c.) Discuss status of Board members receiving 16 hours of annual mandatory training.
The board discussed their plans for completing their annual mandatory training.
d.) Discuss status of retired trustee election.
Besides Don Priddy, there were no nominations for the retired trustee election. Therefore Don Priddy has elected to remain on the Police Pension Board for a 2-year term.
9. Application for Membership
None
10. Application for Benefits
None
11. Public Comments
None
12. Adjournment – (Next meeting date is Tuesday, July 19, 2016 @ 1:30 p.m.)
MOTION: D. Priddy moved, P. Echols seconded, that the meeting be adjourned. All voted Aye. No nays.
Motion declared carried.
Meeting adjourned at 2:45 p.m.
Respectfully Submitted,
Anthony Williams
Carbondale Police Pension Board Secretary
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