South West Illinois News

The Carbondale Police Pension Board of Trustees met July 19 for election of board officers.

Here are the meeting's minutes, as provided by the board:

The police pension board oversees all financial matters related to the Carbondale Police Department's pension plan.

POLICE PENSION BOARD

July 19, 2016 at 1:30 pm.

Carbondale Civic Center Room 103

Meeting Minutes

1. Call to Order / Roll Call

The City of Carbondale Police Pension Board of Trustees held a meeting on Tuesday, July 19, 2016, at the Carbondale Civic Center, Room 103, 200 South Illinois Avenue. Mark Goddard called the meeting to order at 1:35 p.m.

Roll Call

Present: Jeff Davis, Mark Goddard, Don Priddy and Tony Williams.

Absent: Paul Echols

Acknowledgement of Guests

Also present were Deputy City Clerk Clair Hayes, Senior Accountant Becky Applegate, Pension Board

Attorney Dennis Orsey, and Patrick Donnelly of Morgan Stanley.

2. Public Comments

None

3. Reading / Approval of Minutes

Regular board meeting minutes from June 21, 2016.

MOTION: D. Priddy moved, T. Williams seconded, to accept the regular board meeting minutes from June 21, 2016. All voted Aye. No nays. Motion declared carried.

4. Correspondence

None

5. Bills

A. Bill from Dennis J. Orsey, P.C. for services totaling $2664.27.

MOTION: T. Williams moved, J. Davis seconded, to pay Dennis J. Orsey, P.C. for his services totaling $2664.27. VOTE: Ayes: J. Davis, M. Goddard, D. Priddy and T. Williams. Nays: None. Motion declared  carried.

B. Bill from Dr. Steven Sampson for Daniel Rice’s records in the amount of $52.85.

MOTION: T. Williams moved, D. Priddy seconded, to pay Dr. Steven Sampson for Daniel Rice’s records in the amount of $52.85. VOTE: Ayes: J. Davis, M. Goddard, D. Priddy and T. Williams. Nays: None. Motion declared carried.

C. Others

None

6. Treasurer’s Report

Treasurer’s report was given by Finance Director Jeff Davis through June 30, 2016. Questions and comments from the Board were addressed by Jeff Davis and Becky Applegate.

MOTION: T. Williams moved, D. Priddy seconded, to accept the treasurer’s report. All voted aye. No nays.

Motion declared carried.

7. Investment Report

Investment report was given by Patrick Donnelly of Morgan Stanley who addressed questions and comments from the Board.

MOTION: T. Williams moved, D. Priddy seconded, to accept Patrick Donnelly’s investment report. All voted aye. No nays. Motion declared carried.

8. Old Business

A. Discuss status of retired trustee election.

This item was addressed at the last pension board meeting.

B. Discuss status of annual disability reviews of Phillips, Sykes, Snyder and Rice:

Letters were mailed out and doctor appointments were made for Phillips, Sykes, Snyder and Rice. Other provisions will need to be made for Phillips since she has relocated to California.

C. Discuss mandatory OMA/FOIA annual training for OMA/FOIA Officer (Tony Williams).

T. Williams has completed the FOIA training and informed the Board that he will be completing the OMA training as soon as possible.

D. Report status of mandatory trustee training for all board members.

• T. Williams and M. Goddard are scheduled for 8 hours of training at John A. Logan College in

November.

• D. Priddy & P. Echols recently completed an 8 hour training course in Edwardsville and received their certificate of completion.

• J. Davis will begin his 32 hour pension trustee training in August. 9. 

New Business

A. Election of Board Officers (President, Vice President, Secretary, Asst. Secretary)

The current roster of Board Officers is: Mark Goddard – President, Paul Echols - Vice President, Tony Williams - Secretary, Don Priddy - Assistant Secretary.

The floor was open to nominations. None of the Board members objected to being nominated for a Board Officer position. J. Davis gave a nomination slate of current officers for President, Vice President, Secretary and Assistant Secretary as it currently stands. No other nominations were made.

MOTION: J. Davis moved, D. Priddy seconded, to close the nominations and elect the nominated slate of officers as announced by acclimation. All voted aye. No nays. Motion declared carried.

B. Discuss status of Audit and preparation of Annual Statement and interrogatories due to the Illinois Department of Insurance October 30, 2016

The Board discussed the process of the audit and annual statement preparation. It was suggested that the Board review and approve the draft documents in September before they are filed in October.

C. Review and approve new Investment Policy & Guidelines.

A proposed draft of changes to the Investment Policy & Guidelines was handed out. The Board compared the new proposed changes to the current policy & guidelines. Questions, comments, and concerns were discussed and addressed across the Board. It was agreed by the Board members to table approval of the proposed changes to the Investment Policy & Guidelines.

MOTION: D. Priddy moved, T. Williams seconded, to table approval of the proposed changes in the Investment Policy & Guidelines until the next scheduled pension meeting. All voted aye. No nays.

Motion declared carried.

A brief break was observed at 3:05 p.m. The meeting resumed at 3:12 p.m.

D. Discuss annual disability review of Jeffrey Vaughn.

Currently Dr. Ripperda serves as the Board’s annual disability review physician. It was recommended to the Board to select a board certified doctor who is specific to Vaughn’s injury.

There was a discussion about Jeffrey Vaughn’s condition.

MOTION: D. Priddy moved, T. Williams seconded to send Jeffrey Vaughn to an annual disability review and direct Board Attorney Dennis Orsey to find and report a board certified specialist. All voted aye. No nays. Motion declared carried.

10. Application for Membership

None

11. Application for Benefits

None

12. Adjournment – (Next meeting date is Tuesday, August 16, 2016 @ 1:30 p.m.)

MOTION: T. Williams moved, D. Priddy seconded, that the meeting be adjourned. All voted Aye. No nays.

Motion declared carried. Meeting adjourned at 3:50 p.m.

Respectfully Submitted,

Anthony Williams

Carbondale Police Pension Board Secretary

AW/clc