South West Illinois News

The Pinckneyville City Council met Aug. 22 to execute an intergovernmental agreement.

Here are the meeting's minutes, as provided by the council:

MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL

HELD MONDAYAUGUST 22, 2016 AT 7:30 P.M.

IN THE COUNCIL CHAMBERS, CITY HALL

ROLL CALL

Mayor Robert L. Spencer called the regular meeting of the Pinckneyville City Council to order at 7:30 p.m. in the Council Chambers, City Hall. Members present: Commissioners Kevin B. Hicks, Sammy D. Peradotta, David M. Stone,William B. Stotlar and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present. Clerk West noted that he had received a call late this afternoon and Mr. Josh Heisner, who had requested to appear on the agenda, will not be present tonight. Administrative staff present: City Clerk Larry S. West, CityAttorney Donald Bigham, Police Chief John Griffin, Fire Chief James Gielow and City Economic Developer Ms. Carrie Gilliam.

The Pledge of Allegiance was led by Commissioner Sammy D. Peradotta.

PREVIOUS MINUTES

Motion by Commissioner Hicks, seconded by Commissioner Stone to approve the minutes of the regular meeting of August 8, 2016.On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

TREASURER’S REPORT

Commissioner Stotlar reported that payroll hours are down slightly from last year. Also, the number of overtime hours are lower as compared to last year. Overall payroll is slightly higher this year at $1,136,488.65. Commissioner Stotlar, seconded by Commissioner Hicks, moved to accept the treasurer’s report. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

ACCOUNTS PAYABLE

A motion by Commissioner Stotlar, seconded by Commissioner Stone to approve accounts payable. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

CORRESPONDENCE

Commissioner Hicks reported that the Thresherman’s was a success except for the rain. He stated that Chief Griffin reported no problems. Commissioner Stone said the attendance was pretty good. Commissioner Peradotta said that attendance was down compared to last year mainly due to the weather. He also reported that the Thresherman’s are using rollers to rid the grassy areas of ruts. Mayor Spencer said they did a magnificent job.

RESOLUTION NO. R-2016-31 INTERGOVERNMENTAL AGGREEMENT

Commissioner Hicks made a motion to approve Resolution No. R-2016-31, a resolution authorizing an intergovernmental agreement between the City of Pinckneyville, Perry County, Illinois and the Pinckneyville Rural Fire Protection District as placed on file at the August 8, 2016 city council meeting. The motion was seconded by Commissioner Peradotta. On roll call Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

PINCKNEYVILLE CHAMBER OF COMMERCE REQUEST

Commissioner Hicks moved to approve a request from the Pinckneyville Chamber of Commerce for the following: $2,500.00 from the Hotel/Motel tax fund to offset advertising expenses; Queen collection around the square/four-way stop on October 1, 2016; Mardi Gras road closures; revised location for Business Trick or Treat/road closure. Commissioner Hicks noted this is all similar to the past except the new location of Business Trick or Treat. The motion was seconded by Commissioner

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Peradotta. On roll call Commissioners Hicks, Peradotta, Stone Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

PERRY COUNTY FAIR/PERRY COUNTY JAIL MUSEUM COLLECTION

Commissioner Hick moved to approve a request from the Perry County Fair/Perry County Jail Museum for collection of funds around the square and at the four-way stop on September 10, 2016 from 9:00 a.m. until 1:00 p.m. The motion was seconded by Commissioner Peradotta. On roll call Commissioners Hicks, Peradotta, Stone Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

RESOLUTION NO. R-2016-32 STREET IMPROVEMENT

Commissioner Peradotta made a motion to place on file resolution No. R-2016-32, a resolution for Improvement by Municipality under the Illinois Highway Code. He stated that this is what was discussed at the last council meeting and the choice is option two. Commissioner Hicks asked if this is what was agreed on at the last meeting. Commissioner Peradotta said yes. The motion was seconded by Commissioner Stone. On roll call Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

APPROVAL TO HIRE A FULL-TIME EMPLOYEE

Commissioner Stone stated that he needs to fill an un-bid upon position. The position is available due to the upcoming retirement of an employee. He stated that he would like to go into executive session to discuss this further.

APPROVAL TO HIRE TWO PART-TIME EMPLOYEES

Commissioner Stone would like to discuss the hiring of two part-time employees in executive session.

SOCCER PARK INFORMATION

Commissioner Stone reported he had received a letter from DNR informing the city that the soccer park grant was being reinstated. He has spoken to the engineers and some degradation has occurred to previous work performed due the stoppage of the project. We will have to look and determine how far set back is the project. Commissioner Hicks asked if the state would be responsible for the costs of bring the project back. Commissioner Stone stated the engineers said we would have to negotiate with the state on that matter. Commissioner Hicks said we shouldn’t have to spend any of the city’s money on that work. Commissioner Peradotta said the city has spent $342,000 on the project so far. Commissioner Stone said the city needs to find out where we are and find out what is needed.

ORDINANCE NO. O-2016-13 BUSINESS DISTRICT FUNDS

Ms. Lee is here representing the Sronce brothers and Precision Laser Cutting Services, LLC. The company makes a lot of art from metal. The brothers want to update the storefront. Ms. Carrie Gilliam stated that the project will cost over $100,000 and she is excited to re-new a business in Pinckneyville. Commissioner Stone stated that the company has nice plans for the building. A motion made by Commissioner Hicks, seconded by Commissioner Stone to approve ordinance No. O-2016-13, an ordinance authorizing approval of an application from Precision Laser Cutting Service, LLC, for business district funds and committing business district funds from the City of Pinckneyville, Perry County, Illinois. On roll call Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

ORDINANCE NO. O-2016-14 FAÇADE IMPROVEMENT GRANT

Motion made by Commissioner Peradotta, seconded by Commissioner Stotlar to approve Ordinance No. O-2016-14, an ordinance authorizing approval of an application from Precision Laser Cutting Service, LLC, for façade improvement grant funds of the City of Pinckneyville, Perry County, Illinois, and committing façade improvement grant funds from the City of

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Pinckneyville, Perry County, Illinois. On roll call Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

PUBLIC COMMENT

None.

ADJOURN TO EXECUTIVE SESSION

Motion by Commissioner Stone, seconded by Commissioner Stotlar to adjourn the meeting to executive session for the discussion of Section 2 (c) (1) appointment, employment, compensation, discipline, performance or dismissal of an employee. On roll call: Commissioners Hicks, Peradotta, Stone, and Stotlar voted YEA. NAYS: None. Motion declared carried. Meeting adjourned at 7:56 p.m.

RETURN TO OPEN SESSION

Mayor Robert L. Spencer re-opened the regular meeting of the Pinckneyville City Council at 8:20 p.m. in the Council Chambers, City Hall. Members present: Commissioners Kevin B. Hicks, Sammy D. Peradotta, David M. Stone, William B. Stotlar and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present.

ADJOURNMENT

Motion by Commissioner Stotlar, seconded by Commissioner Hicks to adjourn the meeting at 8:21 p.m. On roll call: Commissioners Hicks, Peradotta, Stone, and Stotlar voted YEA. NAYS: None. Motion declared carried.