The Mount Vernon City Schools District 80 Board of Education met Sept. 21 to host a strategic planning session.
Here are the meeting's minutes, as provided by the board:
September 21, 2016 The Mount Vernon City Schools, District 80 Board of Education met in a regular meeting on Wednesday, September 21, 2016, at the Board of Education Office, 2710 North Street, Mt. Vernon, Illinois, at 6:00 p.m. President Matt Reynolds called the meeting to order at 6:00 p.m. The following board members answered roll call: Jaymie Nunnery, Brishanta Lee, Cleo Holt, Lora Greathouse, and Cindy Zirkelbach. Board members absent: Merle Hollmann. Also present were: Travis Morse, Greg Peterson, Nancy Herzing, Amy Spotanski, Shannon Marler, Ellen Gibbs, Superintendent Aletta Lawrence, Assistant Superintendent Ryan Swan, and Connie Knowles, recorder. AUDIENCE TO VISITORS President Reynolds asked if anyone would like to address the Board. No one wanted to address the Board. CONSENT AGENDA President Reynolds stated that the following items would be placed on the Consent Agenda: Minutes of August 10, 2016 meetings, Approval of Bills, Treasurer’s Report, Budget Report, Disposal of Closed Session Tape (December 2014), Approval of Internet Safety Policy, Administrative Salary Compensation Report, Application for Recognition of Schools, Title I Plans for FY17, and Approval of Updated Policies. Motion by Nunnery, second by Holt, to approve all of the above items under the Consent Agenda, as presented. Roll Call: Ayes – Nunnery, Holt, Lee, Zirkelbach, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. SUPERINTENDENT’S REPORT PRINCIPAL REPORT – DR. NICK OSBORNE PRIMARY CENTER Mrs. Shannon Marler, Principal of the Primary Center, and Mrs. Ellen Gibbs, Assistant Principal of the Primary Center, were introduced by Superintendent Lawrence. A handout was presented by Mrs. Marler showing a breakdown of the Primary Center enrollment broken down by grade, ethnicity, mobility, low income, and transportation. She also gave a report on staff for the New Year, Alignment of Curriculum, TAG, PERA Evaluation Process, Grants, and Community Partnerships. Behavioral Expectations, Truancy, Safety, and Security at the Primary Center were reported on by Mrs. Gibbs. BEGINNING OF SCHOOL REPORT Superintendent Lawrence reported on the beginning of the 2016-2017 school year. CENTER FOR SCHOOL IMPROVEMENT (CSI) Mrs. Lawrence gave a report on the CSI analysis of District 80. HEAD START COLA Mrs. Lawrence advised that the District has received notification of the award of the Head Start COLA grant in the amount of $25,963.00. HEAD START UPDATE The Head Start update was given by Superintendent Lawrence. She reported there would be a Govening Board Training at Hall on September 22, 2016 from 5-7 p.m. BUILDING COMMITTEE Superintendent Lawrence gave a recap of the September 13, 2016 Building Committee meeting. IASB FALL DINNER MEETING Mrs. Lawrence advised that the Fall Dinner Meeting would be held on October 4, 2016 at Rome School in Dix, Illinois. STATE PAYMENTS Superintendent Lawrence reported that the state owes District 80 $608,793.63. STRATEGIC PLANNING The current Strategic Plan will be up at the end of this year. Mrs. Lawrence gave notification that the first meeting of the Strategic Planning Group is scheduled for Tuesday, October 18, 2016 and the District is looking for community members who are interested in serving with the group. SCHOOL BOARD ELECTION Mrs. Lawrence informed that petitions for school board can now be picked up at the County Clerk’s office at the Courthouse and circulated. Petitions can be filed from December 12-19, 2016 for the April 4, 2017 election. OLD BUSINESS HEARING ON 2016-2017 BUDGET On August 10, 2016, the Board directed the Superintendent to have the 2106-2017 tentative budget placed on the table for public review and study for thirty days. Some modifications have been made to the original draft because additional information has become available about grants and state funding. The Finance Committee has met and reviewed the changes. At this time, the President and the Board opened the public hearing and invited comments from the audience concerning the proposed budget. No comments were made. RESOLUTION WHEREAS, the Board of Education of Mount Vernon City Schools, District 80, County of Jefferson, State of Illinois, caused to be prepared in tentative form a budget, and the Secretary of this Board has made the same conveniently available to public inspection for at least thirty days prior to final action thereon; AND, WHEREAS, a public hearing was held as to such budget on the 21st day of September 2016, notice of said hearing was given at least thirty days prior thereto as required by law, and all other legal requirements have been complied with: NOW, THEREFORE, Be It Resolved by the Board of Education for said district as follows 1. The fiscal year of this School District be and the same hereby is fixed and declared to be beginning July 1, 2016, and ending June 30, 2017. 2. That the following budget containing an estimate of amounts available in each fund, separately, and of expenditures from each be and the same is hereby adopted as the budget of this school district for the said fiscal year. Motion by Holt, second by Lee, to approve the budget for 2016-2017 and to adopt the resolution, as presented. Roll Call: Ayes – Holt, Greathouse, Zirkelbach, Nunnery, Lee, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. THOSE WHO EXCEL IN EDUCATION AWARDS The Illinois State Board of Education has notified the District about the nominees submitted for recognition for awards. They have been invited to attend the state banquet and awards ceremony on October 22, 2016 in Bloomington, Illinois. The recipients are: Award of Excellence Jeremy Clarke – also in the running for Teacher of the Year in the State of Illinois. Award of Merit Katie Baumhoegger Motion by Greathouse, second by Zirkelbach, to allow the district to pay for a ticket and the room for the above named nominees and their Principals to attend the Those Who Excel Banquet. Roll Call: Ayes – Greathouse, Zirkelbach, Nunnery, Lee, Holt, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. NEW BUSINESS TENURED TEACHERS The following teachers have completed their probationary period of four years and have been recommended to be placed on tenure: Gena Capps, Abby Engel, Randall Knaak, Michael Koehnke, Rachel Lowery, Adrienne Lyday, Randy Phillips, Sara Wiggins, and Kathleen Winchester. Motion by Lee, second by Holt, to place the above named teachers on tenure as presented. Roll Call: Ayes – Lee, Holt, Nunnery, Zirkelbach, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. RESOLUTION ADOPTING THE JEFFERSON COUNTY MULTI-HAZARD MITIGATION PLAN Jefferson County Emergency Management Agency is renewing the Multi Hazard Mitigation Plan for Jefferson County, Illinois. Mount Vernon City Schools, District 80 is eligible for mitigation project funding through this plan in the event of a natural disaster. RESOLUTION WHEREAS, the Mt. Vernon City School District #80 recognizes the threat that natural hazards pose to people and property; and WHEREAS, undertaking hazard mitigation actions before disasters occur will reduce the potential for harm to people and property and save taxpayer dollars; and WHEREAS, an adopted multi-hazard mitigation plan is required as a condition of future grant funding for mitigation projects; and WHEREAS, the Mt. Vernon City School District #80 participated jointly in the planning process with the other local units of government within the County to prepare a MultiHazard Mitigation Plan; NOW, THERFORE, BE IT RESOLVED, that the Jefferson County Emergency Management Agency will submit on behalf of the participating municipalities the adopted Multi-Hazard Mitigation Plan to the Illinois Emergency Management Agency and the Federal Emergency Management Agency for final review and approval. Motion by Nunnery, second by Zirkelbach, to approve and adopt the Multi-Hazard Mitigation Plan resolution, as presented. Roll Call: Ayes – Nunnery, Zirkelbach, Lee, Holt, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. RESOLUTION AUTHORIZING TRANSFER FROM LEASE FUND TO DEBT SERVICES FUND The District needs to transfer $51,817.00 of the Lease Fund to the Debt Service Fund. The money will be used to pay the annual amounts on the Capital Lease. Motion by Holt, second by Lee, to approve the Resolution authorizing the transfer of funds from the lease fund to the debt services fund, as presented. Roll Call: Ayes – Holt, Lee, Nunnery, Zirkelbach, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. RESOLUTION FOR PARTIAL ABATEMENT OF WORKING CASH FUND This is an annual item until the debt is paid. The abatement is for $81,620.00. These funds will be used for payment of principal and interest on the General Obligation Debt Certificates, Series 2008C. Motion by Lee, second by Zirkelbach, to approve the Resolution for partial abatement of working cash fund, as presented. Roll Call: Ayes – Lee, Zirkelbach, Nunnery, Holt, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. CLOSED SESSION Motion by Lee, second by Greathouse, to enter into closed session for the purposes of hearing information regarding appointment, employment, compensation, discipline, performance or dismissal of specific employees. (5 ILCS 120/(c)(1) and Security Procedures and the Use of Personnel and Equipment to Respond to an actual, a Threatened, or a Reasonably Potential Danger to the Safety of Employees, Students, Staff, the Public, or Public Property (5 ILCS 120/2(c)(8). Roll Call: Ayes – Lee, Greathouse, Nunnery, Zirkelbach, Holt, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. The Board adjourned to closed session at 6:40 p.m. OPEN SESSION The Board returned to open session at 8:04 p.m. PERSONNEL EMPLOYMENT LIST Motion by Greathouse, second by Holt, to employ the following personnel, subject to the condition that they authorize and successfully pass a fingerprint based criminal records check and for Hall employees, contingent upon approval of Policy Council. CLASSIFIED Olivia Dalmasso as Part-Time Registered Nurse at Dr. Andy Hall Early Education Center. Marcus Dock as Cook Helper at Central Kitchen. Maddison Ezell from Part-Time Early Childhood Individual Aide to Full-Time Early Childhood Individual Aide at Dr. Andy Hall Early Education Center. Stephanie Turner as Part-Time Early Childhood Individual Aide at Dr. Andy Hall Early Education Center. EXTRACURRICULAR Tosha Lusch as Assistant Volleyball Coach at Zadok Casey Middle School. Ryan Maurer as Head Girls Basketball Coach at Zadok Casey Middle School. Mariah Fleming as Assistant Girls Track Coach at Zadok Casey Middle School. Jodi Brookman-Girvan as Scholar Bowl Sponsor at Zadok Casey Middle School. Margie Schwartz as Intermural Cheerleading Co-Sponsor at J.L. Buford Intermediate Center. Makenzie Goodheart as Intermural Cheerleading Co-Sponsor at J.L. Buford Intermediate Center. TRANSFERS Thelma Buck as Individual Aide at Dr. Nick Osborne Primary Center to Individual Aide at J.L. Buford Intermediate Center. Roll Call: Ayes – Greathouse, Holt, Nunnery, Lee, Zirkelbach, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. RESIGNATIONS Motion by Holt, second by Nunnery, to accept the resignations of Randall Knaak as Scholar Bowl Coach at Zadok Casey Middle School, Doug Jones as Assistant Girls Track Coach at Casey Middle School, Shelley Mays as Part-time Early Childhood Aide at Dr. Andy Hall Early Education Center, Janna Edwards as ABA Aide at J. L. Buford Intermediate Center, Tosha Lusch as Girls Basketball Coach at Casey Middle School. Roll Call: Ayes – Holt, Nunnery, Lee, Zirkelbach, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. LEAVE OF ABSENCE Motion by Greathouse, second by Lee, to grant Devon Mays the requested unpaid leave days through the end of December on the condition that there are no more days requested this school year. Roll Call: Ayes – Greathouse, Lee, Nunnery, Zirkelbach, Holt, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. RETIREMENT Motion by Holt, second by Zirkelbach, to approve the retirement of Mary Sanders at the end of the 2020-2021 school year and Denise Chancey as of June 1, 2018. Roll Call: Ayes - Holt, Zirkelbach, Nunnery, Lee, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. SAFETY PLANS Ryan Swan presented updated Emergency Response Plans for Dr. Andy Hall, Dr. Nick Osborne Primary Center, J. L. Buford, and Zadok Casey Middle School for approval. Motion by Nunnery, second by Lee, to approve the Emergency Response Plans, as presented. Roll Call: Ayes – Nunnery, Lee, Zirkelbach, Holt, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. ADJOURNMENT Motion by Holt, second by Lee, to adjourn the meeting. Roll Call: Ayes – Holt, Lee, Nunnery, Zirkelbach, Greathouse, and Reynolds. Nays - None. Absent: Hollmann. Motion carried. The meeting was adjourned at 8:07 p.m. ________________________ President ________________________ Secretary
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