The Jackson County Finance and Administration Committee met Oct. 26 to wrap-up budget preparations.
Here are the meeting's minutes, as provided by the committee:
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FINANCE AND ADMINISTRATION COMMITTEE
WEDNESDAY, OCTOBER 26, 2016 5:30 PM
JACKSON COUNTY COURTHOUSE
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Call to Order
Finance & Administration Committee Members Present: Elizabeth Hunter, Brian Chapman, Julie Peterson, Dan Bost, and Emily Burke
County Board Members Present: John S. Rendleman
Also Present: Josh Barringer, Grant Guthman, Derek Misener, Susie Kilquist, Jeff Weber, Eric Snedeker, Kevin Kern, Larry Reinhardt,
Donna Boros, Miriam Link-Mullison and Michelle Tweedy
Finance & Administration Chair Elizabeth Hunter called the meeting to order at 5:30 p.m.
Chairwoman's Report
Ms. Hunter informed the committee that this meeting would wrap up the 2016-2017 budget preparation,the budget would be filed
Thursday, October 27, 2016, and the committee would be reviewing the property and liability quotes received. Ms. Hunter thanked
all for their participation in the budgeting process.
I. 16-1824 Review of Property & Liability Bids
Ms. Hunter distributed the quotes received from Illinois Counties Risk Management Trust
(ICRMT) and Counties of Illinois Risk Management Agency (CIRMA). ICRMT submitted a quote
of $337,402 for general property & liability and $10,250 for cyber liability for a total of
$347,652. CIRMA submitted a quote of $305,950 for general property & liability and $8,083 for
cyber liability for a total of $314,033. Ms. Hunter opened up the floor for discussion.
Mr. Eric Snedeker of Snedeker Risk Management informed the committee that they conducted
a complete physical property audit to ensure that all areas of the county were properly covered
through ICRMT. The committee was informed that ICRMT was formed by the United Counties
Counsel of Illinois (UCCI) to ensure that Illinois counties would have access to adequate
property & liability coverage. UCCI is made up of representatives of member counties. Mr.
Snedeker introduced Mr. Jeff Weber of Insurance Program Managers Group (IPMG) who would
serve as the third party administrator to the plan.
Jackson County Board Chair John S. Rendleman inquired as to what risk management training
programs ICRMT had to offer since the county's Sheriff's Dept. would be participants in such
programs. ICRMT does offer such programs at little to no cost to its participating
members. Mr. Rendleman inquired as to the Sheriff's Dept. preference in training programs
and the committee was assured that either training programs would be suitable.
The committee reviewed ICRMT's Unemployment Insurance Proposal reflecting a potential
savings of 22% in the county's unemployment insurance. The options available to the county
would be to continue through the State of Illinois, become self-insured, or engage with a third
party to administer the plan. The committee was informed once a decision had been reached
the county must make a two-year commitment.
The committee discussed the various reasons it sought additional quotes: at the inception
CIRMA required a three-year commitment and not a one-year; and claims coverage. The
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FINANCE AND ADMINISTRATION COMMITTEE
WEDNESDAY, OCTOBER 26, 2016 5:30 PM
JACKSON COUNTY COURTHOUSE
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committee was informed that coverage must be bound by mid November in order to have an
effective date of December 1st.
* Motion by D. Bost, seconded by Chapman to recommend ICRMT's quote for property
& liability coverage. The motion was rescinded after further discussion. Motion by D. Bost,
seconded by Chapman to recommend the acceptance of ICRMT's quote for property & liability
and cyber coverage for a one-year period, motion carried.
* Motion by D. Bost, seconded by Chapman to recommend the acceptance of ICRMT's
Unemployment Insurance Proposal pending legal and economic review, motion carried.
II. 16-1823 2016-2017 Budget Review
Jackson County Health Department Administrator Miriam Link-Mullison informed the
committee that the Board of Health would be considering the budget proposed to Jackson
County reflecting the 4% cost of living adjustment with an IMRF subsidy as well as a budget
reflecting a 2% & 3% cost of living adjustment. Ms. Link-Mullison assured the committee that
the Health Department's budget would be submitted on time for filing.
Accounting Coordinator Michelle Tweedy presented the committee with the 2016-2017 Jackson
County budget as it would be placed on file. The committee discussed holding the budget
adoption meeting immediately following the regularly scheduled board meeting or 6:30 p.m.
Jackson County Clerk & Recorder Larry Reinhardt informed the committee that the County
Clerk's budget was reduced by approximately $30,000 in its other personnel line item. The
$30,000 would need to be reinstated so as to cover the expenditures for temporary election
staff. The committee discussed the proper accounting for temporary staff and recognized that
the budget reflected the full-time permanent staff in the other personnel line item and
assumed all election related expenditures would have been reflected in the election-judges &
canvass line item. The committee and County Clerk & Recorder were in agreement that a
supplemental appropriation mid-year would be adequate to cover the costs of temporary
election staff.
Old Business
New Business
Jackson County Board Chair John S. Rendleman recommended the committee enter into executive session under 2 (c)(11) of the
Illinois Open Meetings Act to discuss potential litigation against the county. The question was raised as to if the committee could
enter into executive session under new business due to proper posting. Motion by Burke, seconded by Chapman to enter into
executive session under 2 (c)(11) of the Illinois Open Meetings Act to discuss potential litigation against the county, roll call vote Yes:
Hunter, Chapman, Peterson, D. Bost and Burke; No: n/a, motion carried.
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FINANCE AND ADMINISTRATION COMMITTEE
WEDNESDAY, OCTOBER 26, 2016 5:30 PM
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* Motion by Chapman, seconded by D. Bost to reject all bids received for the telephony system and to create a new telephony
system request for proposal, motion carried.
Adjourn
Motion to adjourn at 7:30 p.m. by D. Bost seconded by Chapman, motion carried.
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