South West Illinois News

Jackson County Finance and Administration Committee met Nov. 7.

Here is the agenda as provided by the Committee:

Call to Order (5:00 PM)

Members Present: Burke, D. Bost, Hunter, Maxwell and Peterson

Members Absent: Chapman and Larkin

Also Present: John S. Rendleman, Andrew Erbes, Susie Kilquist, Dan Brenner, Josh Barringer, Michelle Tweedy, Rich Stokluska, Kevin

Kern, Eric Snedeker

Approval of Minutes

I. 16-1842 October 3, 2016 Minutes-Budget Meeting

October 12, 2016 Minutes-Regular Meeting

October 17, 2016 Minutes-Budget Meeting

October 26, 2016 Minutes-Budget Meeting

Rendleman noted one change to the October 12, 2016 minutes, he did not vote on one motion that the minutes indicate that he did.

A motion was made by Peterson, seconded by D. Bost, to approve the October 3, 12, 17 and 26, 2016 minutes with one correction. The motion carried by unanimous vote. Insurance

II. 16-1849 2016-17 Work Comp Proposal

Tweedy informed the committee that the proposed workers' compensation renewal is a reduction from last year. The committee asked several questions about the premium and previous audit.

A motion was made by Peterson, seconded by Maxwell, to approve the renewal of the workers' compensation insurance. The motion carried by unanimous vote.

III. 16-1850 Payment of Health Insurance Claims

Tweedy informed the committee that to close out the year approximately $1.2 million in claims will need to be released. There is another pay period next week which will leave approximately $930,000 and after the stop loss return there will be about $573,000 that will need to be paid before the end of the fiscal year. The committee decided to pay health insurance claims that can be paid now and continue the discussion of the remaining claims during the Rehab and Care payout discussion later in the meeting.

A motion was made by D. Bost, seconded by Maxwell, to authorize payment of the Health Insurance November fixed costs, AIMM, July 15, July 29 and August 12, 2016 claims. The motion carried by unanimous vote.

IV. 16-1852 Property & Liability Quote Review

CIRMA

ICRMT

Representatives from both CIRMA and ICRMT each addressed the committee about their property and liability quotes. The committee asked questions and had a long discussion about this issue and decided that Finance chair Hunter, Accounting Coordinator Tweedy and the Committee Coordinator will work to create a comparison sheet between the two. This will be included in the packet for the full board meeting on November 15. The board will make a decision then about which company to go with. Computing Services Computing Services was moved up to allow for the participation of Brenner. John S. Rendleman left the meeting while the committee discussed issues related to the county telephony.

V. 16-1863 Computing Services Update

VI. 16-1864 Discussion of Telephony Bid Proposal

Chair Hunter informed the committee that Rendleman has received an email from Northbrook claiming that the telephony RFP was set up so only CTS could bid. Since Rendleman is the registered agent for Northbook he has recuse himself from being involved in any discussions of the county telephony. Brenner informed the committee that there was nothing wrong with the RFP, Northbrook did not put in a bid and CTS stated that they are willing to work with the county. Brenner went on to state that there is nothing in the RFP that is specific to one company or another it simply states that whatever company is chosen needs to be able to work with the current equipment that the county has. Brenner suggested that the committee work with CTS to see if they can do a less than 5 year lease or do an outright buy. Chair Hunter outlined the history of the process of handling the telephony. The consensus of the committee is to have Hunter and Brenner work with CTS and bring the issue back to the committee at the December meeting.

A motion was made by Burke, seconded by D. Bost, to rescind the previous motion to reject all telephony bids based on the fact that the issue was not on the agenda and could not be voted on. The motion carried by unanimous vote.

Finance

VII. 16-1853 Delinquent Tax Resolution 2016-43 Parcel #04-21-177-004

Delinquent Tax Resolution 2016-44 Parcel #05-17-407-017

Delinquent Tax Resolution 2016-45 Parcel #15-23-352-011

Delinquent Tax Resolution 2016-46 Parcel #17-26-200-011

A motion was made by D. Bost, seconded by Burke, to approve the Delinquent Tax Resolutions 2016-43, 2016-44, 2016-45, 2016-46. The motion carried by unanimous vote.

VIII. 16-1857 Payment of County Monthly Claims

A motion was made by Maxwell, seconded by Peterson, to approve payment of the county monthly claims in the amount of $293,841.31. The motion carried by unanimous vote.

IX. 16-1858 Murphysboro Community Christmas Dinner

The committee asked that the committee coordinator put a copy of the letter in each board members mailbox so they can decide if they would like to make an individual donation.

X. 16-1859 Illinois Association of County Board Members 2017 Dues

A motion was made by Maxwell, seconded by Peterson, to authorize payment of the 2017 dues to the Illinois Association of County Board Members in the amount of $1,150.00. The motion carried by unanimous vote.

XI. 16-1860 Approval of 2017 Holidays

A motion was made by Peterson, seconded by Maxwell, to approve the 2017 Holiday list. The motion carried by unanimous vote.

XII. 16-1862 Pay out of Nursing Home Related Expense

Tweedy explained line by line the cash projection sheet presented to the committee. Rendleman stated that the BS&A and Vision contracts have already been approved to be paid from the Rehab & Care balance. Discussion about whether declaring due to Housing of Prisoners and due to Ambulance Service as bad debt or doing a budget adjustment would be preferable. Tweedy was asked if all the accounts are interest baring, they are. A motion was made by D. Bost, seconded by Peterson, to authorize paying the BS&A Software and Vision contracts, $1,046.02 to IL Dept. of Healthcare & Family Services, the due to County General, the due to Solid Waste, the due to Workers' Compensation and the due to Unemployment out of the balance of Rehab & Care and declare the due to Housing of Prisoners and due to Ambulance Service bad debt. The motion carried by the following vote:

Yes: 4 - D. Bost, Hunter, Maxwell and Peterson

Absent: 2 - Chapman and Larkin

Abstain: 1 - Burke

Old Business

New Business

Adjourn (7:15 PM)

Burke moved and Peterson seconded to adjourn, motion carried.