South West Illinois News

DUPE Village of Cobden Board of Trustees met Nov. 21.

Here is the minutes as provided by the Board:

Call to Order

Village President Paul Z. Tomazzoli called the meeting to order at 6:00 P.M.

Roll Call

Upon roll call, the following Trustees were present: Patrick Brumleve, Elvis Pearson, Alma Gomez and David Stewart

Absent: Jean A. Britt and Dennis Maze

Also Present

Tracy Prosser, Chad Eads, Jon Meirndorf

Minutes of the November 7, 2016 Regular Meeting

Motion was made by Stewart, seconded by Brumleve, to approve the Minutes of the November 7, 2016 regular meeting as presented. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Approval of Bills and Salaries

Motion was made by Pearson, seconded by Brumleve, that presented bills in the amount of $84,858.35 and regular salaries be approved for payment. Upon roll call, the vote was: 

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Budget Report

Motion was made by Brumleve, seconded by Stewart, to approve the Budget Report for the period ending November 17, 2016, as presented. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Line Item and Other Transfers

Motion was made by Brumleve, seconded by Stewart, to authorize line item and other transfers as presented. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Annual Financial Report

Motion was made by Pearson, seconded by Brumleve, to approve the Annual Financial Report (Audit) as prepared and presented by Kemper CPA Group. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Kemper CPA Group Management Letter, Communication with Audit Committee Letter, Engagement

Letter for 2017

Motion was made by Pearson, seconded by Stewart, to approve the Kemper CPA Group Management Letter, Communication with Audit Committee Letter, and Engagement Letter for 2017. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Village Clerk’s Report

Motion was made by Brumleve, seconded by Gomez, to approve the Village Clerk’s Report for the period ending October 31, 2016, as presented. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Village Treasurer’s Report

Motion was made by Pearson, seconded by Stewart, to approve the Village Treasurer’s Report for the period ending October 31, 2016, as presented. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Year-End Bonus

Motion was made by Brumleve, seconded by Pearson, to approve year-end bonuses to employees – full-time $350; Brenda Childers $50, Carmela Martinez $50, Tim Smith $100, Douglas Meadows $100, Jesse Spencer $100, Jesse Vicente $100, Brittany Lence $50 and Shawn Knupp $100. upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Monthly Police Report

The Police Department Monthly Report for October was presented.

Union County Drug Task Force and Animal Control Contribution

Motion was made by Brumleve, seconded by Pearson, to table consideration of the contribution to the Union County Drug Task Force and Animal Control Programs. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Request for Interment of Cremated Remains – Ginsburg

Motion was made by Pearson, seconded by Gomez, to approve the interment of the cremains of two persons in Grave Space #6 in Lot 160 in Block 10 as requested by Charles H. Ginsburg. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Note: The Ginsburg family purchased Lot 160 several years ago before the interment of more than one set of cremains was prohibited.

SCADA Bid Opening

The bid opening for the SCADA System Replacement will be at 10:30 a.m. on November 22, 2016 at the Village Hall.

2016 IEPA Loan Program

A letter from J. T. Blankinship Inc. regarding the 2016 IEPA Loan Program was presented. The Village does not have any planned projects to qualify for funding at this time.

Replacement of High Service Pump

Motion was made by Brumleve, seconded by Gomez, to purchase an A-C Series 8100 3 x 2 x 11S Pump End from Buchanan Pump Services for the cost of $7,742.00 plus freight. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Sewer Lagoon Project – Payment Estimates No. 13

Motion was made by Brumleve, seconded by Stewart, to approve for payment Payment Estimate No. 13 in the amount of $85,726.25 to Midwest Petroleum and Excavating Inc. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Participation in Southernmost Tourism Guide

Motion was made by Brumleve, seconded by Gomez, to approve participation in the 2017Southernmost Tourism Guide at the cost of $72.00. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

2017 Meeting Schedule

Motion was made by Brumleve, seconded by Stewart, to approve the 2017 meeting schedule as presented. Upon roll call, the vote was:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried. Following is the approved schedule:

January 3 (Tuesday) and January 17 (Tuesday)

February 6 and February 20

March 6 and March 20

April 3 and April 17

May 1 and May 15

June 5 and June 19

July 3 and July 17

August 7 and August 21

September 5 (Tuesday) and September 18

October 2 and October 16

November 6 and November 20

December 4 and December 18

Southern Five Policy Board Representative

Mayor Tomazzoli’s appointment of Patrick Brumleve to the Southern Five Policy Board as the Village’s representative was approved by consent vote as follows:

Ayes: 4 – Brumleve, Gomez, Pearson, Stewart

Nays: 0 – None

Absent: 2 – Britt, Maze

Motion declared carried.

Adjournment

Motion was made by Brumleve, seconded by Stewart, that the Regular Meeting of the Village Board of Trustees be adjourned. Motion carried and the meeting adjourned at 6:20 p.m.

Karen M. Winzenburger, Village Clerk