Pinckneyville City Council met Monday, Oct. 10.
Pinckneyville operates under a commission form of government with a mayor and four city council members elected at-large for four-year terms in non-partisan elections. The city council acts as the policy making body for the city. The mayor serves as the official head of city government and appoints members to various boards, commissions and committees with city council consent.
Here are the minutes as provided by Pinckneyville:
MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL
HELD MONDAY OCTOBER 10, 2016 AT 7:30 P.M.
IN THE COUNCIL CHAMBERS, CITY HALL
ROLL CALL
Mayor Robert L. Spencer called the regular meeting of the Pinckneyville City Council to order at 7:30 p.m. in the Council Chambers, City Hall. Members present: Commissioners Kevin B. Hicks, Sammy D. Peradotta, David M. Stone, and Mayor Robert L. Spencer. Member absent: Commissioner William Stotlar. Mayor Spencer declared a quorum present.
A motion was made by Commissioner Stone, seconded by Commissioner Hicks to allow Commissioner Stotlar to attend the meeting by electronic telecommunications. On roll call: Commissioners Hicks, Peradotta, Stone, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried. Mayor Spencer then announced that the agenda was set. Administrative staff present: City Clerk Larry S. West, City Attorney Donald Bigham, City Treasurer Arthur F. Reese, Police Chief John Griffin, and Fire Chief James Gielow.
The Pledge of Allegiance was led by Commissioner David M. Stone.
PREVIOUS MINUTES
Motion by Commissioner Peradotta, seconded by Commissioner Stone to approve the minutes of the regular meeting of September 26, 2016. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Treasurer Reese reported that total bank balances for the month ending September, 2016 totaled $5,984,233.42. He then stated that unrestricted bank balance for the month ending September, 2016 was $778,081.65 which is close to $146,000 less than last year. It is also less than two and three years ago. He also reported that a November bond payment of $725,543.00 will be due. Commissioner Hicks made a motion accept the Treasurer’s report. The motion was seconded by Commissioner Stone. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
A motion by Commissioner Stotlar, seconded by Commissioner Stone to approve accounts payable. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CORRESPONDENCE
Commissioner Hicks reported that this is National Fire Prevention week. All Kindergarten children will be visiting the fire department tomorrow. Commissioner Stone stated that the fall American Thresherman’s Association fall show begins October 13th, 2016 and runs through Sunday, October 16, 2016.
TRICK OF TREAT HOURS
Commissioner Hicks made a motion to set the City’s trick or treat hours for Monday, October 31, 2016 between the hours of 6:00 p.m. to 9:00 p.m. for house which have their porch lights on. The motion was seconded by Commissioner Peradotta. On roll call Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
EXTENDED HOURS FOR CLASS A LIQUOR ESTABLISHMENTS
Commissioner Hicks moved to approve all Class A liquor establishments to be open until 2:00 a.m. on the dates of October 8th and 29th, 2016 and also to be open until 2:00 a.m. on New Year’s Eve December 31, 2016. The motion was seconded by Commissioner Peradotta. On roll call Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CHRIS HARVEY 5K RUN/WALK
Commissioner Hicks made a motion to approve a request from Ms. Kim Kellerman to hold the Chris Harvey 5K run/walk on November 4, 2016. The motion was seconded by Commissioner Stone. On roll call Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
FIRE CHIEF SALARY INCREASE
A motion was made by Commissioner Hicks to approve a salary increase for Fire Chief Jim Gielow. He noted that the Rural Fire Protection District is responsible for 50% of his salary. On roll call: Commissioners Hicks, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: Commissioner Peradotta. Motion declared carried.
FISCAL YEAR 2016 AUDIT
At the request of Commissioner Stotlar, City Clerk West introduced Mr. Harold Emling of Emling and Hoffman, PC to discuss the FY 2017 audit. Mr. Emling reported the city had a clean audit and received great cooperation from the City Clerk’s office. A big change to this year’s audit was the requirement to include a net pension position liability that was not required last year. Mr. Emling explained to the council the statement of net position. He then stated that the current ratio (current assets/current liabilities) is very good. Mr. Emling then discussed the city’s income statement. Mayor Spencer asked if weekly deposits would satisfy one of the findings of the audit to which Mr. Emling responded yes. Commissioner Stotlar made a motion to approve the Fiscal Year 2016 audit report. The motion was seconded by Commissioner Stone. On roll call, Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
POOL REPAIRS
Commissioner Stotlar made a motion to approve the proposal from Chuck Logan and Associates for labor and material for repairs at the City Pool at a price of $5,200.00. The Friends of the Pool will reimburse the city when funds become available. The motion was seconded by Commissioner Stone. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
DEMOLITION OF PROPERTY ON BROWN STREET
Commissioner Peradotta made a motion to accept the proposal from Loos Excavating Inc. to tear down a house at 7 W. Brown St. and haul the debris to a landfill and to remove footings and level sit with clay dirt at a price of $3,900.00. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
PUBLIC COMMENT
None.
ADJOURN TO EXECUTIVE SESSION
A motion made by Commissioner Hicks, seconded by Commissioner Stone to adjourn the meeting to executive session for Section 2 (c) (5) purchase or lease of real property for the use of the public body. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried. The meeting was adjourned to executive session at 7:58 p.m.
RETURN TO OPEN SESSION
Commissioner Hicks made a motion to return to open session. The motion was seconded by Commissioner Stone. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried. Open session returned at 8:26 p.m.
ADJOURNMENT
Motion by Commissioner Stone, seconded by Commissioner Hicks to adjourn the meeting at 8:28 p.m. On roll call: Commissioners Hicks, Peradotta, Stone, and Stotlar voted YEA. NAYS: None. Motion declared carried.
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