The Murphysboro City Council met Jan. 18 to discuss buildings and grounds.
Here are the meeting's minutes, as provided by the council:
Murphysboro City Council Meeting
January 18, 2017
The Murphysboro, Illinois, City Council met in regular session, pursuant to its
ordinances, on the 18
th day of January 2017. Mayor Stephens called the meeting to
order at 6:00 p.m. and Alderman Hughes led the council in prayer. Following the
invocation, Mayor Stephens led the council in the pledge of allegiance to the flag.
Mayor Stephens then directed Deputy City Clerk Ripley to call the roll. The roll was
called with the following:
Present: Barb Hughes, Linda Porter-Smith, Russell Brown, Gary McComb, Bill
Pierson, Danny Bratton, John Erbes
Absent: Herb Voss, Gloria Campos, Tom Ridings
Mayor Stephens introduced Steve Schemonia with the Murphysboro Elks Lodge.
Mr. Schemonia was in attendance to present the City of Murphysboro with a $500
check from their charitable trust to be split between the fire department and the
police department. Mayor Stephens expressed his appreciation for the efforts put
forth by the Elks Lodge membership.
Motion: To approve the minutes of the December 22nd and December 27th,
2016 council meetings. All aldermen received a copy of the minutes, for their
review, prior to the meeting.
Motion by Alderman McComb Second by Alderman Brown
Mayor called for a voice vote. All were in favor.
Motion Carried
Motion: To approve the accounts payable, accounts receivable and payroll
reports as presented. All aldermen received a copy for their review, prior to
the meeting.
Motion by Alderman McComb Second by Alderman Bratton
Mayor called for a voice vote. All were in favor.
Motion Carried
COMMITTEE/COMMISSION REPORTS
Alderman Bratton opened discussion for Budget & Finance related items. There
were no old or new business to discuss as well as no public comment on Budget &
Finance related items.
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Alderman Brown opened discussion for Building & Grounds related items.
Attorney Blake gave an update on the franchise agreement with Ameren for gas and
electric. At this point, we are still waiting to hear back from Ameren. Attorney Blake
indicated that he will contact them for a status update.
There was no public comment on Building & Grounds related items.
Alderman Bratton opened discussion for Community Relations related items.
There were no old items for discussion. A request for street closures for Cruise
Nights were submitted for consideration. The council agreed that the event was a
worthwhile event and wished to see it continued. Mayor Stephens thanked Josh
Sayer for his efforts in continuing the monthly cruise nights. Mr. Sayer stated that
the format for each month would remain the same running from 5p to 9p on the 1st
Saturday of each month from April to September.
Motion: To approve the request for street closures as presented for cruise
nights on the 1st Saturday of each month from April to September.
Motion by Alderman McComb Second by Alderman Pierson
Mayor called for a voice vote. All were in favor.
Motion Carried
A request from Cindy B’s was received for the use of two city-owned parking spaces
for placement of their dumpster. They are attempting to clean-up their property and
make the entrance more appealing to their customers. It was stated that the
dumpster will be placed in a completely enclosed fenced in area that will not
interfere with traffic and all expenses will be paid by the owners of Cindy B’s.
Attorney Blake indicated that it will take a 3/4th vote of the council to approve a
property lease. It was determined that we will move forward with requesting the city
attorney to draft a lease agreement with the owners of Cindy B’s for the use of two
parking spaces behind their building.
The next item on the agenda was the discussion of items owned by Sallie Logan
Public Library in which they have declared as surplus. The city has first right of
refusal for the items which consisted of a typewriter, paper shredder, chairs, rolodex
and other miscellaneous office supplies. It was indicated that Chief Roberts had
requested the paper shredder, but the other items were of no use to the City.
Motion: To refuse all items declared as surplus by the Sallie Logan Public
Library with the exception of the paper shredder.
Motion by Alderman McComb Second by Alderman Brown
Mayor called for a voice vote. All were in favor.
Motion Carried
There was no public comment on Community Relations related items.
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Alderman McComb opened discussion for Public Improvement related items.
Alderman McComb inquired of Harold Sheffer the status of improvements to the
road leading to the Wastewater Treatment Plant. Engineer Sheffer stated that there
was a letter in everyone’s packet outlining the costs associated with the Wastewater
Treatment Plant road improvements. The council needs to decide if they would like
to recoup expenses already paid on the plant construction so that funds would be
available for the road improvements or if the city would like to pay for the road
improvements separately. Budget Officer Scott Evans indicated that adding the road
improvement expenses to the loan would create an additional annual loan
repayment cost of approximately $25-26,000. Alderman McComb stressed that it is
a safety issue for our employees and would like to see the project done. Alderman
Bratton requested that easement information be acquired from the Murphysboro
Park District and adjacent property owner Jackie Krueger. Jim Stewart offered to
speak with Ms. Krueger. Engineer Sheffer will speak with the Murphysboro Park
District Board President.
Motion: To approve moving forward with the improvements to the road
leading to the Wastewater Treatment Plant by capturing the excess funds from
the IEPA loan.
Motion by Alderman Erbes Second by Alderman McComb
Mayor called for a voice vote. All were in favor.
Motion Carried
Mayor Stephens discussed the contract with HeartLands Conservancy for
completion of the city’s comprehensive plan. Our attorneys have reviewed the
contract and made some suggested changes. HeartLands Conservancy have
approved those changes and we are now ready to proceed with council approval.
Motion: To approve the contract with HeartLands Conservancy for the
completion of the City’s comprehensive plan.
Motion by Alderman Erbes Second by Alderman Porter-Smith
Mayor called for a voice vote. All were in favor.
Motion Carried
There was no public comment on Public Improvement related items.
Alderman Pierson opened discussion for Public Works related items.
The issue with granting an easement to allow One Hot Cookie to connect to our city
sewer was discussed. A letter was distributed to the council from the owners of One
Hot Cookie outlining their request. Mayor Stephens advised that it was his
understanding from researching the issue that the City of Murphysboro does not
have authority to grant an easement. Attorney Blake gave a more in depth
background of the Suburban Heights Subdivision plat and how the easements were
assigned. There was much discussion from Ms. Karen Lavender as well as the
neighboring property owner Robert Poole relative to the circumstances surrounding
the construction of the building for One Hot Cookie. The council is very sympathetic
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to the situation, but at this point does not have the authority to provide them with a
means to connect to the city sewer.
The next item discussed was change order #33 and #34 for the Wastewater
Treatment Plant construction project. Change Order #33 was revised to exclude
removal of the trees. This resulted in a reduction in cost. Change Order #34 was
requested by Brian Manwaring for a required upgrade to the fire alarm system.
Motion: To approve the change orders as presented for the Wastewater
Treatment Plant construction contract with River City.
Motion by Alderman Bratton Second by Alderman Hughes
Mayor Stephens called for a voice vote. All were in favor.
Motion carried.
Alderman Pierson advised that Plant Operator, Jim Stewart, is requesting
maintenance to replace the nitrate caps at the Wastewater Treatment Plant be
performed by Schreiber. This will allow our employees to see how the maintenance
is done and be able to do it ourselves in the future. The cost for the maintenance is
approximately $2400, but is a budgeted expense.
Motion: To approve contracting with Schreiber for maintenance to the nitrate
caps at the Wastewater Treatment Plant.
Motion by Alderman Bratton Second by Alderman McComb
Alderman Pierson called for a voice vote. All were in favor.
Motion carried.
Mayor Stephens indicated that he had been contacted by Vergennes Mayor Don
Wisely requesting any surplus Christmas decorations. Street Foreman Darrin Mills
advised that there are approximately 10 items that have not been used in about 12
years.
Motion: To approve declare the old Christmas decorations as surplus
property and donating them to the Village of Vergennes.
Motion by Alderman Pierson Second by Alderman Bratton
Alderman Pierson called for a voice vote. All were in favor.
Motion carried.
Alderman McComb requested a status update on the Old Depot property. He stated
that we had given the owner a 60-day time limit to repair the roof and replace the
windows, but had not seen any progress. Alderman Bratton requested that the item
be tabled and he be given permission to approach the owner and request his
presence at the next meeting.
There was no public comment on Public Works related items.
Alderman Brown opened discussion for Public Safety related items.
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It was stated that clarification is needed for the time limit for trailers to be parked on
city streets. The ordinance was passed stating that trailers could not be parked on
streets overnight and used the term dusk to dawn. Chief Roberts requested that a
specific time be listed in the ordinance. There was much discussion on the issue
including issuing a permit for those that would be parked overnight as well as
possible elimination of the time frame all together. Alderman Bratton expressed his
thoughts against the matter. The council made no resolution to the topic and Mayor
Stephens suggested that it be left as is.
Alderman Brown requested that Chief Roberts advise the council of his request to
purchase rifles. Chief Roberts indicated that he would like to purchase 16 rifles to
be assigned to each full-time officer. The expense will be charged to the Seized
Assets account that currently has enough funds to cover the purchase. Mayor
Stephens indicated that he has received citizen support for the purchase.
Motion: To approve the purchase of rifles using seized asset funds.
Motion by Alderman McComb Second by Alderman Pierson
Mayor Stephens called for a voice vote. All were in favor.
Motion carried.
Public comment came from Ms. Judith Stambach regarding the purchase of the
rifles. She interrogated Chief Roberts with various questions. Don Gladden
commended the council for the decision.
Alderman Hughes opened discussion for Personnel related items.
The issue of health insurance was discussed. Human Resource Coordinator Sandra
Ripley stated that new information has been received and a proposal for new
coverage is not yet ready. It was requested that the item be tabled until the next
council meeting.
Alderman Hughes discussed the option for pay increases for our non-union staff. It
was suggested that the council wait until the end of the 1st quarter to see where the
revenue dollars come in before a lot of expenses be approved. The council agreed.
Alderman Hughes provided an update on FOP Contract stating that negotiations
were still in progress and a counter-offer was being drawn up by our labor attorney.
More information will follow as negotiation progress.
There was no public comment on Personnel related items.
MAYOR’S REPORT
Mayor Stephens passed out a revised picture of the proposed city seal. The
updated version includes the year that the city was established. Alderman Hughes
indicated that she had received comments from residents stating that additional
proposals should be considered.
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Motion: To approve the proposed city seal.
Motion by Alderman McComb Second by Alderman Bratto
Mayor called for a voice vote. Alderman Hughes and Alderman Porter-Smith voted
against the motion. All others were in favor. (5 to 2 vote)
Motion Carried
Mayor Stephens advised the Council that the city’s workers compensation insurance
was now with Ozburn Insurance. This was only a change to the agent and not to the
policy. Alderman Hughes stated that she felt that the prior person did a great job
with no complaints by the City and it was not fair to the previous agent.
Mayor Stephens advised that he would like to recommend the appointment of Kate
Westphal to the Plan Commission.
Motion: To approve the appointment of Kate Westphal to the Plan
Commission.
Motion by Alderman McComb Second by Alderman Brown
Mayor Stephens called for a voice vote. All were in favor.
Motion carried.
ALDERMEN ANNOUNCEMENTS/REQUESTS
Barb Hughes Thanked Chief Roberts for all of his efforts since becoming
Chief.
Linda Porter-Smith Nothing
Russell Brown Noting
Herb Voss Absent
Gary McComb Nothing
Bill Pierson Reminded everyone to say a prayer for Tim Lee as he
undergoes testing for a kidney transplant.
Danny Bratton Advised the council that the Zoning Board of Appeals is in
need of new members.
John Erbes Thanked Chief Roberts on his efforts for the purchase of rifles.
Gloria Campos Absent
Tom Ridings Absent
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DEPARTMENT HEAD ANNOUNCEMENTS/REQUESTS
Attorney Blake Nothing
Sandra Ripley Nothing
Harold Sheffer Nothing
Steve Swafford Nothing
Chad Roberts Updated the council on the $25 fee for City Court. Met with
Judge Schwartz and it will begin this month.
Eric Kennedy Nothing
Tim Lee Nothing
Brian Manwaring Absent
Darrin Mills Nothing
Jim Stewart Nothing
Scott Evans Nothing
Motion: To adjourn
Motion by Alderman Bratton Second by Alderman Hughes
Mayor Stephens called for a voice vote. All were in favor.
Motion Carried
Meeting adjourned at 7:35 p.m.
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