South West Illinois News

Ewing Northern Community Consolidated School District 115 Board met Jan. 23.

Here is the minutes as provided by the Board:

Meeting was called to order at 6:30 P.M. by Board President Eric Gibbs.

MEMBERS PRESENT: Adam Allsopp, Darren Fletcher, Eric Gibbs and Victor Munoz.

MEMBERS ABSENT: Tom Harmon, Chris Sink and Larry Webb

Visitors present: Amy Hamson

President’s Comments: *President Eric Gibbs commented on the Volleyball Parent game was being heldtonight. The first game is Monday, January 30th.

*Basketball Regionals will be held at Ina. Regionals begin Thursday night with a game at 6:00pm. Ewing will play Friday, Jan. 27th at 7:00pm for the championship if we win on Thursday night.

*We have used 1 Emergency Day changing the last school to, at present, to Monday, May 22, 2017.

Visitor’s Comments: None.

Consent agenda: MOTION by Darren Fletcher to approve the consent agenda, 2nd by Eric Gibbs. 4 ayes (Victor Munoz, Adam Allsopp, Darren Fletcher, and Eric Gibbs).

15-16 Financial Profile: Mrs. Ing presented the Ewing-Northern CCSD 115, 2016 Profile Designation for the 2015-2016 school year.

Mid-Year Budget: Mrs. K. Ing discussed the Mid-Year Budget Report from dates of July 1, 2016 through December 31, 2016.

Graduation Date: MOTION by Eric Gibbs to set the 2017 Graduation date as Thursday, May 18, 2017. 2nd by Darren Fletcher. 4 ayes (Adam Allsopp, Victor Munoz, Darren Fletcher and Eric Gibbs). Motion Carried.

Bus Contract: No action was taken regarding a discussion to proceed with the bidding process for a new bus contract. Further discussion will take place at the February school board meeting.

Closed Minutes approval: MOTION by Eric Gibbs to Review Closed Session Minutes. A semi-annual Review of Closed Session Minutes from July 2016 to December 2016. 2nd by Victor Munoz 4 ayes (Adam Allsopp, Darren Fletcher, Victor Munoz, and Eric Gibbs).

Open Closed Minutes: MOTION by Eric Gibbs to approve and open closed session minutes for the following dates: July 11, 2016, September 19, 2016, October 17, 2016, November 21, 2016, and December 19, 2016. 2nd by Victor Munoz. 4ayes (Adam Allsopp, Darren Fletcher, Victor Munoz, and Eric Gibbs).

Review & Keep Closed MOTION by Eric Gibbs to keep Closed Session Minutes Closed for the August 15, 2016 Board Meeting. 2nd by Victor Munoz . 4 ayes (Adam Allsopp, Darren Fletcher, Victor Munoz, and Eric Gibbs).

Closed Audio: MOTION by Eric Gibbs to review the Closed Meeting Audio Recordings: a Semi-annual review of Closed meeting Audio recordings from Jan 2015 to June 2015. 2nd by Victor Munoz. 4 ayes (Adam Allsopp, Darren Fletcher, Victor Munoz, and Eric Gibbs).

Destroy Minutes: MOTION by Eric Gibbs to destroy the closed audio recording minutes from Jan. 2014 through June 2014. 2nd by Victor Munoz. 4 ayes (Adam Allsopp, Darren Fletcher, Victor Munoz, and Eric Gibbs).

Past Agenda Items: No action was taken after Mrs. Ing updated the Board on past agenda items.

First Reading: The board read through and discussed the following policies for the First Reading:

2:30, School District Elections

2:150, School Board Committees

2:120, Board Member Development

2:125, Board Member Compensation; Expenses

2:125-E1, Board Member Travel Reimbursement Form

2:125-E2, Board Member Travel Estimated Expense Approval Form Purchase Order

2:125-E3, Resolution to Regulate Expense Reimbursements

2:200, Types of School Board Meetings

2:200-AP, Types of School Board Meetings

2:220, School Board Meeting Procedure

2:220-E1, Board Treatment of Closed Meeting Verbatim Recordings and Minutes

2:220-E2, Motion to Adjourn to Closed Meeting

2:220-E8, School Board Records Maintenance Requirements and FAQs

2:230, Public Participation at School Board Meetings and Petitions to the Board

2:250, Access to District Public Records

2:250-AP1, Access to and Copying of District Public Records

2:250-AP2, Protocols for Record Preservation and Development of Retention Schedules

2:250-E2, Immediately Available District Public Records and WebPosted Reports and Records

3:30, Chain of Command

3:40, Superintendent

3:50, Administrative Personnel Other Than the Superintendent

4:10, Fiscal and Business Management

4:60, Purchases and Contracts

4:60-AP1, Purchases

4:60-AP3, Criminal History Records Check of Contractor Employees

4:80-AP, Checklist for Internal Controls

4:90, Activity Fund

4:110, Transportation

4:130, Free and Reduced-Price Food Services

4:170-AP5, Unsafe School Choice Option

4:175, Convicted Child Sex Offender; Criminal Background Check and/or Screening; Notifications

4:175-AP1, Criminal Offender Notification Laws; Screening

5:30, Hiring Process and Criteria

5:30-AP2, Investigations

5:60, Expenses

5:125, Personal Technology and Social Media; Usage and Conduct

5:190, Teacher Qualifications

5:190-E1, Notice to Parents of Their Right to Request Their Child’s Classroom

Teachers’ Qualifications

5:230, Maintaining Student Discipline

5:250, Leaves of Absence

5:260, Student Teachers

5:330, Sick Days, Vacation, Holidays, and Leaves

6:15, School Accountability

6:50, School Wellness

6:60, Curriculum Content

6:60-E, Notice to Parents of students in Family Life and Sex Education Classes

6:120, Education with Children with Disabilities

6:140, Education of Homeless Children

6:140-AP, Education of Homeless Children

6:145, Migrant Students

6:160, English Learners

6:170, Title I Programs

6:170-AP1, Checklist for Development, Implementation, and Maintenance of Parental Involvement and Family Engagement Compacts for Title I Programs

6:170-AP1, E1, District-Level Parental Involvement and Family Engagement Compact

6:170-AP1, E2, School-Level Parental Involvement and Family Engagement Compact

6:170-AP2, Notice to Parents Required by No Child Left Behind Act of 2001 Elementary and Secondary Education Act, McKinney-Vento Homeless Assistance Act, and Protection of Pupil Rights Act

6:170-AP2, E1, District Annual Report Card Required by Every Student Succeeds Act (ESSA)

6:340, Student Testing and Assessment Program

7:15, Student and Family Privacy Rights

7:50, School Admissions and Student Transfers To and From Non-District Schools

7:60, Residence

7:60-AP1, Challenging a Student’s Residence Status

7:60-AP2, Establishing Student Residency

7:60-AP2, E1, Letter of Residence from Landlord in Lieu of Lease

7:60-AP2, E2, Letter of Residence to be Used When the Person Seeking to Enroll a Student Is Living with a District Resident

7:60-AP2, E3, Evidence of NonParent’s Custody, Control, and Responsibility of a Student

7:70, Attendance and Truancy

7:250, Student Support Services

7:260, Exemption from Physical Activity Education

7:270, Administering Medicines to Students

7:270-AP1, Dispensing Medication

7:305, Student Athlete Concussions and Head Injuries

7:305-AP, Student Athlete Concussions and Head Injuries

7:340-AP1, School Student Records

7:340-AP1, E1, Notice to Parents/ Guardians and Students of Their Rights Concerning Student’s School Records

7:340-AP2, Storage and Destruction of School Student Records

8:30, Visitors to and Conduct on School Property

8:70, Accommodating Individuals with Disabilities

Executive Session: MOTION by Eric Gibbs to go into Executive Session to discuss: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2©(1), as amended by P.A. 93-0057. 2nd by Adam Allsopp 4 ayes (Victor Munoz, Adam Allsopp, Darren Fletcher, and Eric Gibbs). Time in: 7:36pm

MOTION by Eric Gibbs to go exit Executive Session and return to Regular Session. 2nd by Darren Fletcher. 4 ayes (Victor Munoz, Adam Allsopp, Darren Fletcher, and Eric Gibbs). Time out: 8:37pm

Adjourn: MOTION by Darren Fletcher to adjourn the Jan. 23, 2017 Board meeting at 9:00pm. 2nd by Vic Munoz. 4 ayes (Victor Munoz, Adam Allsopp, Darren Fletcher, and Eric Gibbs).