City of Columbia City Council met May 1.
Here is the minutes provided by the Council:
I. Call to Order
Mayor Hutchinson, assisted by Daisy Scout Eleanor C. Bass and Cub Scout Tanner C. Roessler, called the City Council of Columbia, Illinois to order at 7:00 p.m. Upon roll call, the following were:
Ebersohl Present
Huch Absent
Agne Present
Reis Present
Niemietz Present
Holtkamp Present
Roessler Present
Martens Present
Quorum present. Those in attendance recited the Pledge of Allegiance.
Administrative Staff present:
City Clerk Wes Hoeffken
City Administrator James Morani
City Attorney J.D. Brandmeyer
Chief of Police and EMS Director Jerry Paul
City Engineer Chris Smith
Deputy Chief of Police Jason Donjon
Director of Community Development Emily Fultz
II. Delegations and Citizens' Comments
A. Girl Scouts Founders Day Proclamation
Mayor Hutchinson read the Girl Scouts Founders Day Proclamation.
B. Boy Scout Week Proclamation
Mayor Hutchinson read the Boy Scout Week Proclamation.
III. Read and Approve Minutes
A. Regular Meeting
The minutes of the Regular City Council Meeting held Monday, April 17, 2017 were submitted for approval.
Motion:
It was moved by Alderman Reis, and seconded by Alderman Holtkamp, to approve the minutes of the Regular Meeting of the City Council held Monday, April 17, 2017 as on file at City Hall. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
B. Executive Session
The minutes of the Executive Session of the City Council held Monday, April 17, 2017 were submitted for approval.
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Reis, to approve the minutes of the Executive Session of the City Council held Monday, April 17, 2017 as on file at City Hall. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
IV. Report of Departments and Officers
A. EMS
1. Employ Kenneth James, Jr. - Full-Time Paramedic
Motion:
It was moved by Alderman Reis, and seconded by Alderman Martens, to accept the recommendation of Police Chief and EMS Director Jerry Paul and employ Kenneth James, Jr. as a full-time Paramedic, contingent upon satisfying all pre-employment requirements. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
B. Community Development
The report of the Community Development Department was presented to the Council.
1. Ordinance No. 3322 - Final Subdivision Plat for Joy View Acres Phase 4
Motion:
It was moved by Alderman Agne, and seconded by Alderman Ebersohl, to approve Ordinance No. 3322, an ordinance for approval of the Final Subdivision Platfor Joy View Acres Phase 4 Subdivision in the City of Columbia, Illinois. Motion Passed 7 to O.
Roll Cal Vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
2. Ordinance No. 3323 - Preliminary Subdivision Plat for Brellinger Fourth Addition
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Agne, to approve Ordinance No. 3323, an ordinance for approval of the Preliminary Subdivision Plat for the Brellinger Fourth Addition Subdivision in the City of Columbia, Illinois. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
3. Ordinance No. 3324 - Amending Municipal Subdivision Code Regarding General Regulations
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Niemietz, to approve Ordinance No. 3324, an ordinance amending Sections 34-3-1(A), 34-3-2(A), and 34-3-2(B) of the City of Columbia Municipal Code regarding General Regulations. Motion Passed 7 to 0.
Roll Cal Vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
4. Special Event Request-July 4"Fireworks Display and Picnic
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Martens, to approve the Special Event Permit for the July 4"Fireworks Display and Picnic as submitted and on file at City Hall. Motion Passed 7 to 0.
Voice vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
5. Special Event Request-July 4"Bike Parade
Motion:
It was moved by Alderman Martens, and seconded by Alderman Ebersohl, to approve the Special Event Permit for the July 4". Bike Parade as submitted and on file at City Hall. Motion Passed 7 to 0.
Voice vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
ReiS Yea
Holtkamp Yea
Martens Yea
6. Special Event Request-Centennial Scout Fest (Rescheduled)
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Holtkamp, to approve the Special Event Permit for the Centennial Scout Fest as submitted and on file at City Hall. Motion Passed 7 to 0.
Voice vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
ReiS Yea
Holtkamp Yea
Martens Yea
C. City Engineer
The report of the City Engineer was presented to the Council.
1. MFT Bid Letting Proposals
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Martens, to accept the recommendation for the City Engineer and approve the low bids submitted by Verlan Funk Truck Services for item #1, Wolfmeier Truck Services for item #8, and Mike A. Maedge Trucking, Inc. for item #10. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
2. Pavement Striping Bids
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Reis, to accept the recommendation of the City Engineer and authorize the Mayor to enter into a contract for the 2017 Pavement Striping Bid with Varsity Striping and Construction Company for $16,752.42. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
3. Engineering Agreement with Horner & Shifrin, Inc. (Ghent Road Water Main Replacement)
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Ebersohl, to accept the recommendation of the City Engineer and authorize the Mayor to enter into an Engineering Services Agreement with Horner & Shifrin, Inc. for the Ghent Road Water Main Replacement Project at a cost not to exceed $42,800. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
D. Finance
1. Vouchers to be Paid
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Martens, to authorize the payment of vouchers received through April 27, 2017 in the amount of two hundred two thousand, one hundred seventy-six dollars and forty-nine cents ($202,176.49). Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
2. Statement of Funds
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Martens, to approve the Statement of Funds through March 31,2017 as presented and on file at City Hall. Motion Passed 7 to 0.
Voice vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
E. City Attorney
The City Attorney presented his report to the Council.
F. City Administrator
The report of the City Administrator was presented to the Council.
1. Ordinance No. 3325-Salary of Appointed Officers and Employees
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Niemietz, to approve Ordinance No. 3325, an ordinance to establish the salary/remuneration of Appointed City Officers and Employees of the City of Columbia, Illinois for the fiscal year of the City commencing May 1, 2017 and ending April 30, 2018. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
2. Ordinance No. 3326- Appointment of Boards, Commissions, and Committees
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Reis, to approve Ordinance No. 3326, an ordinance to provide for the appointment of members of certain Boards, Commissions, and Committees of the City of Columbia, Illinois for the fiscal year of the City commencing May 1,2017 and ending April 30, 2018. Motion Passed 7 to 0.
Roll Call vote results:
Ebersoh Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
ReiS Yea
Holtkamp Yea
Martens Yea
3. Lease for Temporary Office Space for Special Census Activities
Motion:
It was moved by Alderman Martens, and seconded by Alderman Reis, to authorize the Mayor to sign a lease with Tammy and Darren Hines for temporary office space at 207 North Main Street, Suite 104, for Special Census Activities. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
ReiS Yea
Holtkamp Yea
Martens Yea
4. Parking Lot Lease Agreement
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Martens, to authorize the Mayor to sign a Parking Lot Lease Agreement with W & C Cotton Rental Properties, Inc. Motion Passed 7 to 0.
Roll Call Vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
G. Mayor
The report of the Mayor was presented to the Council.
Approve Reports of Departments and Officers
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Agne, to approve the report of Departments and Officers as presented and on file at City Hall. Motion Passed 7 to 0.
Voice vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
V. Old Business
There was no Old Business brought before the Council.
VI. New Business
There was no New Business brought before the Council.
VII. Report of Standing Committees
There were no Reports of Standing Committees.
VIII. Motion to Adjourn -- Sine Die
There being no more business to be conducted by the current administration, Mayor Hutchinson asked for a motion to adjourn sine die.
Motion:
It was moved by Alderman Reis, and seconded by Alderman Agne, to adjourn sine die the Regular City Council meeting held Monday, May 1, 2017 at 7:26 p.m. Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
IX. Swearing in of Mayor, City Clerk, and Aldermen
Mayor Hutchinson was sworn in by City Clerk Wes Hoeffken.
City Clerk Wes Hoeffken was sworn in by Mayor Hutchinson.
Mayor Hutchinson Swore in Aldermen Ebersohl, Agne, Niemietz, and Roessler.
X. Call to Order
Mayor Hutchinson called the City Council of Columbia, Illinois to order at 7:33 p.m. Upon roll call, the following were:
Ebersohl Present
Huch Absent
Agne Present
Reis Present
Niemietz Present
Holtkamp Present
Roessler Present
Martens Present
Quorum present.
Administrative Staff present:
City Clerk Wes Hoeffken
City Administrator James Morani
City Attorney J.D. Brandmeyer
Chief of Police and EMS Director Jerry Paul
City Engineer Chris Smith
Deputy Chief of Police Jason Donjon
Director of Community Development Emily Fultz
XI. Call for Committee MeetingS - May 8, 2017
Committee of the Whole
XII. Executive Session - 5 ILCS 120/2(c)
Mayor Hutchinson informed the Council that he would entertain a motion to go into Executive Session to discuss personnel as permitted under 5 ILCS 120/2(c)(1).
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Holtkamp, to direct the Mayor to go into Executive Session at 7:35 p.m. to discuss personnel as permitted under 5 ILCS 120/2(c)(1). Motion Passed 7 to 0.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
ReiS Yea
Holtkamp Yea
Martens Yea
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to return to Regular Session of the City Council at 7:53 p.m. Motion Passed 7 to O.
Roll Call vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
Reis Yea
Holtkamp Yea
Martens Yea
Upon return to Regular Session, Aldermen Ebersohl, Agne, Niemietz, Roessler, Reis, Holtkamp, Martens, and Mayor Hutchinson were present.
XIII. Adjournment
Motion:
It was moved by Alderman Reis, and seconded by Alderman Agne, to adjourn the Regular City Council meeting held Monday, May 1, 2017 at 7:54 p.m. Motion Passed 7 to 0.
Roll Call Vote results:
Ebersohl Yea
Agne Yea
Niemietz Yea
Roessler Yea
Huch Absent
ReiS Yea
Holtkamp Yea
Martens Yea
http://www.columbiaillinois.com/DocumentCenter/View/9161
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