Sesser City Council met July 13.
Here is the minutes provided by the Council:
The regular meeting of the Sesser City Council was held on Thursday, July 13, 2017. It was called to order by Mayor Ashmore at 6:32 pm. Prayer was led by Kirk Packer from the Jesus Center. The pledge of allegiance was said. Mayor Ashmore asked for all Veterans to stand and appreciation was shown by applause. Mayor Ashmore thanked them for their service.
Mayor Ashmore asked Clerk Stacey to call the roll. Roll call was as follows:
Rodney Zettler—here, Dana Laur—absent, Wayne Shannon—here, Rich Miller—here, Travis Zettler—here, David Bates—here.
A motion was made by Wayne Shannon and 2nd by Travis Zettler to approve the minutes from the regular June meeting. All those in attendance were in favor of the motion. Motion carried.
A motion was made by Travis Zettler and 2nd by David Bates to approve the minutes from the special meeting in June. All those in attendance were in favor of the motion. Motion carried.
Agenda Item #1
Mayor Ashmore explained the TIF agreement with Lynda Mason. The agreement would be to reimburse costs up to $2,500.00. A motion was made by David Bates and 2nd by Wayne Shannon to approve the TIF grant by resolution #9-2017 with Lynda Mason for $2,500.00 reimbursement after the project is complete. Voting was as follows: Rodney Zettler—yes, Wayne Shannon—yes, Travis Zettler—yes, Rich Miller—yes, David Bates—yes. Motion carried.
Mayor Ashmore discussed the TIF grant with Terry Miller to demo and remove the structure at 707 East Florence Street. Bids were opened by Clerk Stacey as follows: All in 1 Services-- $3,835.00 and K-5 & Acosta--$6,500.00. A motion was made by Travis Zettler and 2nd by David Bates to approve the TIF grant with Terry Miller to demo and remove the structure at 7-7 East Florence Street by low bidder of All in 1 Services for $3,835.00. All those in attendance were in favor of the motion. Motion carried.
Mayor Ashmore explained the TIF grant with Todd and Lori Brewer for a one time reimbursement of $5,220.00 after completion of a new residence. A motion was made by Wayne Shannon and 2nd by David Bates to approve the TIF grant by resolution #10-2017 for a one time reimbursement of $5,220.00 after completion of the project with Todd and Lori Brewer. All those in attendance were in favor of the motion. Motion carried.
Mayor Ashmore explained the TIF Façade grant that is proposed with Bearden’s Back Acre Farm at 804 E. Franklin. This is part of the city’s Façade Improvement Grant Program. A motion was made by Travis Zettler and 2nd by Rich Miller to approve the TIF grant with Bearden’s Back Acre Farm for the Façade Improvement Grant Program for $1800.00 as presented.. All those in attendance were in favor of the motion. Motion carried.
Mayor Ashmore explained the TIF agreement with Robert Coffel for the demo and removal of the home at 807 East Murray Street by low bidder. Clerk Stacey opened the bids as follows:
K-5 & Acosta--$6,100.00 plus $400.00 per box.
All in 1 Services--$5,675.00.
Upon discussion, the council tabled this item until contact can be made with Mr. Coffel to see if they plan on removing items from the home.
Mayor Ashmore asked Sean Payne to give the city the quarterly update on the Sesser Jr. Football program. Mr. Payne explained that he had given a bid on the Elkville equipment of $1500.00 and they accepted it. He listed the equipment he received for the money. Currently they have 50 kids signed up to play and 30 cheerleaders in the cheer program. He explained they had taken in $7,000.00 in income so far. He said practices were starting next week and the season would be getting underway in August.
Agenda Item #2
Mayor Ashmore asked the council for approval of a $100.00 donation to the Summer Concert Series. A motion was made by Rich Miller and 2nd by David Bates to donate $100.00 to the Summer Concert Series being put on by YAP. All those in attendance voted yes, with the exception of Travis Zettler who abstained. Motion carried.
Agenda Item #3
Mayor Ashmore explained that the rail road approach needed to be oil and chipped and he had talked to Illini Asphalt for a price. While they are here doing the work on the tennis courts they could do it, but it had to be done while they were here for the price. A motion was made to approve the oil and chip of the rail road approach by Illini Asphalt for $2,850.00 by David Bates and 2nd by Travis Zettler. All those in attendance were in favor of the motion. Motion carried.
Agenda Item #4—tabled
Agenda Item #5
Mayor Ashmore explained the annexation grant to the owners of “The Mill” property with a grant of $35,000.00 that would be contingent of the annexation of the property to the city. A motion was made by Travis Zettler and 2nd by Rich Miller to approve the annexation grant agreement with “The Mill”—Franklin Investments Inc. with a grant of $35,000.00 of Home Rule money contingent upon the annexation of the property into the city of Sesser.. All those in attendance were in favor of the motion. Motion carried.
Agenda Item #7
Mayor Ashmore explained his TIF Residential Grant Guidelines for the $25,000.00 residential program. The board made some suggestions and the Mayor agreed to add and change a few things. A motion was made to approve the TIF Residential Grant Guidelines as discussed for the $25,000.00 Residential Program by David Bates and 2nd by Wayne Shannon.. All those in attendance were in favor of the motion. Motion carried.
Agenda Item #8
Mayor Ashmore explained that we are getting close to being ready to close on the loan for the Sewer Grant project. In preparation for the closing the Loan resolution for the USDA loan needed to be passed and signed by the Mayor and Clerk. A motion was made by Travis Zettler and 2nd by Rodney Zettler to approve the Loan Resolution for the USDA Loan for the Sewer Grant Project.. All those in attendance were in favor of the motion. Motion carried.
Agenda #9
Mayor Ashmore explained the Franklin County Multi-Hazard Mitigation Plan and explained that the resolution needed to be passed. A motion was made by David Bates and 2nd by Wayne Shannon to adopt the Franklin County Multi-Hazard Mitigation Plan by resolution #11-2017.. All those in attendance were in favor of the motion. Motion carried.
Agenda Item #10
Mayor Ashmore explained that Midtown Convenience Store had their AC unit go out and needed to replace it. The cost is quite expensive; the Mayor suggested giving them a one-time grant of Home Rule money of $2,500.00. Discussion was held by the council of monies that come into the city from the business. A motion was made by Travis Zettler and 2nd by Wayne Shannon to approve a one-time grant of $2,500.00 of home rule money to Midtown to help replace the AC unit.. All those in attendance were in favor of the motion. Motion carried.
Agenda Items #11—13
Mayor Ashmore gave the council information on three conferences he has attended in the past and would like to attend again this year. By the mayor attending these conferences the city has learned of grants, applied and received grants from the information the mayor learned in prior years. A motion was made by Rodney Zettler and 2nd by David Bates to approve the total cost for the mayor to attend the NLC Leadership Summit, the NLC City Summit and the IGFOA.. All those in attendance were in favor of the motion. Motion carried.
Agenda Item # 14
Mayor Ashmore explained the Drug/Alcohol Testing that could be done by C&S Testing Company. A motion was made by David Bates and 2nd by Wayne Shannon to approve the Drug/Alcohol contract with C&S Testing Company as per the Drug and Alcohol policy.. All those in attendance were in favor of the motion. Motion carried.
Agenda Item #15
Mayor Ashmore explained that it was time for a partial payment for the park grant to be made as per Brown and Roberts. A motion was made by Wayne Shannon and 2nd by Rich Miller to approve the partial payment for the OSLAD Park Grant Project as per Brown and Roberts recommendation for the amount of $17,350.11.. All those in attendance were in favor of the motion. Motion carried.
Attorney Bigler spoke to the council about the Nursing Home tax abatement had been signed by the judge and that the city could now pay the County Treasurer $20,000.00 for back taxes. Then the city could move ahead with getting it torn down.
A motion was made by David Bates and 2nd by Travis Zettler to approve the bills as presented by the finance committee. All those in attendance were in favor of the motion. Motion carried.
A motion was made by Wayne Shannon and 2nd by Travis Zettler to approve the treasurer’s report as presented. All those in attendance were in favor of the motion. Motion carried.
A motion was made to approve the police report by Travis Zettler and 2nd by Rich Miller. All those in attendance were in favor of the motion. Motion carried.
A motion was made to approve the code inspector’s report by Travis Zettler and 2nd by Rich Miller. All those in attendance were in favor of the motion. Motion carried.
A motion to adjourn was made at 8:06 pm by Rich Miller and 2nd by Travis Zettler. All those in attendance were in favor of the motion. Motion carried.
Meeting adjourned at 8:06 pm
http://www.sesser.org/download/council-meeting-minutes-july-13th-2017/?wpdmdl=1830
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