Red Bud City Council met October 2.

By Angelica Saylo Pilo

Nov 21, 2017

Red Bud City Council met Oct. 2.

Here is the minutes provided by the Council:

Members Present:Mayor Tim Lowry, Clem Esker, Curt Guebert, Mike Reed, Bill Hanebutt, Glenn Linnertz, Kyle Donjon, Susan Harbaugh

Members Absent:David Friess

Others Present: City Attorney Paul Ray, City Superintendent Josh Eckart, Code Administrator Jeff Mueller, Police Chief John Brittingham, Admin. Assistant Pam Poetker, City Clerk Joanne G. Cowell

Call to Order at 7:00 P.M. by Mayor Lowry

II. Pledge of Allegiance

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Harbaugh seconded by Council Member Reed to approve the Financial Statements as presented and file for audit. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye. Motion carried.

V. Line Item Transfers

There were none.

VI. Approval of Estimated and Listed Bills

Motion made by Council Member Esker, seconded by Council Member Donjon, to approve the estimated and listed bills. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.

VII. Consideration of any Additional Bills

There were none

VIII. Correspondence and Public Guest Comments

Mayor Lowry congratulated Alderwoman Harbaugh for recently being awarded the Loyal Service Award, 2017 Alumni Class from Mckendree College.

Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated At Committee Level as Indicated in ( )

IX. A.City Council Meeting Minutes - September 5, 2017

Approval of minutes from September 5, 2017 meeting

Motion made by Council Member Hanebutt, seconded by Council Member Guebert, to approve under the omnibus designation, the consent agenda items A through L. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.

B. Special City Council Meeting – September 18, 2017

Approval of minutes from September 18, 2017 special meeting

C. V8 Resto Microloan Program Agreement (Finance)

Approval of the Revolving Micro-Loan Program Application Form for V8 Speed and Resto Shop

D. FY’17 Audit Report (Finance)

Approval of FY’17 Audit, as presented by Fick, Eggemeyer & Williamson, CPA

E. Restricted Parking on Bloom Street (Public Health & Safety)

Approval of Ordinance No. 1386, “An Ordinance Amending Chapter 24 Of The Revised Code Of Ordinances Of The City Of Red Bud, Illinois Pertaining To Parking Zones”

F. Request from Dale Burmester to Close W. S. First Street – Wittenauer-Thiele Auction on October 8, 2017 (Cultural)

Approval of request from Burmester Auction Service to close W. S. First Street on Sunday, October 8, 2017, from 6:30 A.M. – 4:00 P.M. for the Gladys Wittenauer-Thiele auction

G. Request from Boy Scouts to Reserve Lincoln Park – October 13-14. 2017 (Cultural)

Approval of request from Red Bud Cub Scouts (Tom Steibel) to use Lincoln Park for a campout, using an off the ground portable fire pit, on October 13-14, 2017, less fee

H. Request from Human Service Center to Reserve Ratz Park #1 and Parking Lot – September 29, 2017 (Cultural)

Approval of request from Human Service Center to use Ratz Park #1 and a portion of the parking lot for the Special Olympics MAT, on September 29, 2017, less fee

I. Postage Cancellation – Randolph County Bicentennial (Cultural)

Approval of request to participate in the Randolph County Bicentennial Celebration Postage Cancellation Event, creating an envelope, particular to the City of Red Bud

J. Request from M. Heinemann to be a Mobile Food Vendor in a Restricted Area – October 4, 2017 (Cultural)

Approval of request from M. Heinemann/Mobile Homemade to have a mobile food truck at the Sports Complex on October 4, 2017, 6:00-11:00 P.M.

K. Training Request – Landis & Gyr Gridstream RF Update – J. Eckart (Public Works)

Approval to send Josh Eckart to training entitled “Landis & Gyr Gridstream RF Update & Software Demo” in Bridgeton, MO, on October 31-November 1, 2017, with no registration fee; transportation is required

L. Mike Moll Setback Hearing – Lot #8 EIP – Ordinance No. 1387 (Planning Comm.)

Approval of Ordinance No. 1387, “An Ordinance Granting A Variance Under Chapter 40 Of The Revised Code Of Ordinances Of The City Of Red Bud, Illinois”

X. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A. Finance Committee - Meeting September 18, 2017

1. Maturing CDs

None

2.Roof Bids – Firehouse and Snack Stand

Bids will be resubmitted to include prevailing wage; return to committee agenda. Council Member Linnertz asked if the park shelter roofs had any storm damage. Poetker said they have been checked. Mayor Lowry will have a report from the insurance company for the October committee meeting.

B. Personnel Committee - Meeting September 18, 2017

Nothing to report

C. Public Health & Safety Committee - Meeting September 18, 2017

1. Halloween Trick or Treat Hours

Motion made by Council Member Hanebutt, seconded by Council Member Reed, to authorize setting Trick or Treat hours from 6:00-9:00 P.M. on October 31st. The vote was as follows: Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye. Motion carried.

2. Replacement of Squad Car

The insurance company totaled the wrecked squad car and gave the city $8,100 less $1,000 deductible for the car. Chief Brittingham would like to purchase a replacement used car from the MO State Police Rotation Program.

Motion made by Council Member Hanebutt, seconded by Council Member Linnertz, to authorize Chief Brittingham to spend up to $8,500 to purchase an used replacement squad car. The vote was as follows: Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye. Motion carried.

D.Public Works Committee - Meeting September 18, 2017

1.Training Request – T. Caverly

Motion made by Council Member Linnertz, seconded by Council Member Donjon, to approve the request to send Tom Caverly to training entitled “Fletcher Reinhardt Open House” on October 19, 2017, with no fee; transportation required. The vote was as follows: Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

E. Code Enforcement Committee - Meeting September 18, 2017

Nothing to report

F. Cultural Committee - Meeting September 18, 2017

1. Chamber of Commerce Holiday Happenings Events & Lighted Parade – Resolution 17-008

Motion made by Council Member Reed, seconded by Council Member Linnertz, to approve Resolution No. 17-008, “A Resolution Authorizing Approval Of The Street Closing For The Red Bud Chamber Of Commerce Lighted Parade/Holiday Happenings”. The vote was as follows: Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye. Motion carried.

Motion made by Council Member Reed, seconded by Council Member Linnertz, to approve the request from the Red Bud Chamber of Commerce to conduct the Holiday Happenings Events on November 17- 18, 2017 per their letter to the City of Red Bud. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye. Motion carried.

2. Holiday Voices Special Requests – Close Bloom Street, Reserve City Hall Par, Clydesdales, Camels

Motion made by Council Member Reed, seconded by Council Member Hanebutt, to approve the Holiday Voices Special Request for December 9, 2017 to close Bloom St., reserve City Hall Park, allow Clydesdales and camels. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.

3. Perandoe Special Request – Lincoln Park#1 – October 11, 2017 – Rain Out Date, October 12 - Waive Fee

Motion made by Council Member Reed, seconded by Council Member Linnertz, to approve the Perandoe request to reserve Lincoln Park #1 on October 11, 2017 (rain date October 12) from 8:00 A.M.–2:00 P.M. for a student soccer tournament. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.

4. Shriners Special Request - Collect 4-Way – October 27, 2017

Motion made by Council Member Reed, seconded by Council Member Donjon, to approve the request from Randolph County Shriners to collect at the 4-way on October 27, 2017, 3:00-6:00 P.M. The vote was as follows: Hanebutt, aye; Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye. Motion carried.

5.Request from RBFD to Host Family Night – City Hall Park – October 21, 2017

Motion made by Council Member Reed, seconded by Council Member Hanebutt, to approve the RBFD request to host Family Night at the City Hall Park, have a bounce house and use tables from the park, on October 21, 2017. The vote was as follows: Linnertz, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye. Motion carried.

G. Executive Session Minutes Review Committee – Meeting September 18, 2017

1. Authorization to Release Minutes from September 19, 2016 Meeting

Motion made by Council Member Guebert, seconded by Council Member Hanebutt, to approve releasing the executive session meeting minutes of September 19, 2016. The vote was as follows: Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

H. Planning and Public Policy Committee – Meeting Held With PC

Nothing to report

I. Planning Commission - Meeting September 19, 2017

Nothing to report

J. Economic Development Commission – No Meeting

1. Acceptance of Proposal – Lot #12A EIP

Motion made by Council Member Esker, seconded by Council Member Reed, to approve accepting the bid from Mike and Kim Moll for Lot #12A EIP in the amount of $46,400. The vote was as follows: Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon, aye. Motion carried.

2. Land Acquisition – Potential Executive Session

Motion made by Council Member Esker, seconded by Council Member Reed, to go into executive session to discuss possible land acquisition. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Donjon aye; Harbaugh, aye. Motion carried.

Council went into executive session at 7:19 P.M. (5ILCS 120/2 (c)(5)

Council returned from executive session at 7:27 P.M.

Council Member Esker stated that no action was taken in executive session.

K. Parks & Recreation Committee – Meeting September 27, 2017

Council Member Linnertz reported that he, Superintendent Eckart and Tim Fahey had gone through the parks and made a list of projects. Eckart will have a list of costs for the committee meeting.

XI. Old Business

None

XII. New Business

A. Review of October Calendar

B. Other Comments

None

C. Adjournment

Motion made at 7:29 P.M. by Council Member Hanebutt, seconded by Council Member Linnertz, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

https://www.cityofredbud.org/meeting-information.html

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