Village of Cobden Board of Trustees met November 6.
Here is the minutes as provided by the board:
Call to Order
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Village President Paul Z. Tomazzoli called the meeting to order at 6:00 P.M.
Roll Call
Upon roll call, the following Trustees were present: Patrick Brumleve Austin Sellars
Alma Gomez David Stewart
Absent: Jean A. Britt
Elvis Pearson
Also Present
B. J. Hale, Jesse Adams, Jesse Vicente, Lou Ann Elwell
Minutes of the October 16, 2017 Regular Meeting
Motion was made by Stewart, seconded by Brumleve, to approve the Minutes of the October 16,
2017 regular meeting as presented. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Visitors – Lou Ann Elwell
Lou Ann Elwell attended the meeting to request the Board’s consideration of assistance with changes
to the ditch line, sidewalk, and entrance to their driveway on South Jefferson Street. Mayor
Tomazzoli will speak with Superintendent Chad Eads and schedule a meeting with the Elwell’s to look
at the area in question. Mrs. Elwell then left the meeting.
Approval of Bills and Salaries
Motion was made by Stewart, seconded by Brumleve, that presented bills in the amount of
$153,776.98 and regular salaries be approved for payment. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Village Treasurer’s Annual Report (Published)
Motion was made by Brumleve, seconded by Stewart, to approve the Village Treasurer’s Report as
presented. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Budget Report
Motion was made by Brumleve, seconded by Stewart, to approve the Budget Report for the period
ending October 31, 2017, as presented. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Employee Health Insurance Renewal
Motion was made by Brumleve, seconded by Stewart, to renew employee health insurance coverage
with Health Alliance by staying with the current plan. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Motor Fuel Tax Audit 2013 - 2016
Motion was made by Brumleve, seconded by Gomez, to approve the Illinois Department of
Transportation’s Compliance Review #72 for the period beginning January 1, 2013 and ending
December 31, 2016 as presented. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Illinois Municipal League Risk Management Association 2018 Contribution
Motion was made by Brumleve, seconded by Stewart, to approve payment of $70,410.31 to the
Illinois Municipal League Risk Management Association for 2018 insurance coverage. Upon roll call,
the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Employee Expense and Overtime Report
The Employee Expense and Overtime Report for the period ending October 31, 2017 was
presented.
Annual Financial Report
Motion was made by Brumleve, seconded by Gomez, to approve the Annual Financial Report (Audit)
as prepared and presented by Kemper CPA Group. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Kemper CPA Group Management Letter, Communication with Audit Committee Letter, Engagement
Letter for 2018
Motion was made by Brumleve, seconded by Gomez, to approve the Kemper CPA Group
Management Letter. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Motion was made by Brumleve, seconded by Stewart, to approve the Kemper CPA Group
Communication Letter. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Motion was made by Brumleve, seconded by Gomez, to approve the Kemper CPA Group
Engagement Letter for the period ending April 30, 2018. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Monthly Police Report
The Monthly Police Report for the period ending October 31, 2017 was presented.
Appointment of Auxiliary Police Officer
Motion was made by Brumleve, seconded by Stewart, to approve Chief Hale’s appointment of Jacob
Sanders to the position of Auxiliary Police Officer. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Application for Use of Park
Motion was made by Brumleve, seconded by Gomez, to approve Dale Millis Auction Service’s
request for use of the downtown park for an auction on November 24, to waive the deposit, and for
the Village to provide portable toilets. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Veterans Memorial Expansion Update
Contributions totaling $5,600 have been received to date. Trustee Stewart has spoken with Phil
Hileman and the expansion project will begin in the near future.
Meeting Schedule 2018
Motion was made by Brumleve, seconded by Gomez, to approve the following 2018 meeting
schedule. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Village Board of Trustees
January 2 (Tuesday) and January 16 (Tuesday)
February 5 and February 19
March 5 and March 19
April 2 and April 16
May 7 and May 21
June 4 and June 18
July 2 and July 16
August 6 and August 20
September 4 (Tuesday) and September 17
October 1 and October 15
November 5 and November 19
December 3 and December 17
Cemetery Board of Managers
Tuesday, January 23 at 6:00 p.m.
November and December Holiday Schedule
The Village’s holiday ruling is that a Saturday holiday is observed on the preceding Friday and a
Sunday holiday is observed the succeeding Monday. This year Veterans Day is Saturday, November
11. Therefore, Friday, November 10 will be observed as the holiday for all employees. Thanksgiving
and the day after will be observed as holidays by all employees as usual. Christmas Eve falls on
Sunday with Christmas on Monday. Therefore, Monday, December 25, is observed for Christmas
and Tuesday, December 26 will be the day observed for Christmas Eve. This applies to all
employees.
Groundwater Protection Ordinance
Motion was made by Brumleve, seconded by Stewart, to pass and adopt AN ORDINANCE
PROHIBITING THE USE OF GROUNDWATER AS A POTABLE WATER SUPPLY BY THE
INSTALLATION OR USE OF POTABLE WATER SUPPLY WELLS OR BY ANY OTHER METHOD.
Upon roll call, the vote was:
Ayes: 3 – Brumleve, Gomez, Stewart
Nays: 1 – Sellars
Absent: 2 – Britt, Pearson
Because the vote did not constitute a majority of the vote, the ordinance was not adopted.
Motion was made by Brumleve, seconded by Gomez, to table consideration of the ordinance to the
November 20, 2017 meeting. Upon roll call, the vote was:
Ayes: 4 – Brumleve, Gomez, Sellars, Stewart
Nays: 0 – None
Absent: 2 – Britt, Pearson
Motion declared carried.
Adjournment
Motion was made by Brumleve, seconded by Gomez, that the Regular Meeting of the Village Board
of Trustees be adjourned. Motion carried and the meeting adjourned at 6:40 p.m.
http://cobdenil.com/minutes/2017/MINUTES%20OF%20MEETING%20NOVEMBER%206%202017.pdf
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