Village of Dix Village Board met Jan. 9.
Here is the minutes provided by the Board:
The Dix Village Board met in regular session on January 9, 2018 at the Dix Village Hall. Village President Larry Mooney called the meeting to order at 7:00 P.M.
Roll Call: Trustees Present: Kurt Karcher, Paul Ayers, Sean Wilkey, Nana Koenegstein, Mike Ahlf, & Brandy Mount. Trustees Absent: None. Officers Present: Village President – Larry Mooney, Village Treasurer – Sharon Bean, & Village Clerk – Vacant Position. Officers Absent: None.
Meeting opened with prayer given by Sean Wilkey & Pledge of Allegiance led by Larry Mooney.
Motion was made by Sean Wilkey to approve the minutes from the December 12, 2017 regular meeting with one amendment. Amendment being Business Item #1 to change 2018 meeting place from Village Hall meeting room to Village Hall Board meeting room. Second to motion made by Brandy Mount. Motion carried 6 – 0.
Motion to accept the Treasurer’s Report was made by Nana Koenegstein. Second to motion by Mike Ahlf. Motion carried 6 – 0.
Motion was made by Mike Ahlf to approve payment of bills. Second to motion by Kurt Karcher. Motion carried 6 – 0.
Public Comments: Shirley Wilson reported 15 bookings for the Community Center in December, 2017 with 5 cancellations. There are 11 bookings already for January, 2018. There is a benefit fundraiser for an 11 year old girl who has cancer. The event is scheduled for Sunday, January 14 from 1 – 4 P.M. Max Wilson reported resident using sidewalk & State right-of-way to exit. Resident also having gunfire on his property. Larry Mooney indicated he will contact the resident about both circumstances.
Committee Reports:
Building & Grounds: a) Sean Wilkey reported that Christmas Decorations have been taken down by Tri-County Electric workers & stored back in Village Storage Building. b) The buffer has been purchased & delivered. c) Six new 8 feet plastic heavy duty tables were purchased from Lowes. All the wooden tables & three broken plastic tables were removed from Community Center & stored in the Village Park Storage Building. Plan to discard them during rummage sale day in Spring with broken tables possibly placed in Dumpster for disposal on Village Cleanup Day.
Street & Alley: Mike Ahlf issued the following report: a) Contacted Jax Asphalt following December Village Board Meeting for them to do repairs on the tile separation on East Lincoln Street. Re-contacted them on January 8, 2018 to remind them concerning the repairs to be made on East Lincoln Street. Since this contact, Jax has informed the Village that due to winter layoffs at their business, the project is on hold til work force is called back when business picks up again in 2018. Mike reported Village will try to cover the separation possibly with an old sign & place cones by the location.
Long Range Planning & Community Development Committee: Mike Ahlf issued the following report: a) Mike mentioned he planned to hold a meeting on Tuesday , January 2, 2018, but had to cancel the meeting due to his having medical tests in St. Louis on Tuesday thru Thursday of that week. b) That meeting is now scheduled for Tuesday, February 6, 2018 @ 7:00 P.M. at the Village Hall. Even though it is a Committee meeting, the meeting is open to the public.
Business Items:
Item #1: Appointment to fill vacancy of Village Clerk Position.
Larry Mooney reported that the appointment will be for 14 months as position would go on the ballot at the next election – April, 2019. It will be on the ballot as a two year position so as to finish the present 4 year term. Petitions will be available for interested candidates to circulate for the Village Clerk’s position & five other Village Board positions in October, 2018 & will be required to be filed in December, 2018. Larry then informed the Board that he will be submitting the name of Connie Hicks to fill the Village Clerk vacancy. Connie lives at 1013 West Lincoln Street with her husband Willis Hicks. She is employed in the business office at Spero Family Services (formerly United Methodist Children’s Home) in Mt. Vernon. Due to Connie being ill at this time, the Board agreed with Larry’s recommendation to table the item until the February 13 meeting so Connie can be introduced to the Village Board.
Item #2: Consider Ordinance 2018 – 02 Sexual Harassment Ordinance & Policy (A new State Law Requirement from P.A. 100 – 0554).
Larry Mooney reported the language for the ordinance that the Village Board was considering was the model ordinance language drafted by the Illinois Municipal League as recommended to follow by Village Attorney, David Leggans. Motion to approve Ordinance 2018 – 02 Sexual Harassment Ordinance & Policy was made by Sean Wilkey. Second to the motion by Mike Ahlf. Motion carried 6 – 0.
Item #3: Approve installation of new street light @ entrance of Dollar General Store. Larry Mooney reported that he had contacted Ameren again on January 8, 2018 & Ameren reported they still needed to inspect the sight further before giving the Village a decision on the requested new light. Larry recommended the Board table the item until February 13 meeting so as to receive Ameren’s decision & Village Board agreed with Larry’s recommendation to table the item until February 13.
Item #4: Consider Restroom Restoration Project for Village Hall & Community Center. Sean Wilkey, Building & Grounds Chairperson, reported that three proposals had been sought & received. The three firms sending proposals for the project were as follows: Brian Edmison & Associates Architectural Firm from Mt. Vernon with walk thru of building given by Sean Wilkey & Larry Mooney, Round Table Design of Mt. Vernon with walk thru of building given to Kevin Phillips of the firm by Larry Mooney, & Tim Seats Architectural Firm from Texico with walk thru of building given by Sean Wilkey & Mike Ahlf. Sean Wilkey recommended the Project be awarded to the lowest price proposal from Tim Seats Architectural Firm. After discussion that Tim Seats proposal did not include inspection or bid assistance costs. Kurt Karcher made a motion to table the item until the February 13 regular meeting so the inspection & bidding assistance costs could be added to the proposal from Tim Seats Firm. Second to the motion by Nana Koenegstein. Motion carried 6 – 0.
Item #5: Review Community Center Rental Policy.
Sean Wilkey, Building & Grounds Chairperson, reported that a Committee meeting to discuss this item has been set for January 15, 2018 @ 5:30 P.M., therefore recommending the item be tabled until February 13 meeting so Committee can prepare any recommended revisions to present policy. The Village Board agreed to the table recommendation.
Item #6: Consider Ordinance 2018 – 01 Health, Safety, Police Power, & Vehicle Regulations. The Village Board was directed at December 12 meeting to e-mail any questions or concerns concerning the draft of this Ordinance to Village President, Larry Mooney, within a two week period (by Dec. 26). Larry then was directed to send all inquiries to David Leggans for his review & opportunity to respond. Larry reported he had received some inquiries from the Village Board & delivered them to David Leggans on December 27. Larry also reported David had responded to the questions & concerns & that each Board member received a copy of those responses in their January Packet. The Board members received their Packets four days prior to the January 9 meeting. During discussion it was mentioned that hog operations locations are controlled by State Statutes. After much discussion among Village Trustees, Village President, & Village Attorney; Paul Ayers made a motion to Approve Ordinance 2018 – 01 with the language in this draft. Second to motion by Mike Ahlf. Motion carried 5 – 0 – 1 with Sean Wilkey abstaining on the vote.
Item # 7: Miscellaneous
Village President, Larry Mooney presented the following miscellaneous items:
Recently discovered the Village has two new flag poles still in the box, so requested permission to obtain two U.S. flags from Riley TV to complete the items & place them in circulation as several flags are getting old. Price should be under $100. Consensus given to purchase the two flags.
Reported recently noticed that interior door to Village President’s Office had peeled back on the back of the door. Max Wilson tried to repair the door, but was unsuccessful. Permission was requested to order a new door from R.P. Lumber @ a cost of approximately $130. Max Wilson to stain & reinstall the new door. Consensus given to purchase the new interior door.
Larry reported that the gentleman in the tent is still living there. Larry also reported that he had recently visited Rome School Superintendent & Jefferson County Sheriff’s Office concerning the matter. The School is not pleased he is still there. The idea of adopting an ordinance to eliminate tents & tiny houses as living quarters within the Village was presented. The consensus was to have Village Attorney, David Leggans, draft language so it might be an amendment to Ordinance 2018 – 01 (Health, Safety, Police Powers, & Vehicle Regulations Ordinance). This would then be considered by the Village Board @ February 13 meeting.
Village Trustee, Mike Ahlf, presented the idea of the Village to consider annexation of the property in the Enterprise Zone that lies south of the Village to Middle Road. Mike mentioned future financial advantages for the Village & that property owners would be receiving free trash service which would more than offset Village Property Taxes they would pay. It was mentioned the Long Range Planning Committee would be reviewing the idea & may present it as a recommendation to the Village Board. Larry suggested the Committee send an aerial property map to let each Board member see the property being considered if this would come as a recommendation. It was noted that all property owners involved would have to consent to an annexation & 51% of renters would have to agree before an annexation can occur.
Motion to adjourn the meeting was made by Sean Wilkey. Second to motion by Paul Ayers. Motion carried 6 – 0. Meeting adjourned at 8:33 P.M.
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