Monroe County Board of Commissioners met April 2.
Here is the minutes provided by the Board:
The meeting of the County Commissioners of Monroe County, Illinois was called to order at 8:00 a.m. Chairman Robert Elmore, Commissioner Delbert Wittenauer, and Commissioner Vicki Koerber were present.
The meeting opened with the Pledge of Allegiance.
Others present included County Clerk Dennis Knobloch and Sheila Wetzler, along with Press Corps representatives – Joe Leicht of the Monroe County Independent and Alan Dooley of the Republic Times.
There being a quorum present, meeting was called to order by Chairman Elmore.
There were no Public Comments.
Aaron Metzger was present for Highway Department discussion. He said his road crew was called out at 3:00 a.m. today to deal with some icy spots on the County roads. Mr. Metzger said in the interest of improved roadways and safety to the motoring public, he was planning to resurface Ames Road from Old Route 3, south 4.77 miles to VV Road. He said this would be done with a combination of Local, State and Federal dollars. Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve a Federal Participation Agreement for the Ames Road Resurfacing Project. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 18-26
Federal Participation Agreement And Appropriation For The Ames Road Resurfacing Project
Whereas, the County of Monroe, in the interest of improved transportation facilities and safety to the motoring public, desires to resurface Ames Road, C.H. 5 from Old Route 3 (Ames Connector) south 4.77 miles to VV Road in Ames, IL; and
Whereas, said improvement, designated as Section 16-00051-02-RS, is being jointly construction by the County of Monroe, State of Illinois and the Federal Highway Administration.
Now, Therefore, Be It Resolved, that the following funds be appropriated for the proposed project:
Federal; Construction; Construction Engineering
;$1,172,697; ---------
County Construction Fund; $ 50,000;
County Motor Fuel Tax; $ 219,188*;
County Matching Tax; ---------------; $30,000
Total; $1,441,885; $30,000
*Any overages in the County’s Match Portion shall come from County Motor Fuel Tax Funds; and
Be It Further Resolved, that the County Board Chairman is hereby authorized to sign the “Local Public Agency Agreement for Federal Participation” for Section 16-00051-02-RS attached hereto as part of this resolution.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 2nd day of April, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Extensive discussion was held regarding the salaries for those Elected Officials who will take office following the November, 2018 General Election, including County Commissioner, Sheriff, County Clerk, Treasurer and Supervisor of Assessments. Annmarie Marcuson was also present for this discussion. There was also discussion regarding mileage and health insurance for the County Commissioners. Ms. Marcuson said 24 hours per week has always been the standard for health insurance eligibility. Dennis Knobloch said hours need to be fully documented by the Commissioners if they are planning to collect any benefits. Several salary proposals were presented, and the County Board will pass a Resolution at the next meeting on April 16 that will include the final salary increase amounts.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve the March 19 regular session minutes and the March 19 closed session minutes. All voting Aye, none Nay and none Absent. Motion carried.
Motion was made by Commissioner Koerber, with a second by Chairman Elmore to approve the March 23 special meeting minutes and the March 23 closed session minutes. Chairman Elmore and Commissioner Koerber voting Aye, none Nay and Commissioner Wittenauer Abstain. Motion carried.
Mr. Knobloch said the Board signed the new lease document for office space in the Annex Building with the University of Illinois Extension Service, but no action was formally taken at the last meeting. Motion was made by Commissioner Koerber, with a second by Commissioner Wittenauer to approve a lease with the Extension Service for 3,568 square feet of office space with annual rental of $32,122, or $2,676 monthly. All voting Aye, none Nay and none Absent. Motion carried.
Commissioner Wittenauer said the only question he had regarding the bills was another payment to Marketicity for the website. Chairman Elmore said there was some additional work required for completion of the website.
The following Accounts Payable having been approved for payment, Commissioner Wittenauer moved that the same be allowed and that vouchers be issued against their respective funds of the County Treasurer for payment. Motion seconded by Commissioner Koerber, and so declared all voting Aye, none Nay, and none Absent. Motion carried.
General Fund:
1st National Bank of Waterloo 3,721.10
ADP, LLC 1,391.00
Americom Imaging Systems, Inc. 161.58
Americom 209.00
Axis Forensic Technology, Inc. 275.00
Beneflex 1,417.50
Bob Barker Company Inc. 409.75
Bountiful Blossoms 144.28
City of Waterloo 14,286.79
Coast to Coast Computer Products 687.92
Communications Revolving Fund 527.87
Custom Vehicle Upfitters 250.00
Dennis Knobloch 149.55
Election 3/20/18 Judge Expense 32,775.24
Election 3/20/18 Polling Place Expense 3,600.00
Election 3/20/18 Polling Place Set Up/Office Expense 6,543.71
Gateway FS 38.06
Harrisonville Telephone 3,229.46
I D Networks 2,499.00
Illinois Dept of Agriculture 60.00
John Deere Financial 47.53
K&D Printing 350.00
Kelton Davis 12,068.67
Leon Uniform Company Inc. 391.45
Linnemann Lawn Care & Landscaping 375.00
Lisa Fallon 109.00
Marketicity LLC 2,106.93
Marshall & Swift/BOECKH LLC 3,459.95
McCarthy, Leonard & Kaemmerer, L.C. 2,787.50
Monroe County Independent 410.00
Nabers Shop 77.56
Oak Hill 8,876.00
Prairie Farms Dairy, Inc. 220.00
Quality Collision 884.57
Quill Corporation 460.72
Rejis Commission 969.00
Sidebarr Technologies 476.00
Tessco 211.29
Toshiba Financial Services 492.00
U-Haul 605.88
Walmart Community 281.06
Waterloo Animal Hospital 2,663.61
Waterloo Chamber of Commerce 175.00
Waterloo Lumber Company Inc. 170.24
Wayne’s One Stop 3,925.67
Weir Chev-Olds-Buick-Pontiac-GMC 941.82
Health Tax Fund:
1st National Bank of Waterloo 329.70
Coast to Coast Equipment 162.00
Motorola 34.00
Ambulance Service Fund:
1st National Bank of Waterloo 15.00
MABAS Division 32 50.00
Mertz Ford 620.76
New Creations Screen Printing 174.00
Walmart Community/RFCSLLC 19.96
Highway Fund:
1st National Bank of Waterloo 32.05
Aramark Uniform Services 1,248.68
Crump’s Auto Sales 1,350.00
Fountain Water District 35.44
Harrisonville Telephone Co. 40.85
Hartmann Farm Supply Inc. 846.74
Huels Oil Company 4,188.24
John Deere Financial 793.66
Luby Equipment Services 98.25
Midwest Occupational Medicine LTD 125.00
Nabers Shop 201.44
Quill 77.09
Safety-Kleen Systems, Inc. 200.00
Select Propane 138.92
Shelby’s Automotive Repair Inc. 15.00
The Home City Ice Company 350.00
Weir Ford LLC 802.86
County MFT:
Columbia Quarry Company 262.31
JTC Petroleum Co. 11,602.32
Recorder’s Document Storage:
Fidlar Technologies 500.00
Circuit Clerk Document Storage:
Goodin Associates Ltd 13,854.83
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to pass a resolution in support of establishing an Enterprise Zone in Monroe County. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 18-27
A Resolution Of The County Of Monroe Regarding Support And Participation In The Illinois Enterprise Zone Program
Whereas, the Illinois Enterprise Zone Program is a proven economic development partnership between the State of Illinois and local units of government and has a documented history of making the difference for businesses seeking to locate in Illinois;
Whereas, the incentives allowed under the Illinois Enterprise Zone Program have enabled both existing companies and new ventures alike to make decisions regarding job creation, job retention and capital investment resulting in a stronger Illinois economy;
Whereas, Monroe County and the various municipalities contained therein, and other adjacent communities are in need of attracting new businesses, retaining current businesses, and job creation;
Whereas, the application as filed by the County of Monroe and others will seek to establish the Enterprise Zone for the purposes of obtaining authority to grant a Sales Tax Exemption on building materials, machinery, equipment, certain consumables, and Pollution Control Facilities, a State Utility Tax Exemption on gas, electricity and the Illinois Commerce Commission’s administrative charge and telecommunication excise tax, and a State Investment Tax Credit of .05 percent for investments in qualified property, which includes machinery, equipment and buildings. No authority for real estate tax abatement is being sought.
Whereas, the County of Monroe has taken the lead in establishing an Enterprise Zone in the County and the surrounding communities for the benefit of all of the citizens of this County and municipalities;
Whereas, it is necessary for all those interested in participating in the Enterprise Zone to express their willingness to do so by resolution, and to assist the County of Monroe and its consultant, Moran Economic Development, by providing the necessary information required by the application process, and by further passage of the necessary ordinances required to proceed with this process at a later date; and
Whereas, the application must be completed and submitted to the State of Illinois no later than December 31, 2018 and in order to facilitate this process, the County of Monroe has pledged administrative and financial support for participation in the Illinois Enterprise Zone Program.
This resolution shall be in full force and effect from and after its passage and approval.
Adopted by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 2nd day of April, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
It was decided that any discussion of financial commitment would be delayed until it is determined who the other participants will be in the Enterprise Zone.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to go into closed session to discuss personnel.
Resolution 18-28
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that the Board is going into closed session for the purpose of Discussion of Personnel.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 2nd day of April, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to end closed session and return to open session.
Resolution 18-29
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that the Board is ending its closed session and returning to open session.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo, this 2nd day of April, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Chairman Elmore announced that Rachel Giffhorn has been hired by Oak Hill as the new Director of Corporate Compliance and Quality Assurance.
Chris Hitzemann came to the meeting to discuss the Call for Help, Inc. Sexual Assault Victim’s Care Unit. He said the group was organizing a “Start by Believing” campaign that would raise public awareness regarding sexual assault. Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to support this cause and to proclaim the first Wednesday of April as Start by Believing Day. All voting Aye, none Nay and none Absent. Motion carried.
A request was received from Morrison-Talbot Library regarding the digitizing of the 1966 Monroe County history book – Arrowheads to Aerojets. Mr. Knobloch said the Monroe County Historical Society has already digitized the book, and sells copies of those CD’s to the public. Commissioner Koerber asked about doing a newer digitized version that would include the pictures. Mr. Knobloch said nobody has the original picture files, so the only way to duplicate them would be to copy them from the book, and that would provide very low quality images. Commissioner Koerber said she would contact Elaine Steingrubey at the Library to discuss this.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve a Bandstand/Courtyard permit for the Waterloo Municipal Band to host their weekly band concerts throughout the Summer of 2018. All voting Aye, none Nay and none Absent. Motion carried. Commissioner Koerber said the Municipal Band has never had to fill out an application before, but because of overflowing trash cans after these concerts, they are now being asked to complete a permit.
Motion was made by Commissioner Koerber, with a second by Commissioner Wittenauer to approve a Bandstand/Courtyard permit for LifechurchX to host a Christmas Eve service at the Bandstand on December 24, 2018. All voting Aye, none Nay and none Absent. Motion carried.
Commissioner Koerber explained a different type of communication services that are now available to the 9-1-1 Committee. She said the name of the service is FIRSTNET, and it is affiliated with AT&T. This service would allow first responders to have priority communication service available in the event of a large-scale disaster. Commissioner Koerber said the basic level of service, similar to what is currently available to the County, would be provided at a cost similar to the current charges ($888.29 monthly) – with about $600 of financial savings under the current fee. There is also an unlimited service contract available, but Commissioner Koerber said she didn’t think that was necessary for Monroe County. This new service is being made available because of an influx of Federal funding. There was also discussion of adding a phone for the County Board Chairman to be used in case of emergency as part of this new plan. Commissioner Koerber said she will continue to gather more information regarding this service transition.
Several items of correspondence were reviewed by the Commissioners.
There was discussion of overtime payment of County Deputies for service at the Monroe County Fair. More research will be done on this matter.
Chairman Elmore said he spoke with Mayor Tom Smith, and there was uncertainty as to whether the City of Waterloo would participate in the Enterprise Zone development.
There being no further business to come before the Board, motion to adjourn was made by Commissioner Wittenauer, with a second by Commissioner Koerber. All voting Aye, none Nay and none Absent. Motion carried.
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