Red Bud City Council met April 2.

By Lhalie Castillo

Jun 19, 2018

Here is the minutes provided by the Council:

Members Present:Mayor Tim Lowry, Clem Esker, Curt Guebert, Mike Reed, Bill Hanebutt, Glenn Linnertz, David Friess, Kyle Donjon, Susan Harbaugh

Members Absent:

Others Present: City Attorney Paul Ray, City Superintendent Josh Eckart, Police Chief John Brittingham, City Clerk Joanne Cowell, Admin. Assistant Pam Poetker

Others Absent: Code Administrator Jeff Mueller

I.Call to Order at 7:00 p.m. by Mayor Lowry

II.Pledge of Allegiance

III.Roll Call by City Clerk Joanne Cowell

IV.Approval of Financial Statements

Motion made by Council Member Harbaugh seconded by Council Member Reed to approve the Financial Statements as presented and file for audit. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye. Motion carried.

V.Line Item Transfers

There were none.

VI.Approval of Estimated and Listed Bills

Council Member Harbaugh said that the Regional Leaders Group Invoice for breakfast tickets will be amended to include Clem Esker, at an additional $15; total invoice of $90 approved.

Motion made by Council Member Linnertz, seconded by Council Member Donjon, to approve the corrected estimated and listed bills. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.

VII.Consideration of any Additional Bills

There were none.

VIII.Correspondence and Public Guest Comments

There were none.

Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated At Committee Level as Indicated in ( )

IX.A.City Council Meeting Minutes – March 5, 2018

Approval of minutes from March 5, 2018 meeting

Motion made by Council Member Hanebutt, seconded by Council Member Guebert, to approve under the omnibus designation, the consent agenda items A through O removing Item I from consent agenda and placing it on the Public Works Agenda #4. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.

B.Red Bud High School Co-op Program (Finance)

Approval of authorization to hire Brianna Hudson as co-op student for the 2018-19 school year, at minimum wage ($8.25), contingent on physical and drug testing

C.Regional Leaders Breakfast (Finance)

Approval of authorization to pay sponsorship fee of $250 for the April 12, 2018 Regional Leaders Breakfast and authorize payment of $15 for any city official wishing to attend the breakfast

D.Replacement of Printer (Finance)

Approval of authorization to purchase a new Kyocera printer for $593 for Pam Poetker’s office, per Americom Imaging quotes of $593

E.Utility Employee Retro Pay (Personnel)

Approval of authorization to pay the employees, who are owed the retro calculation for the holidays (Keith Bauer - $1,305.42; Jeff Koester - $93.16; Joe Ledlow - $748.54; Chris Remick - $141.14; Rick Timmons - $918.98), as long as they sign the waivers and release any liability to the City of Red Bud

F.Red Bud Lions to Collect at 4-Way (Cultural)

Approval of authorization of request from Red Bud Lions Club to collect at the 4-way on Friday, October 12, 2-6 P.M. and Saturday, October 13, 2018, 8:00 A.M.-Noon

G.Girl Scouts Request to Reserve Ratz Park #1 (Cultural)

Approval of authorization of request from Girls Scouts of Northern Randolph County – Service Unit #57 to reserve Ratz Park #1, less fee, on Sunday, April 29, 2018 for the Rubber Duck Derby

H.Vice’s Cinco de Mayo Celebration – Ordinance No. 1395 (Cultural)

Approval of authorization of request from Vice’s Bar to close a portion of Oak Street next to Ryan Dannenberg’s property for an event to be held on May 5, 2018, in accordance with Ryan Dannenberg’s proposal and to amend the ordinance and his special use permit to allow him to have music for this event and rent the tables from Ratz Park for the day

I.**Sewer Adjustment Request – 1207 Fieldcrest Drive (Public Works)

Approval of authorization of a sewer adjustment to Joe Donjon at 1207 Fieldcrest in the amount of $74.72

Removed from Consent Agenda by Mayor because Council Member Donjon request to abstain from this vote, since it involves his father

J.Sewer Adjustment Request – 121 Rock St. (Public Works)

Approval of authorization of a sewer adjustment to Erin Porter at 121 Rock Street in the amount of $254.22

K.Rhutasel & Assoc. Proposal “I” Circuit Easement Work at Roeslein (Public Works)

Approval of authorization to enter into a contract with Rhutasel & Associates Inc., NTE $3,600

L.Brotcke Well and Pump Proposal – Well #2 (Public Works)

Approval of authorization to enter into a contract with Brotcke Well & Pump to rebuild Well #2, NTE $21,589

M.Vehicle & Equipment Repairs (Public Works)

Approval of authorization to replace the cables on truck #3, NTE $5,000

N.Property Tax Report, Lincoln Parish, Louisiana (Public Works)

Approval of authorization of the 2018 Lincoln Parish, Louisiana Property Tax Declaration

O.Rhutasel & Assoc. Agreement for East Industrial Park (Code Enforcement)

Approval of authorization to enter into the Letter of Agreement with Rhutasel & Associates Inc. regarding the street relocation with Mike Moll, NTE $4,600

X.Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A.Finance Committee - Meeting March 19, 2018

1.Maturing CDs

None

B.Personnel Committee - Meeting March 19, 2018

Nothing to report

C.Public Health & Safety Committee - Meeting March 19, 2018

Nothing to report

D.Public Works Committee - Meeting March 19, 2018

1.Training Request – Joe Ledlow

Motion made by Council Member Linnertz, seconded by Council Member Hanebutt, to approve authorization to send Joe Ledlow to training entitled “Spring 2018 Illinois Wastewater Professional Conference, April 16-18, 2018 in Springfield, IL, with a registration fee of $225; transportation and accommodations required. The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye. Motion carried.

2.Generator Unit #7 Advanced Catalyst Systems Quote

Motion made by Council Member Linnertz, seconded by Council Member Friess, to approve authorization to purchase eight catalyst from Advanced Catalyst Systems, LLC for Unit #7, NTE $10,659.28. The vote was as follows: Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye. Motion carried.

3.Quote from Bergmann-Roscow Plumbing – S. Knotty Pines Lift Station

Motion made by Council Member Linnertz, seconded by Council Member Friess, to approve authorization to have Bergmann-Roscow Plumbing repair the Knotty Pines Lift Station, NTE $7,400. The vote was as follows: Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

4.Sewer Adjustment Request – 1207 Fieldcrest Drive (Public Works)

Approval of authorization of a sewer adjustment in the amount of $74.72 to Joe Donjon at 1207 Fieldcrest (Moved from consent agenda)

Motion made by Council Member Linnertz, seconded by Council Member Hanebutt, to approve authorization of a sewer adjustment to Joe Donjon at 1207 Fieldcrest in the amount of $74.72. The vote was as follows: Donjon, abstain; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye. Motion carried with 1 abstention.

E.Code Enforcement Committee - Meeting March 19, 2018

Nothing to report

F.Cultural Committee - Meeting March 19, 2018

1.Raffle License – American Cancer Society

Motion made by Council Member Reed, seconded by Council Member Hanebutt, to approve the raffle license request from the American Cancer Society. The vote was as follows: Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye. Motion carried.

2.Request from YMCA – Reserve Soccer Fields at Ratz Park

Motion made by Council Member Reed, seconded by Council Member Donjon, to approve the request from the YMCA to reserve Ratz Park for soccer practice and games per the schedule. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye. Motion carried.

G.Executive Session Minutes Review Committee – Meeting March 19, 2018

Nothing to report

H.Planning and Public Policy Committee – Meeting held with PC

Nothing to report

I.Planning Commission – March 20, 2018

Council Member Friess announced that there will be two new planning commission members appointed: David Wittenauer and Mike Rheinecker.

J. Economic Development Commission – No Meeting

1.R & D Loan #33 Release of Collateral

Motion made by Council Member Esker, seconded by Council Member Harbaugh, to approve the release of the Junior Mortgage for R & D Machine Loan #33, as it is paid. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.

K.Parks & Recreation Committee – Meeting March 28, 2018

Josh Eckart announced that the RBAA Day has been rescheduled for June 2, 2018.

Eckart said the wading pool will not pass IDPH inspection and needs to be filled in or not used. This will be on the agenda for the April committee meeting.

XI.Old Business

None

XII.New Business

A.Review of April Calendar

Council Member Linnertz said he is unavailable for a special public works meeting at the power plant the week of April 9th, but could possibly meet the week of April 23rd. The meeting would be to go over the maps to help understand the “I” circuit project.

B.Other Comments

C.Adjournment

Motion made at 7:23 p.m. by Council Member Hanebutt, seconded by Council Member Linnertz, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

https://www.cityofredbud.org/meeting-information.html

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