Columbia Community Unit School District No. 4 Board of Education met April 19.
Here is the minutes provided by the Board:
Present:
Karen Anderson
Tammy Hines
John Long
Scott Middelkamp
Greg O’Connor
Brad Roessler
Randy Simmonds
Dr. Gina Segobiano, Superintendent
Dr. Beth Horner, Assistant Superintendent
Mr. Kevin Moore, Columbia Middle School Principal
Absent:
I.Call to Order/ Roll Call
President Roessler called the meeting to order at 7:00 p.m. in the District Office Board Room.
Visitor(s) Present-
Visitor(s) present: Angela McConachie, Portia Oberkfell, Brian Reeves, Katie Stumpf, Kelly Yochum, Rhonda Ries, Steve Veres, Ted Schrader, Beth Vineyard.
II.Welcome Visitors/ Public Comments
President Roessler welcomed the public.
Dr. Segobiano reported on the following current events:
• The annual Platinum Chef competition was held recently at Red Bud High School. CHS received first place for the third year in a row. Columbia also won for Best Table Display and Best Utility/Team Support. Sydney Dossett was named Competition MVP. Congratulations to Sydney and the entire Platinum Chef crew!
• CHS held the Soaring Eagle Banquet last week. Many students were recognized, and it was a very emotional and happy event for the students and their parents. Congratulations to all award recipients!
• The Senior Tea was held today for all senior girls and their mothers. Not to be left out, the boys and their fathers held a “Senior Boys’ Grillin’ & Chillin’ BBQ”. The event was well attended and everyone had a great time!
• Other end of year events coming up are the FFA Banquet, FFA Plant Sale, and the Oerter Banquet.
• Dr. Segobiano announced there would be a Public Safety Forum held on Tuesday, April 24, 2018, at Columbia Middle School, addressing safety measures the district is taking, possible changes that will be made, and a question and answer period. This will be open to the public.
The following public comments were made:
Angela McConachie – Commented on the results of the complaint she filed with the Illinois State Board of Education.
Rhonda Ries – Requested an update on acquiring a resource officer for the district. Dr. Segobiano encouraged her to attend the Public Safety Forum to be held on Tuesday, April 24th. There she would be able to ask questions and make comments regarding the district safety measures.
Ted Schrader – Spoke in appreciation of the district and everything that has been done regarding the recent threat. He felt the district has the best interests of all students as its highest priority.
III.Correspondence
Correspondence was passed around to the board members.
Approve Consent Agenda (Items IV. and V.)
IV.Minutes and Finance
Motion to approve the following consent agenda items
(Item IV. Minutes and Finance and Item V. Personnel Items), as presented and as amended, by Superintendent Segobiano:
A. Approval of Minutes –
1. Open Session(s)
a. Regular Meeting – March 15, 2018
b. Special Meeting – April 9, 2018
2. Executive Session(s) –
a. Regular Meeting – March 15, 2018 (Release)
b. Special Meeting – April 9, 2018 (Held
3. Destruction of Executive Session Tapes – 18 Months Prior to March 15, 2018
B. Approve Bookkeeper’s Financial Position/Treasurer’s Reports
C. Approve Budget Report – March 31, 2018
D. Approve Expenditures – April, 2018
E. Approve Activity Fund Report – March 31, 2018
V. Personnel
Items
Accept Resignations-
A. Accept Resignation(s) –
1. Jared Marshall, Freshman Girls’ Basketball Coach and 7th Grade Boys’ Baseball Coach
2. Jennifer Traube, Art Teacher (eff. End of SY 2018)
3. Rhonda Major, PE Teacher
4. Hannah Stewart, German Teacher (reduction of hours to part time)
Employ Educational Support Personnel-
B. Employ Educational Support Personnel –
1. Audrey LeVault, Social Work Intern
2. Nancy McCloud, Secretary (12 mo. to 11 mo. Secretary)
Employ Certificated Personnel-
C. Employ Certificated Personnel – None
Approve Temporary Disability Leave(s)-
D. Approve Temporary Disability Leave(s) –
1. Courtney Baker, Deaf/Hard of Hearing Teacher (FMLA 8/14/18 through 11/6/18)
2. Heidi Klein, CMS Teacher (FMLA through EOY 2018)
Approve Extra-Curricular Appointments-
E. Approve Extra Curricular Assignments – None
Approve Non- Certified Class Advancements-
F. Approve Non-Certified Class Advancements – None
Declare Vacancy(s)-
G. Declare Vacancy(s) –
1. Art Teacher
2. Tuition Preschool Teacher
3. Special Education Paraprofessional
4. Freshman Girls’ Basketball Coach
5. 7th Grade Boys’ Baseball Coach
6. Summer Student Workers (Grounds/Custodial)(2) 20-25 hours per week
7. Summer Student Technology Worker 20-25 hrs/week
8. Eagle Zone Student Workers (2) for 2018-2019
9. Physical Education/Driver’s Ed Teacher – CHS
10. Part Time Literacy Aide
11. Head Varsity Softball Coach
12. 8th Grade Softball Coach
Motion To Approve Consent Agenda-
Motion to approve consent agenda (Item IV. Minutes and Finance and Item V. Personnel Items), as presented and as, amended, made by Scott Middelkamp, seconded by Karen Anderson.
On a roll call vote:
Anderson-Aye, Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Aye, Roessler-Aye, Simmonds-Aye. The motion carried, 7-Aye, 0-Absent, 0-Nay
VI.Communications - Reports and Presentations
A.Board Committee Reports – None
B. Administrative Reports – The Board reviewed the following administrative reports:
1. Enrollment Report
2. Principals Reports – Included in Board Packet
Mr. Kevin Moore, Columbia Middle School Principal, was in attendance and reported on the following:
• State testing is almost finished and is going well.
• There are lots of activities that have been in the last few weeks: 5th & 6th Grade Luau, DARE Graduation, and band concerts.
• There have only been two track meets so far because of inclement weather.
• The annual IPA Student Recognition Breakfast was held on April 18th in Collinsville. Liam Ellner and Allison Fredenberg were recognized at the Breakfast. Congratulations Liam and Allison!
3. Directors’ – CMT, Food Service, and Special Education
At this time, Tammy Hines commented on the wording of the official motion made in the expulsion hearing, held on April 9, 2018. The words “in abeyance” were left out of the motion, which she felt the attorney omitted. Dr. Segobiano commented that she would contact the attorney to verify the wording of the motion was correct.
4. Assistant Superintendent’s Report –
• Summer Curriculum Mapping. The district’s curriculum maps in the various content areas will be updated to reflect the current curriculum aligned to the Common Core State Standards. Various teachers will complete this task during the summer with the intent of having all curriculum maps updated for the 2018-2019 school year.
• School-Wide Student Presentations. Two outside speakers are scheduled to address high school and middle school students emphasizing various wellness topics, leadership, decision making, drug prevention, and more. In addition, Officer Heine from the CPD spoke to Parkview students on internet use and social media.
• Scheduling/Staffing for SY2018-19. Course selections are complete and staffing needs have been identified for the 2018-2019 school year. Dr. Horner shared with the board the course and staffing updates.
5. Superintendent’s Report –
• Evidence Based Funding/ESSA. Dr. Segobiano reported that the additional funding for the new Evidence Based Funding model has been released, and Columbia CUSD4 will be receiving $52,414 additional dollars through state funding. A printout was given to the board which shows how the new funding formula affects various school districts.
• Compliance Reviews. The district just completed several compliance visits across several areas: McKinney-Vento Homeless Education of Children and Youth Program Compliance, IMRF Employer Audit, ISBE Professional Development Provider Audit Activity List, and an ISBE Child Find Compliance Review. The compliance exit reports were very positive. Special recognition goes to Julie Nappier for her work with the IMRF audit and Jana Eytchison for working with Dr. Horner on the Professional Development audit.
• Annual School Safety Meeting with First Responders. On March 19, the annual School Safety Meeting was held with the police department and fire department. All aspects of safety were reviewed and discussed with recommendations to implement or consider for the future.
• Last Day of 2017-2018 School Year. The last official school day of the 2017-2018 school year will be Wednesday, May 23rd.
VII.Items for Action
Motion to Approve 2018- 2019 Board Meetings and Related Dates-
A.Motion was made by Greg O’Connor and seconded by Tammy Hines to approve the 2018-2019 Board Meetings and Related Dates as presented.
Upon a voice vote, Motion Carried 7-Aye, 0-Absent, 0-Nay
Motion to Approve 2018- 2019 School Fees-
B.Motion was made by Karen Anderson and seconded by Scott Middelkamp to approve the 2018-2019 school fees as presented.
On a roll call vote:
Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Aye, Roessler-Aye, Simmonds-Aye, Anderson-Aye. The motion carried, 7-Aye, 0-Absent, 0-Nay
Motion to Approve the Purchase of A 77-Passenger School Bus-
C.Motion was made by John Long and seconded by Randy Simmonds to approve the purchase of a Blue Bird 77 passenger bus from Central States Bus Sales for $76,773.00.
On a roll call vote:
Long-Aye, Middelkamp-Aye, O’Connor-Aye, Roessler-Aye, Simmonds-Aye, Anderson-Aye, Hines-Aye. The motion carried, 7-Aye, 0-Absent, 0-Nay
Motion to Approve the Resolution To Include Cash Payments Related to Health Insurance As IMRF Earnings-
D.Motion was made by Greg O’Connor and seconded by Tammy Hines to approve the Resolution to Include Cash Payments Related to Health Insurance as IMRF Earnings.
Upon a voice vote, Motion Carried 7-Aye, 0-Absent, 0-Nay
Motion to Approve the 10 Year HLS Report for CHS And CMS-
E.Motion was made by Scott Middelkamp and seconded by Karen Anderson to approve the 10 Year Health Life Safety Report for Columbia High School and Columbia Middle School as presented.
Upon a voice vote, Motion Carried 7-Aye, 0-Absent, 0-Nay
Motion to Approve the 2018 Summer Programs-
F.Motion was made by Tammy Hines and seconded by Greg O’Connor to approve the summer programs: Extended School Year, CHS and CMS tuition based summer school, and summer sport camps.
On a roll call vote:
Middelkamp-Aye, O’Connor-Aye, Roessler-Aye, Simmonds-Aye, Anderson-Aye, Hines-Aye, Long-Aye. The motion carried, 7-Aye, 0-Absent, 0-Nay
VIII.Discussion Items
Tammy Hines addressed the board with a list of questions and comments, as follows:
• Regarding the district attorney, Mrs. Hines questioned whether we should follow the law firm or follow the attorney, and whether or not we should have a fee agreement in place. A fee agreement with Guin Mundorf LLC was shared and will be placed on Items for Action for next meeting.
• Mrs. Hines questioned why an appointed hearing officer is used at an expulsion hearing instead of the full board. The majority of the board favored a hearing officer. It was explained that each expulsion hearing is unique, which dictates who is used as the hearing officer.
• Regarding the hiring of a special education expert to review complaints. Mrs. Hines requested said expert should be hired independently rather than through an attorney. The district has received two complaints voiced at the December board meeting.
• Regarding administration contracts, Mrs. Hines requested having an attorney look over the existing contracts. The contract states the administrator will be notified at the December meeting of the year the contract expires if their contract will not be renewed. This made no sense to her.
• Mrs. Hines commented that the board should have on record the closed session meetings where the recorder failed to record.
• Mrs. Hines suggested exit interviews for administrators and teachers.
• Mrs. Hines referred to an email received from a parent regarding forming a Parent Safety Task Force. This subject will be addressed at the Public Safety Forum on April 24th.
• Mrs. Hines inquired why the Senior Awards were being held during the day instead of in the evening. This is something new the teachers wanted to try this year. Having it during the school day allows for all Juniors to attend. They see first-hand the awards and scholarships being presented, and encourage them to work hard and do their best their senior year. Parents are also invited and encouraged to attend.
• Mrs. Hines had questions regarding AimsWeb. Dr. Segobiano suggested having the RtI teachers speak at another time/date since regular board meetings are business meetings. An optional meeting can be scheduled for those board members interested.
IX.Board President’s Prerogative
None
X.Closed Session 8:08 p.m.
It was moved by Karen Anderson, seconded by Tammy Hines to enter Closed Session for:
1. The purposes of employment or dismissal of employees, appointment, compensation, discipline, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
2. School security items.
3. Special Education and other matters relating to individual students.
On a roll call vote:
O’Connor-Aye, Roessler-Aye, Simmonds-Aye, Anderson-Aye, Hines-Aye, Long-Aye, Middelkamp-Aye. The motion carried, 7-Aye, 0-Absent, 0-Nay
Open Meeting Reconvened - 9:20 p.m.-
President Roessler reconvened the meeting to Open Session in the District Board Room at 9:20 p.m.
XI.Action as a Result of Closed Session
No action was taken as a result of Closed Session.
XII.Adjourn - 9:20 p.m.
With no further business to come before the Board, it was moved by Scott Middelkamp, seconded by John Long, to adjourn the meeting. President Roessler adjourned the meeting at 9:20 p.m.
https://www.chseagles.com/cms/lib/IL01001406/Centricity/Domain/368/April%2019.pdf
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