Columbia Community Unit School District No. 4 Board of Education met May 17.
Here is the minutes provided by the Board:
Present:
Karen Anderson
Tammy Hines
John Long
Scott Middelkamp
Randy Simmonds
Dr. Gina Segobiano, Superintendent
Dr. Beth Horner, Assistant Superintendent
Absent:
Greg O’Connor
Brad Roessler
I.Call to Order/ Roll Call
Vice-President Middelkamp called the meeting to order at 7:00 p.m. in the District Office Board Room.
Visitor(s) Present-
Visitor(s) present: Gena Ronshausen, Bethany Prange, Amber Haven, Mary Adams, Becky Alexander, Heidi Klein, Megan Reddick, Heidi Donald, Jennie Steckler, Jeanne Goacher, James Moss, Sean McGowan.
II.Welcome Visitors/ Public Comments
Vice-President Middelkamp welcomed the public.
There were no public comments.
Dr. Segobiano reported on the following current events:
• Teacher Appreciation Day/Week was very well received. The PTA really spoiled the teachers and staff. All faculty received a special CUSD4 t-shirt!
• End of year celebrations were recently held: Pentzler Awards, FFA Banquet, Senior Celebration, to name a few.
• Parkview/Eagleview will have their field day tomorrow. This is one of the students’ favorite day of the school year!
• Tiffany Taylor, an Eagleview Early Childhood teacher, received a $400 grant for her classroom. Congratulations Tiffany!
• CHS students will be going to Gedern, Germany this summer. 16 students and 3 chaperones will be making the trip.
• Girls On the Run had 34 participants this year, and conclude with a 5K in June. The program is very successful and grows every year.
• CHS Jr. ROTC won the District Unit Award With Merit, which is a national award. Congratulations to Maj. Connelly and the Jr. ROTC!
III.Correspondence
Correspondence was passed around to the board members.
Approve Consent Agenda (Items IV. and V.)
IV.Minutes and Finance
Motion to approve the following consent agenda items (Item IV. Minutes and Finance and Item V. Personnel Items), as presented and as amended, by Superintendent Segobiano:
A. Approval of Minutes –
1. Open Session(s)
a. Regular Meeting – April 19, 2018
2. Executive Session(s) –
a. Regular Meeting – April 19, 2018 (Release)
B. Approve Bookkeeper’s Financial Position/Treasurer’s Reports
C. Approve Budget Report – April 30, 2018
D. Approve Expenditures – May, 2018
E. Approve Activity Fund Report – April 30, 2018
V. Personnel Items
Accept Resignations-
A. Accept Resignation(s) –
1. Patti Unnerstall, Secretary (Retirement–end of SY18)
2. Kathleen Kelley, Counselor (Retirement-end of SY22)
3. Kevin Moore, Principal (end of SY18)
4. Brian Bidlack, CHS Science (end of SY18)
Employ Educational Support Personnel-
B. Employ Educational Support Personnel -
1. Jennifer Welker, Tuition Preschool Teacher
2. Beth Nissen, Part Time Literacy Paraprofessional
3. Lana Schaffer, Part Time Special Education Paraprofessional
4. Extended School Year Paraprofessionals – Jordin Toenjes, Jan Turley, Karen Proctor
5. Summer Adult Custodians – Dianne Stephens, Mark Linnemann
6. Summer Painters – Dianna Thomas-Scarlet and Sandra Dohrman
7. Summer College Grounds – Cole Foster and Mark Nappier
8. Summer Student Custodian/Grounds – Kyle Steve and Sam Spivey
9. Summer Student Tech – Casey Avise-Rouse
10. Eaglezone Adult Supervisor – Brenda Denison
11. Eaglezone Student Worker – Erin Wittenauer
Employ Certificated Personnel-
C. Employ Certificated Personnel –
1. Laura Oberkfell, Part Time Art Teacher
2. CHS PE/Health/Driver’s Ed – TBD
3. Extended School Year Special Education Teachers – Tiffany Taylor, Tiffany Dill, Chelsea Adair, and Sam Schappaugh
Approve Temporary Disability Leave(s) -
D. Approve Temporary Disability Leave(s) – None
Approve Extra-Curricular Appointments-
E. Approve Extra Curricular Assignments – None
Approve Non- Certified Class Advancements-
F. Approve Non-Certified Class Advancements – None
Declare Vacancy(s)-
G. Declare Vacancy(s) –
1. 10-Month Secretary
2. Part Time Special Education Paraprofessional
3. High School Chemistry Teacher
4. CMS Administrative Position
Motion To Approve Consent Agenda-
Motion to approve consent agenda (Item IV. Minutes and Finance and Item V. Personnel Items), as presented and as, amended, made by Karen Anderson, seconded by John Long.
On a roll call vote:
Anderson-Aye, Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Absent, Roessler-Absent, Simmonds-Aye. The motion carried, 5-Aye, 2-Absent, 0-Nay
VI.Communications - Reports and Presentations
A.Board Committee Reports – None
B.Administrative Reports – The Board reviewed the following administrative reports:
1. Enrollment Report
2. Principals Reports – Included in Board Packet
3. Directors’ – CMT, Food Service, and Special Education
4. Assistant Superintendent’s Report – None
5. Superintendent’s Report –
a. ISBE Special Education Compliance – Meets Requirements. Each year, ISBE completes a special education compliance review for every school district in Illinois. ISBE audits specific Special Education Indicators and designates school districts as “Meets Requirements” or “Corrective Action.” Columbia’s compliance review resulted in the district earning a “Meets Requirements” designation. Dr. Segobiano thanked the special education staff for their efficient and thorough work. This is one example of how ISBE regularly monitors compliance of our special education program each year.
b. Technology/Textbook Purchase. Technology and textbook needs for the district have been finalized and a funding plan is close to completion. Using the lease levy revenue, Columbia National Bank has agreed to a $225,000 lease agreement with the district for the purchase of various technology equipment and a textbook purchase for Grades K-4. For technology, 100 computers will be purchased to replace CMS and PV teacher computers, 7 Chromebook carts (30 Chromebooks in each cart), a network server, and hard drives. For textbooks, the teachers have selected a new reading series at the Grade K4 level. Textbook costs ($100K) and technology costs ($125K) will be paid through using the $0.05 lease levy revenue for FY19. Official approval of the lease will be on the June board agenda.
c. Facility Items. An update on various facility projects:
1. Shop Class – Ventilation System (HLS)/OKAW. Plans are underway to replace the ventilation system in the welding room. A building permit will be needed for this project due to upgrading electrical and exhaust systems. Mark Ritter from WRF Engineering, is preparing plans and requirements for this project which is intended to be accomplished during the summer months. The OKAW Vocational Grant and Health Life Safety Funds will pay for this project. (Estimate: $40K)
2. Culinary Classroom – CFST. The Culinary Arts classroom is getting a facelift. The CFST funds will pay for new cabinets and countertops in the five kitchens. Ms. Vaughn and her students worked on interior design recommendations to include paint, style of cabinet, countertops, and work/prep areas. OKAW funds will pay for the “mobile” items, and the CFST funds will pay for the cabinets and countertops. The students should be returning to school next year with a new look in the food’s classroom. Total cost for this project has not yet been determined but will be under $50K.
3. Track Repairs – CFST. Byrnes and Jones will be resurfacing the track over the summer. This work is much needed, for several areas of the track need attention. Prior track work occurred in 2010. The cost for this project is $89K.
4. CMS HVAC Controls Fund 20. The current HVAC control system at CMS has outlived its life. Integrated Facility Solutions will be upgrading our current system which replaces the old “sage” system to newer technology. This project was included in the 2017-2018 budget ($32K) as a Fund 20 expenditure.
5. ADA Bleachers – CFST. The district is currently acquiring a firm quote for the ADA bleachers. Two companies with state contracts provided proposals, with the site work being subcontracted. Once the cost for excavating and concrete work can be identified, a full project proposal will be provided to the board. It is hopeful that this project can begin after football/soccer season. CFST revenue would pay for this entire project using FY19 CFST revenue.
VII. Items for Action
Motion to Accept Attorney Fee Agreement With Guin Mundorf LLC-
A.Motion was made by John Long and seconded by Karen Anderson to accept the attorney fee agreement with Guin Mundorf LLC, as presented, including a monthly retainer option of $100 per month.
On a roll call vote:
Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Absent, Roessler-Absent, Simmonds-Aye, Anderson-Aye. The motion carried, 5-Aye, 2-Absent, 0-Nay
VIII.Discussion Items
A.Special Education Review Items
The board was presented the results of the 2017-2018 CUSD#4 Special Education Parent Survey.
At the request of Tammy Hines, this item was tabled to the June 21, 2018 meeting.
IX.Board President’s Prerogative
None
X.Closed Session 7:26 p.m.
It was moved by Karen Anderson, seconded by Randy Simmonds to enter Closed Session for:
1. The purposes of employment or dismissal of employees, appointment, compensation, discipline, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
3. School security.
On a roll call vote:
Long-Aye, Middelkamp-Aye, O’Connor-Absent, RoesslerAbsent, Simmonds-Aye, Anderson-Aye, Hines-Aye. The motion carried, 5-Aye, 2-Absent, 0-Nay
Open Meeting Reconvened - 8:23 p.m.-
Vice-President Middelkamp reconvened the meeting to Open Session in the District Board Room at 8:23 p.m.
XI.Action as a Result of Closed Session
Motion to Approve Assignment of CMS Administrator-
Motion was made by Randy Simmonds and seconded by Tammy Hines to approve the assignment of Dr. Courtney Castelli to the position of Columbia Middle School Principal effective July 1, 2018.
On a roll call vote:
Anderson-Aye, Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Absent, Roessler-Absent, Simmonds-Aye. The motion carried, 5-Aye, 2-Absent, 0-Nay
Motion to Approve 2018- 2019 Non-Union Employee Salaries-
Motion was made by Tammy Hines and seconded by John Long to approve the 2018-2019 Non-Union Employee Salaries as presented.
On a roll call vote:
Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Absent, Roessler-Absent, Simmonds-Aye, Anderson-Aye. The motion carried, 5-Aye, 2-Absent, 0-Nay
Motion to Approve 2018- 2019 Administrative Salaries-
Motion was made by John Long and seconded by Randy Simmonds to approve the 2018-2019 administrative salaries as presented.
On a roll call vote:
Long-Aye, Middelkamp-Aye, O’Connor-Absent, RoesslerAbsent, Simmonds-Aye, Anderson-Aye, Hines-Aye. The motion carried, 5-Aye, 2-Absent, 0-Nay
XII.Adjourn - 8:25 p.m.
With no further business to come before the Board, it was moved by John Long, seconded by Randy Simmonds, to adjourn the meeting. Vice-President Middelkamp adjourned the meeting at 8:25 p.m.
https://www.chseagles.com/cms/lib/IL01001406/Centricity/Domain/368/May%2017%20meeting.pdf
Alerts Sign-up