Columbia Community Unit School District No. 4 Board of Education met July 19.
Here is the minutes provided by the Board:
Karen Anderson Tammy Hines
John Long
Scott Middelkamp
Greg O’Connor
Randy Simmonds
Dr. Gina Segobiano, Superintendent
Dr. Beth Horner, Assistant Superintendent
On July 13, 2018, Brad Roessler submitted his resignation as a member and his office of Board President of Columbia CUSD#4 Board of Education. Therefore, Vice-President Scott Middelkamp assumed the position of President of Columbia CUSD#4 Board of Education.
I. Call to Order/ President Middelkamp called the meeting to order at Roll Call 7:00 p.m. in the District Office Board Room.
Visitor(s) Visitor(s) present: Harry Reichert, Dean Reichert, Becky Present Alexander, James Moss.
II. Welcome Visitors/ President Middelkamp welcomed the public.
Public Comments
There were no public comments.
Dr. Segobiano reported on the following current events:
• Dr. Segobiano visited the “Welcome to Fifth Grade” program that was held last week. She said it was excellent and the teachers did a superb job with the program.
• Dr. Segobiano received an email from Elisha Arnold regarding the Spanish Biliteracy Proficiency Test. CHS has participated in this program for the last three years. This year we had 10 students pass the test, last year there were 8, and the first year was 4. 29 Students received commendations.
Congratulations to all Spanish and German language teachers!
• The culinary classroom at CHS is complete and looks fantastic! Students will be coming in to put everything away, and will even have a ribbon cutting when the classroom is complete!
Public Comments Harry Reichert addressed the board. He informed the board that he has been on the Monroe County board for 8 years, on the Monroe County Taxpayers Association for 16 years, and has devoted much of his life to serving the public taxpayers in Monroe County. There are 38 different tax districts in Monroe County, and he is familiar with each one. He commended the members of the Columbia School Board who support Dr. Segobiano, and asked for the entire board’s support of her, 100%. Dr. Segobiano has done an excellent job as Superintendent, and has made very good decisions as such. She is one of the best school superintendents in Monroe County and he was in attendance to ask for everyone’s support. He concluded that he is proud to be a taxpayer in the CUSD4 school district.
III. Correspondence Correspondence was passed around to the board members.
APPROVE CONSENT AGENDA (Items IV. and V.)
IV. Minutes and Finance Motion to approve the following consent agenda items (Item IV. Minutes and Finance and Item V. Personnel
Items), as presented and as amended, by Superintendent Segobiano:
A. Approval of Minutes –
1. Open Session(s)
a. Regular Meeting – June 21, 2018
b. Special Meeting – June 25, 2018
2. Executive Session(s) –
a. Regular Meeting – June 21, 2018 (Release)
B. Approve Bookkeeper’s Financial Position/Treasurer’s Reports
C. Approve Budget Report – June 30, 2018
D. Approve Expenditures – July, 2018
E. Approve Activity Fund Report – June 30, 2018
V. Personnel Items Resignations
Accept A. Accept Resignation(s) –
1. Amy Poole, Health Care Provider (10 Month)
2. Matt Kendall, 7th Grade Boys’ Basketball Coach
Employ Educational Support Personnel B. Employ Educational Support Personnel - None
Employ Certificated Personnel C. Employ Certificated Personnel – 1. Gina Gunn, Special Education Teacher (M.A., Step 7)
Approve Temporary D. Approve Temporary Disability Leave(s) - None
Disability Leave(s)
Approve Extra-Curricular Appointments E. Approve Extra Curricular Assignments – None
Approve Non-Certified Class Advancements F. Approve Non-Certified Class Advancements - None
Declare Vacancy(s) G. Declare Vacancy(s) –
1. Health Care Provider (10 Month)
Motion To Approve Consent Agenda Motion to approve consent agenda (Item IV. Minutes and Finance and Item V. Personnel Items), as presented, made by Randy Simmonds, seconded by Karen Anderson.
On a roll call vote:
Anderson-Aye, Hines-Absent, Long-Aye, Middelkamp-Aye,
O’Connor-Aye, Simmonds-Aye.
The motion carried, 5-Aye, 1-Absent, 0-Nay
VI. Communications - Reports and Presentations A. Board Committee Reports – None
B. Administrative Reports – The Board reviewed the following administrative reports:
1. Enrollment Report
2. Principals Reports – Included in Board Packet
3. Directors’ – CMT, Food Service, and Special Education
4. Assistant Superintendent’s Report –
a. Online Registration. Online student registration is underway with on-site registration being held July 17 and July 24. The online option reduces paperwork, secretarial and staff time, and provides for a secure record that parents can access and update at any time. Dr. Horner stated that online registration was much smoother this year. She will be sending parent surveys later requesting comments and suggestions for next year.
b. Student Handbooks. Student Handbooks were approved at the June 25th Special Board Meeting in which it was discussed that the Student Discipline section will be reformatted for easier use. With the content not being changed, the handbooks now reflect the 44 rule violations in two categories – Student Misconduct (which are minor infractions) and Gross Misconduct (which is Board Policy 7:190.) The updated handbooks can be accessed on the District website.
5. Superintendent’s Report –
a. Track Re-Spray Project. As of July 12, Kelton Davis has not issued the building permit for the track re-spray project. He has indicated that he will not sign the permit until he receives a legal opinion from ISBE on the competitive bidding requirements and TIPS cooperative purchasing program. The window for the re-spray to be completed before school starting has expired.
b. Welding/Ventilation Project. Mark Ritter, WRF engineer, submitted the school district’s 10 Year Health Life Safety Survey for state approval which included the CHS ventilation project. The ROE must approve prior to sending the HLS amendment to ISBE. At this time, the ROE has requested additional documents from WRF Engineering, so the approval process is on hold for now at the ROE level. The school district needs ISBE approval prior to starting the work to allow health life safety funds to pay for the project.
c. 2018-2019 Risk Management Plan. A Risk Management Plan will need to be approved to identify qualifying costs that are tort expenditures. Currently, tort liability expenditures include the district’s liability insurance and workman’s compensation costs. The Risk Management Plan will allow additional expenditures to be claimed under Fund 80 (Tort Fund) to include legal costs for liability and costs for a school resource officer. The proposed Risk Management Plan was included in the board’s packet for the board’s review. Approval will be requested on the August board agenda.
d. Board Policy 4:60 Review. At the June board meeting, Board Policy 4:60 Purchasing and Contracts was discussed under “Discussion Items” which led to discussing the Superintendent’s authority toward managing purchases and contracts. As follow-up, Board Policy 4:60 Exhibit and Administrative Procedures was shared to identify the process followed when approving purchase and contracts. Dr. Segobiano encouraged the board to communicate any changes on these procedures and is willing to clarify board policy to ensure Superintendent/Board expectations are clear.
e. New Faculty Meet and Greet - August 16. New faculty and staff will be invited for a “Meet and Greet” at the beginning of the August board meeting.
f. FOIA Requests. The district received one FOIA request from the Illinois Retired Teachers’ Association requesting contact information for retired teachers.
For complete details visit, https://www.chseagles.com/cms/lib/IL01001406/Centricity/Domain/368/July%2019%20Regular%20Meeting.pdf
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