South West Illinois News

Columbia Community Unit School District No. 4 Board of Education met September 25.

Here is the minutes provided by the board:

I.Call to Order/ Roll Call

President Middelkamp called the regular meeting to order at 7:07 p.m. in the District Office Board Room.

II. Public Comments/ Correspondence

Dr. Segobiano reported on the following current events:

• Homecoming week is coming up. The Homecoming Court has been chosen and the students are gearing up for another fun week of activities, with the week culminating with the football game and dance.

• Dr. Segobiano attended a girls’ soccer game at SEMO recently and brought back the program which had CHS Alum Lauren Kaempfe on the cover. The program was passed around to the Board.

• The FFA was recognized recently at the DuQuoin State Fair.

• Congratulations to Brian Reeves for being named IPA Principal of the Year for the Southwestern Region!

• The National Blue Ribbon School awards ceremony will be held in Washington, D.C. in November. Brad Landgraf, April Becherer, and Karen Dent will be in attendance on behalf of Parkview Elementary School receiving the prestigious award!

III. Presentations

Presentation of 2018 Annual Financial Report and Audit.

Jim Schmersahl, of the accounting firm of Schorb & Schmersahl, presented the results of the District’s Fiscal Year 2018 Financial Audit. The District had another positive year. The audit went completely fine with a clean opinion. Mr. Schmersahl commented that the bookkeeper, Julie Nappier, does an excellent job and appreciates all of her hard work.

Approve Consent Agenda (Items IV. and V.)

IV. Minutes and Finance

Motion to approve the following consent agenda items (Item IV. Minutes and Finance and Item V. Personnel Items), as presented, by Superintendent Segobiano:

A. Approval of Minutes –

1. Open Session(s)

a. Special Meeting – August 9, 2018

b. Regular Meeting – August 16, 2018

2. Executive Session(s) –

a. Special Meeting – August 9, 2018 (Release)

b. Regular Meeting – August 16, 2018 (Release)

3. Approve Continuation of Held Minutes

4. Approve Destruction of Executive Session Tapes (18 months prior to date or March 25, 2017)

B. Approve Bookkeeper’s Financial Position/Treasurer’s Reports

C. Approve Budget Report – August 31, 2018

D. Approve Expenditures – September, 2018

E. Activity Fund Balance Report – August 31, 2018

V. Personnel Items

Accept Resignations

A. Accept Resignation(s) –

1. Cynthia Strathmann, Bus Monitor (eff. 9/14/18)

2. Linda Malone, Teacher (Retirement Notice for EOY 2022)

3. Bob Pellman, Custodian (eff. 11/26/18)

4. Cindy Bostick, CHS Cafeteria (eff. 8/22/18)

Employ Educational Support Personnel

B. Employ Educational Support Personnel –

1. Tina Zygmund, Bus Monitor

Employ Certificated Personnel

C. Employ Certificated Personnel – None

Approve Temporary Disability Leave(s)

D. Approve Temporary Disability Leave(s) - None

Approve Extra-Curricular Appointments

E. Approve Extra Curricular Assignments –

1. Brooks Demijan, CMS 7th Gr. Basketball Coach

2. Brad Rippelmeyer, Drake Augustine, Colin Wehrenberg, and Chris Missey – CMS 8th Grade Boys’ Basketball Volunteer Coaches

3. Travis Amsden, Adam Jackson, and Tyler Dillon – JV Assistant Football Co-Coaches

4. Lynsey Wehrenberg, CMS 8th Grade Volleyball Coach

5. Becky Alexander/Andrew Thompson, CMS Student Council Co-Advisors

6. Kyle Stumpf, Girls’ Freshman Basketball Coach

Approve Non- Certified Class Advancements

F. Approve Non-Certified Class Advancements –

1. Joe Truttmann, Bus Driver (Class I to Class II eff. 9/6/18)

Declare Vacancy(s)

G. Declare Vacancy(s) –

1. Full Time Custodian

2. Cafeteria Worker

3. Special Education Aide

Motion To Approve Consent Agenda

Motion to approve consent agenda (Item IV. Minutes and Finance and Item V. Personnel Items), as presented, made by Karen Anderson, seconded by Greg O’Connor.

On a roll call vote:

Anderson-Aye, Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Aye, Schrader-Aye, Simmonds-Absent. The motion carried, 6-Aye, 1-Absent, 0-Nay

VI. Communications Reports and Presentations –

A. Board Committee Reports – None

B. Administrative Reports – The Board reviewed the following administrative reports:

1. Enrollment Report

2. Principals Reports – Included in Board Packet

Mr. Brian Reeves, Columbia High School Principal, was in attendance and reported on the following:

• Homecoming is in two weeks. The Court has been chosen, and it will be a full week of activities.

• Sports Senior Nights will be held soon. Golf and Cross Country will be ending soon, while soccer, volleyball and football continue.

• Dr. Segobiano congratulated Mr. Reeves and his secretary, Dana Mehrmann, for the incredible job they’ve done with the new CHS newsletter format. It looks like a professional designed it!

3. Directors’ – CMT, Food Service, and Special Education

4. Assistant Superintendent’s Report –

a. School Improvement Day. Dr. Horner reported that the half day School Improvement Day on September 21st is devoted to Adverse Childhood Experiences that align with each school’s wellness/mental health School Improvement Goal as well as a strong connection to school safety. The principals will present information on the ACES’s study and how trauma impacts learning and the classroom environment. Teachers will reflect and are charged with building relationships with identified students that will prove to influence a student’s life.

b. History Course Proposal. Mr. Gagen has proposed a new history course at high school entitled “Social/Political Study of American Music.” He wrote the curriculum and would be an elective course.

5. Superintendent’s Report –

a. FOIA Requests. The district responded to two FOIA requests: 1) Smartprocure requesting vendor information; and 2) Football Participants/Free and Reduced Lunch Information to Josh Fine from HBO.

b. Facility/Maintenance/Grounds. Dr. Horner has taken charge of overseeing the maintenance and grounds crew as well as district items for custodians. She works closely with Ray Frame for maintenance needs, prioritizes work orders, and coordinates sub custodians/weekend building checks. The building principals oversee building custodians. The 2018-2019 budget does include anticipated new position needs of Facility/Maintenance Manager and an additional grounds position.

c. ESSA/EBF Information. The Every Student Succeed’s Act (ESSA) and Evidence Based Funding Model (EBF) are in full swing. This year, each school will be given a “Summative Designation” on the School Report Card that utilizes a variety of measures and indicators. This “designation” replaces the NCLB “Adequate Yearly Progress.” As far as EBF, this is the second year schools are funded through the new model. Each district received the same about of funding as 2017- 2018 school year which includes the additional Tier funding of $50,000.

d. 5 Year Master Facility Plan. CTS updated the 5 Year Facility Master Plan that identifies the two larger upcoming projects of roof replacements at PV, EV, and CHS as well as the HVAC replacement project at CHS. Though this work is not slated for this year, communicating the need and timeline for these projects are necessary due to the need to issue HLS bonds that will align with our current debt schedule. A new energy cost savings initiate has been endorsed by the state. Illinois is offering 30% rebates for the cost of installing solar energy panels that would align with roof replacement. CTS can provide specific cost savings for the solar energy incentive for each building if the Board requests it.

VII. Items for Action

Motion to Accept FY 2018 District Audit And Annual Financial Report

A.Motion was made by Greg O’Connor and seconded by Tammy Hines to accept the FY 2018 District Audit and Annual Financial Report, as presented.

On a roll call vote:

Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Aye, Schrader-Aye, Simmonds-Absent, Anderson-Aye. The motion carried, 6-Aye, 1-Absent, 0-Nay

Motion to Approve the 2018-2019 School Budget

B. Motion was made by Tammy Hines and seconded by John Long to approve the 2018-2019 School Budget.

On a roll call vote:

Long-Aye, Middelkamp-Aye, O’Connor-Aye, Schrader-Aye, Simmonds-Absent, Anderson-Aye, Hines-Aye. The motion carried, 6-Aye, 1-Absent, 0-Nay

Motion to Approve the 2018-2019 Administration And Non-Union Employee Salaries

C. Motion was made by Karen Anderson and seconded by John Long to approve the 2018-2019 Administration and Non-Union Employee Compensation as presented.

On a roll call vote:

Middelkamp-Aye, O’Connor-Aye, Schrader-Aye, Simmonds- Absent; Anderson-Aye, Hines-Aye, Long-Aye. The motion carried, 6-Aye, 1-Absent, 0-Nay

Motion to Approve the Purchase of an 83-Passenger Bus From Central States Bus Sales

D. Motion was made by Karen Anderson and seconded by John Long to approve the purchase of an 83 Passenger Bus at a cost of $88,103 from Central States Bus Sales Inc.

On a roll call vote:

O’Connor-Aye, Schrader-Aye, Simmonds-Absent, Anderson-Aye, Hines-Aye, Long-Aye, Middelkamp-Aye. The motion carried, 6-Aye, 1-Absent, 0-Nay

Motion to Approve the 2nd Reading and Adoption of Board Policy 4:60: Purchasing And Contracts

E. Motion was made by Greg O’Connor and seconded by Ted Schrader to approve the 2nd Reading and Adoption of Board Policy 4:60: Purchasing and Contracts, as presented.

On a roll call vote:

Schrader-Aye, Simmonds-Absent, Anderson-Aye, Hines-Nay, Long-Aye, Middelkamp-Aye, O’Connor-Aye. The motion carried, 5-Aye, 1-Absent, 1-Nay

Motion to Approve the 1st Reading of Board Policies

F. Motion was made by John Long and seconded by Tammy Hines to approve the 1st Reading of the following Board Policies: 6:180 Extended Instructional Programs; 6:210 Instructional Materials; and 8:70 Accommodating Individuals with Disabilities.

Upon a voice vote, Motion Carried 6-Aye, 1-Absent, 0-Nay

Motion to Approve the Resolution Authorizing a 75% Property Tax Abatement To Columbia Land Management

G. Motion was made by Karen Anderson and seconded by Ted Schrader to approve the Resolution by the Governing Board of Columbia Community Unit School District No. 4 Authorizing a 75% Property Tax Abatement on Parcel Identification Number #04-08-400-020-00 as an Incentive to Development to Columbia Land Management, LLC, for a Total Abatement of $1,000,000 or Ten Years, Whichever Occurs First, Outlined on the Letter of Intent Signed October 16, 2014.

On a roll call vote:

Simmonds-Absent, Anderson-Aye, Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Aye, Schrader-Aye.

The motion carried, 6-Aye, 1-Absent, 0-Nay

Motion to Approve the Revised Byrnes & Jones Contract For Track Re-Spray

H. Motion was made by Greg O’Connor and seconded by John Long to approve the revised Byrnes & Jones Contract for Track Re-Spray at a cost of $93,080 that reflects a $3,500 increase for spray upgrades.

On a roll call vote:

Hines-Aye, Long-Aye, Middelkamp-Aye, O’Connor-Aye, Schrader-Aye, Simmonds-Absent, Anderson-Aye. The motion carried, 6-Aye, 1-Absent, 0-Nay

VIII. Discussion Items

A. Facility Project Updates – Track Re-Spray; CHS Ventilation Project; CHS Door Hardware Replacement; Bleacher Project

The ISBE notified Dr. Segobiano that the requirements for the Application for Building Permit does not involve the district’s procurement of contracts. ISBE informed Dr. Segobiano that Kelton Davis was directed to sign the pending Building Permits for the Track Re-Spray and Ventilation Project if requirements were met. The resolution to this matter per ISBE: Kelton Davis (or ISBE) has no jurisdiction over procurement of contracts.

1. Track Re-Spray – Byrne & Jones will complete the project after school hours so that field use will not be disrupted. An additional cost of $3500 will be required for a spray upgrade that dries faster so that our students and athletes can use the field. Dr. Segobiano thanked Beth Horner and Chief Paul for working with the City to obtain an evening work permit.

2. Ventilation Project – With the news from ISBE, Kelton Davis should be signing the building permit and the HLS amendment that was originally submitted on June 20th, then re-submitted on August 29. Then, ISBE will review and approve. Currently, ISBE is 4 weeks out for approving amendments. The project will be scheduled upon ISBE’s approval with completion forecasted prior to January 5th. If the building permit is not signed soon, the project will not be finished in time for second semester welding classes to be held. Mr. Reeves commented that this would be a huge disappointment to students planning on taking the classes, and schedules would have to be modified.

3. Use of Facility Sales Tax – The facility sales tax document has been updated to reflect past and current projects. The facility sales tax revenue has allowed the school district to accomplish so many needed projects!

4. CHS Door Hardware Replacement Project – Once Kelton Davis approves the HLS amendment and Building Permit, ISBE will review and approve. Once ISBE approves the utilize the HLS funds, the project will be scheduled.

5. Bleacher Project – Quadrant Design is completing preliminary work for the project. Next, Millennia Engineering will complete a topographical survey.

Mike Schneider from Quadrant Design was in attendance and spoke to the Board regarding the CHS Door Hardware Replacement Project and the Bleacher Project.

CHS Door Hardware Replacement Project. Bids were opened on September 20th and notification has been given to the successful bidder. The hardware will take eight weeks to be delivered. Since we are still waiting on Kelton Davis to sign the building permit, and it will then go to the ISBE for approval, we are in a time constraint. In order to have this project completed during the Christmas break, Mr. Schneider asked permission to pre-order the hardware.

Bleacher Project. The existing bleachers seat approximately 450-460 people. With the new project, it will seat approximately 1100 people and be ADA compliant. Mr. Schneider will have bid results at the next regular board of education meeting.

B. Agriscience Association Extension of Lease/Reduction of Rent Request

Roger Schafer is requesting an extension of the land lease to 2025 as well as consideration for a rent reduction at $150/acre. The original lease amount is $13,000 per year. The Agriscience Association is requesting an annual rent of $11,000. With 100% of the proceeds going toward our FFA Program, this reduction will allow room for poor weather/ crop production as well as the need to now purchase seed that was previously donated. Dr. Segobiano requested this item be added to the October Agenda for a vote.

C. New Positions – Technology Director and Network/ Desktop Support

Trent Mehaffey has served as the sole network technician for the past three years. With the experience and proven work history obtained at CUSD4 along with having a bachelor’s degree, Dr. Segobiano recommended naming Trent as Columbia’s Technology Director. A job description was included in the board packet. In addition, with the increasing number of devices and tech requirements, Dr. Segobiano also recommended a computer technician be employed second semester. Currently, a tech intern is completing his degree and working with Trent, so district needs are adequately being addressed at this time. Dr. Segobiano thanked Trent and the tech department for doing a great job in keeping the district technology up to date and running smoothly.

IX. Board President’s Prerogative

President Middelkamp commented on his disappointment and frustration with the Regional Office of Education’s lack of responsiveness to submitted building permits and HLS amendments.

Congratulations to Karen Anderson for reaching the status of Master Board Member through the IASB. She will be recognized at the October 2nd meeting of the Southwestern Division on October 2nd in Collinsville.

X. Adjourn -8:35 p.m.

With no further business to come before the Board, it was moved by Tammy Hines, seconded by John Long, to adjourn the meeting. President Middelkamp adjourned the meeting at 8:35 p.m.

https://www.chseagles.com/cms/lib/IL01001406/Centricity/Domain/368/Sept%2025%20mtg.pdf