City of Red Bud City Council met Nov. 5.
Here is the minutes provided by the council:
Members Present: Mayor Tim Lowry, Clem Esker, Curt Guebert, Mike Reed, Bill Hanebutt, Glenn Linnertz, David Friess, Kyle Donjon, Susan Harbaugh
Members Absent:
Others Present: City Attorney Paul Ray, City Superintendent Josh Eckart, Code Administrator Jeff Mueller, Admin. Assist. Pam Poetker, City Clerk Joanne Cowell
Others Absent: Police Chief John Brittingham
I. Call to Order at 7:00 P.M. by Mayor Lowry
II. Pledge of Allegiance
III. Roll Call by City Clerk Joanne Cowell
IV. Approval of Financial Statements
Motion made by Council Member Harbaugh, seconded by Council Member Reed to approve the Financial Statements as presented and file for audit. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye. Motion carried.
V. Line Item Transfers
There were none.
VI. Approval of Estimated and Listed Bills
Motion made by Council Member Harbaugh, seconded by Council Member Hanebutt, to approve the estimated and listed bills. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.
VII. Consideration of any Additional Bills
There were none.
VIII. Correspondence and Public Guest Comments
Marilyn Langrehr, Site Coordinator of the Senior Center explained their meals program and asked for help with finding a more suitable location for the senior’s use and for the city to consider financial assistance, to go directly to the Red Bud site.
IX. Consent Agenda—Items Originated at Committee Level
Please note: Items with ** were removed from the consent agenda. Consent Agenda – Items Originated at Committee Level as Indicated in ( )
A. City Council Meeting Minutes – October 1 & 15, 2018
Approval of minutes from October 1 & 15, 2018 city council meetings
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
B. Transfer of $46,000 from Parks Capital Plan to Parks Cash Account (Finance)
Approval of authorization to move $46,000 from the parks capital plan account to the parks cash account for the tennis courts project
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
C. FY’18 Audit Results (Finance)
Approval of authorization to accept the FY’18 Audit Report ending April 30, 2018 as submitted by Fick, Eggemeyer and Williamson, CPA
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
D. Capitalization Thresholds (Finance)
Approval of authorization to increase the capitalization threshold of vehicle and equipment to $10,000 and buildings, infrastructure and outlay to $50,000, as recommended by the auditors
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
E. Stop Sign Installation at White Oak and Taylor Streets – Ordinance No. 1412 (Public Health and Safety)
Approval of authorization of Ordinance No. 1412, “An Ordinance Amending Chapter 24 Of The Revised Code Of Ordinances Of The City Of Red Bud, Illinois
Pertaining To Stop Signs” making the intersection of White Oak and Taylor Streets a 4-way stop
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
F. T-Shirt Purchase for resale Purposes (Public Health and Safety)
Approval of authorization to allow the police department to proceed with the purchase of t-shirts for resale from donated funds, NTE $450, and to create a line item to track the donation/sales
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
G. City Lagoon Survey Proposal from Bio Solutions, LLC (Public Works)
Approval of authorization to contract with Bio Solutions, LLC to do the lagoon survey, NTE $1,800
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
H. Training Request – K Langrehr, S Mertz (Public Works)
Approval of authorization to send Kenny Langrehr and Steve Mertz to training entitled “IMUA/Ameren Hands On” in Pawnee, IL on November 6-7, 2018; registration fee is $175/each; transportation is required (per Eckart, the training will be rescheduled sometime in the spring)
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
I. APPA Legislative Rally – February 25-27, 2019 in Washington DC (Public Works)
Approval of authorization to send Mayor Lowry and Josh Eckart to training entitled “APPA Legislative Rally” in Washington, DC on February 25-27, 2019 with cost to be reimbursed by IMEA/IMUA
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
J. West Gas Line Project (Public Works)
Authorization of approval to finish the west gas line project, NTE $7,000
Motion made by Council Member Reed, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through J, with a change of date to item H. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
X. Reports of Standing Committee, Departments, Other Committees, Boards & Commissions A. Finance Committee - Meeting October 15, 2018
1. Maturing CDs None
2. Transfer of Surplus Funds: Streets-$230,000; Police-$40,000; Fire Department-$75,000
Motion made by Council Member Harbaugh, seconded by Council Member Hanebutt, to approve the transfer of surplus funds from FY’18 in the amounts as illustrated in the packet (Streets-$230,000; Police-$40,000; Fire Department-$75,000.) The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, pass; Guebert, aye; Reed, aye. Motion carried, with one pass.
3. Health Insurance Request to Quote
Poetker reported that all of the information requested, has been provided to Karen at Cowell Insurance for them to be able to quote the health insurance for the city employees.
4. Renewal of ICRMT Insurance Policy for December 1, 2018-2019
Motion made by Council Member Harbaugh, seconded by Council Member Reed, to approve authorization for renewal of the ICRMT insurance policy for December 1, 2018- 2019. The vote was as follows: Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye. Motion carried.
5. Authorization to Advertise Finance Clerk Position
Motion made by Council Member Harbaugh, seconded by Council Member Hanebutt, to approve authorization for Pam Poetker to advertise for the finance clerk position, should it become open. The vote was as follows: Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.
B. Personnel Committee - Meeting October 15, 2018
Nothing to report
C. Public Health & Safety Committee - Meeting October 15, 2018
Council Member Donjon gave an update that the fire department had totally funded $182,000 to upgrade some equipment.
D. Public Works Committee - Meeting October 15, 2018
1. Training Request – Rick Timmons
Motion made by Council Member Linnertz, seconded by Council Member Friess, to authorize approval to send Rick Timmons to training entitled “IRWA Refresher” on November 28, 2018 in Sparta, IL; transportation is required. The vote was as follows: Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye. Motion carried.
2. CenterPoint Energy 2018-19 Gas Sales Exhibits
Motion made by Council Member Linnertz, seconded by Council Member Harbaugh, to authorize approval to accept the 2018-19 Gas Sales Exhibit from CenterPoint Energy and attach all the proper signatures. The vote was as follows: Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye. Motion carried.
E. Code Enforcement Committee - Meeting October 15, 2018
Nothing to report
F. Cultural Committee - Meeting October 15, 2018
1. Trolley for Small Business Saturday
Motion made by Council Member Reed, seconded by Council Member Hanebutt, to authorize approval of the request from the Chamber’s Small Business Saturday to pay for the trolley, NTE $1,200, using the funds from the Hotel/Motel Tourism Tax. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye. Motion carried.
2. Request from National Honor Society- Sell Krispy Kreme Donuts at 4-Way – December 1, 2018
Motion made by Council Member Reed, seconded by Council Member Linnertz, to authorize approval of the request from RBHS National Honor Society to sell Krispy Kreme Donuts at the 4-way on December 1, 2018. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.
3. Request from Red Bud Lions Club to Collect at 4-Way - November 10, 2018, 8:00 A.M.- 12:00 P.M.
Motion made by Council Member Reed, seconded by Council Member Linnertz, to authorize approval of the requests from the RB Lions Club to collect at the 4-way for their candy day, on November 17, 2018 (date change) 8:00 A.M. – 12:00 P.M. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.
G. Executive Session Minutes Review Committee – No Meeting
Nothing to report
H. Planning and Public Policy Committee – Meeting Held With PC
Nothing to report
I. Planning Commission - Meeting October 11, 2018
Nothing to report
J. Economic Development Commission – No Meeting
1. Enterprise Zone Agreement and Ordinance No. 1413
Motion made by Council Member Esker seconded by Council Member Guebert, to authorize approval of the “Intergovernmental Agreement Between The City of Red Bud, The City of Chester, The City of Sparta, The Village of Evansville, The City of Columbia, The City of Waterloo, The Village of Valmeyer, The County of Randolph and The County of Monroe.” The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye. Motion carried.
(Clerk Note: Council Member Friess excused himself from the meeting)
Motion made by Council Member Harbaugh seconded by Council Member Guebert, to authorize approval of Ordinance No. 1413, “An Ordinance Establishing An Enterprise Zone Within The City Of Red Bud” The vote was as follows: Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.
K. Parks & Recreation Committee – Meeting October 24, 2018
Nothing to report
XI. Old Business
None
XII. New Business
A. Review of November Calendar
B. Other Comments
Council Member Harbaugh thanked North County News and the County Journal for their coverage of Red Bud, but especially an article that the County Journal ran about how busy Red Bud is.
C. Adjournment
Motion made at 7:35 P.M. by Council Member Linnertz, seconded by Council Member Hanebutt, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.
http://www.cityofredbud.org/uploads/3/8/4/1/38410823/reg._meeting_november_5_2018.pdf
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