South West Illinois News

City of Red Bud Finance Committee met Nov. 19.

Here is the minutes provided by the committee:

Committee Members Present: Susan Harbaugh, Mike Reed, Clem Esker

Committee Members Absent: Bill Hanebutt, David Friess

Council Members Present: Curt Guebert, Glenn Linnertz, Kyle Donjon

Council Members Absent:

Others Present: Attorney Paul Ray, City Superintendent Josh Eckart, Police Chief John Brittingham, Admin. Assist. Pam Poetker, City Clerk Joanne Cowell

Others Absent: Mayor Tim Lowry, Code Administrator Jeff Mueller

Pledge of Allegiance

Committee Chairman Harbaugh called the meeting to order at 7:00 P.M.

Old Business

I. Code of Ordinances Rewriting and Restructuring Process Update

Attorney Ray has spent $16,824.50 on the code of ordinances to date and hopes to finish it up by the end of the year or early January.

II. Hess/Stines Litigation

The next court date will be on December 14th, in Randolph County, for a summary hearing. The judge will decide if there is a liability and if it will go to trial. A jury would decide the damages.

III. Enterprise Zone Update

A public hearing was held October 25th, the approved papers will be submitted by the end of the year. If the application is granted, the program would be effective January, 2020.

IV. Health Insurance Renewal

Poetker said that Cowell Insurance has been given all the requested paper work for an insurance quote. Bill Schmaltz needs to be given an opportunity to quote. Poetker will keep everyone updated. The health insurance renewal date is January 1, 2019.

V. DCEO Revolving Loan Fund Program Closeout

Poetker stated that current DCEO staff have pretty much said that the electric/lightning strike urgent needs project would meet the requirements for this program, but because of the political changes in Springfield, all of this could change, if the staff changes. It may be necessary to get the four active loan recipients to pay their loans off early and the city may need to offer an incentive to accomplish this. Time is of the essence. The city will receive a credit of $126,000, if the city either assumes the outstanding loans or the recipients pay them off early. If this is not accomplished by 12/31/18, DCEO will assume the loans.

Recommendation made by Committee Member Esker, seconded by Committee Chairman Harbaugh, to authorize approval for Poetker to approach the outstanding loan recipients, come up with a plan to close out this program and present the plan to the council. Carried

New Business

I. Approval of Prior Month’s Meeting Minutes – October 15, 2018

Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Esker, to approve the minutes from the October 15, 2018 meeting. Carried

II. Maturing CDs and CD Bid Results

None

III. Contract with Kevin Hutchinson

Illinois Brokers Service Contract 12/15/18-19, NTE $4,500

Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Reed, to accept the CJ Thomas Company Illinois Brokers Service Contract, for the Mayor’s execution. Carried

IV. Illinois Public Risk Fund – Workers’ Comp. Policy Renewal

Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Reed, to approve the 1/1/19-20 Workers’ Compensation policy from Illinois Public Risk Fund and make payment at the estimated cost of $60,410. Carried

V. Boiler Machinery – Policy Renewal and Authorization of Payment

Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Esker, to execute the policy renewal for the Boiler & Machinery policy from Cincinnati Insurance Co. for 12/1/18-19 and authorize payment in the amount of $12,600 to CJ Thomas Company. Carried

VI. Swimming Pool

A. YMCA Invoice

Poetker shared that the YMCA pool management invoice had tripled to $25,000. It will be on the December listed bills. Poetker suggested that communication with the Y needs to happen to better control expenses, especially the wages and to develop a plan for more income. Poetker will meet with the Y to communicate the expectations.

B. Splash Pad

Kyle Donjon stated that the park committee is wanting to actively pursue a plan for a splash pad in the open area of the park.

C. Pool Management

Leave on agenda

VII. Microsoft Hosted Exchange Tenant for Email

Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member

Esker, to execute the quote from CompuType IT Solutions, in the amount of $2,690, to update the Microsoft Hosted Exchange tenant for city emails. Carried

VIII. Tax Levy Ordinance

The tax levy ordinance is finished, with a 5% increase requested and being reviewed by Attorney Ray. It will be on the agenda at the December council meeting.

IX. Senior Center

Harbaugh is continuing to be in contact with Marilyn Langrehr for the senior center. Poetker gave a brief history of the funding of the senior center.

X. Resignation - Dustin Ziebold

Dustin Ziebold’s last day will be November 26/27. Julie Fleming is filling in until someone new is hired.

Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Reed, to accept Dustin Ziebold’s resignation. Carried

XI. Public Comments/Anything for the Good of the City (Discussion Only)

None

Meeting was adjourned at 7:45 P.M.

http://www.cityofredbud.org/uploads/3/8/4/1/38410823/fin._november_19_2018.pdf