Monroe County Board of County Commissioners met March 18.
Here is the minutes provided by the board:
The meeting of the Board of County Commissioners of Monroe County, Illinois was called to order at 8:15 a.m. Chairman Robert Elmore, Commissioner Vicki Koerber and Commissioner Ron Schultheis were present.
Others present included County Clerk Jonathan McLean, Sheila Wetzler, along with Press Corps representatives Alan Dooley of the Waterloo Republic Times and Joe Leicht of the Monroe County Independent. Also, present was Pat Kelly, Jim Crowe and Duane Langhorst.
The meeting opened with the Pledge of Allegiance.
Roll call was taken by County Clerk Jonathan McLean. There being a quorum present, the meeting was called to order by Chairman Elmore.
Chairman Elmore asked for public comment. Pat Kelly said that he has concerns that the County paid too much money for the energy savings project.
State’s Attorney Chris Hitzemann entered the Board room at 8:19 a.m.
Arron Metzger, the County Highway Engineer, came before the Board.
First Mr. Metzger introduced his new assistant county engineer Casey Carnahan.
Next, Mr. Metzger presented the Board with the asphalt materials letting award used for the County’s 2019 MFT Maintenance Program. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-33.
Next, Mr. Metzger presented the Board with the asphalt materials letting award used by various road districts in Monroe County in their 2019 MFT Maintenance Program. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-34.
Next, Mr. Metzger presented the Board with the 2019 MFT Maintenance Asphalt Materials Deliver and Install contract award. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-35.
Last, Mr. Metzger presented the Board with a resolution to purchase a used 2007 Bucket Truck from Monroe County Electric Co-Op. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-36.
The Board was presented with a list of Accounts Payable for approval.
The following Accounts Payable having been approved for payment, Commissioner Schultheis moved that the same be allowed and that vouchers be issued against their respective funds of the County Treasurer for payment. Second by Commissioner Koerber. All voting Aye. None Nay. None Absent. Motion carried.
ACCOUNTS PAYABLE MARCH 18, 2019 SORTED BY FUND
GENERAL FUND
ADP, LLC 2,789.80
Americom Imaging Systems, Inc 343.03
Americom 7,407.45
Axon Enterprise Inc. 710.00
Blackbaud 281.25
Bob Barker Company Inc 1,191.70
Butler Supply 220.23
Channing Bete Company, Inc 611.85
Coast to Coast Eq & Supplies, Inc 633.30
Codefinity 270.00
Comlabs Government Systems, Inc 684.00
Counties of IL Risk Mgmt Agency 4,397.00
CPR Plus 133.00
Culligan-Schaefer Water Centers 232.13
Dobbs Tire & Auto Centers 3,001.83
Ebers Electrical & Locksmithing, Inc 114.00
Gateway FS 93.00
Gillan Graphics 102.99
Goodin Associates LTD 1,725.00
GreatAmerica Financial Services 152.49
Guebert’s Custom Repair LLC 400.00
Harrisonville Telephone Company 1,000.06
IL Dept of Innovation & Technology 44.27
International Code Council Inc 135.00
International Assoc Electrical Inspectors 120.00
Jarrell Mechanical Contractors 4,783.00
Kone Inc 694.04
Leon Uniform Company Inc 601.91
Monroe County Electric Co-Operative, Inc 437.50
Monroe County Independent 107.50
Motorola Solutions 1,437.00
Neal Rohlfing 344.42
Oak Hill 19,876.00
O’Reilly Auto Parts 16.11
Petri Insurance Agency, Inc 90.00
Prairie Farms Dairy, Inc 360.00
Quality Collision, Inc 285.75
Quill Corporation 382.87
Rejis Commission 466.24
Reliable Sanitation Service Inc 243.70
Republic-Times LLC 15,769.02
Secretary of State 10.00
Sirchie Fingerprint Laboratories 112.56
Stanley Convergent Security Solutions 1,247.00
Sure Shine Auto Wash 16.02
Tech Electronics 1,479.00
Thomson Reuters-West Publishing Corp 955.71
Toshiba Financial Services 125.44
Toshiba Financial Services 289.00
Total Eclipse 90.00
Traughber & Morris Ltd 833.34
U.S. Bank Equipment Finance 109.00
Warner Communications Corp 4,561.00
Waterloo Lumber Company Inc 195.43
Watson’s Office City 174.10
Wayne’s One Stop 173.81
Weir Chev-Olds-Buick-Pontiac-GMC 41.17
Wex 4,535.15
Wightman Pharmacy 1,272.78
HIGHWAY FUND
Al’s Automotive Supply, Inc 231.20
Ameren Illinois 45.13
Carlson Software 2,821.67
Coast to Coast Eq & Supplies, Inc 473.59
Contech Engineered Solutions, LLC 11,262.32
Datatronics Inc 188.00
Dave Schmidt Truck Service 266.48
DE Signs 400.00
Dean Doerr 86.50
Energy Petroleum Co. 4,733.82
Gateway Occupational Health 188.55
Illinois Assoc of County Engineers 100.00
Interstate Billing Service, Inc 191.46
Metal Culverts Inc 1,382.00
Mid-South Steel Products, Inc 1,594.57
Monroe County Electric Co-Operative, Inc 19,179.66
O’Reilly Auto Parts 263.73
Reliable Sanitation Service Inc 52.10
Secretary of State 103.00
Secure One Self 180.00
Sidebarr Technologies 2,906.88
Warning Lites of Southern Illinois 215.00
Waterloo Lumber Company Inc 60.45
Watson’s Office City 74.49
RECORDER’S DOCUMENT STORAGE FUND
Fidlar Technologies Inc 1,149.34
CIRCUIT CLERK OPERATIONS FUND
Monroe County Circuit Clerk 83.00
AMBULANCE SERVICE FUND
Airgas USA, LLC 489.52
Andres Medical Billing, Ltd. 2,910.21
Athletico Physical Therapy 175.00
Mertz Motor Co, Inc 519.57
Monroe County Highway Department 30.00
Nabers Shop 185.00
HEALTH TAX FUND
Culligan-Schaefer Water Centers 45.00
Michelle Wottowa 270.00
Sanofi Pasteur Inc. 2,201.21
Minutes from the March 4, 2019 Regular Board Meeting were presented for approval. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. There was no further discussion. All voting Aye. None Nay. None Absent. Motion carried.
Minutes from the February 8, February 12, February 13, February 15, and February 19 closed Board meetings were presented for approval. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. There was no further discussion. All voting Aye. None Nay. None Absent. Motion carried.
Minutes from the February 21, 2019 special board meeting were presented for approval. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. There was no further discussion. All voting Aye. None Nay. None Absent. Motion carried.
Rachel Giffhorn and Kim Keckritz came before the Board. Mrs. Giffhorn presented the Board with the Monthly Oak Hill Nursing Care Center Report. There was also discussion about health screenings.
Carla Heise came before the Board.
First, Mrs. Heise informed the Board that she has hired one new full-time employee and three part-time employees.
Next, Mrs. Heise said that she is going to hold off on buying a new ambulance this year. They are looking into buying a smaller transit van. Instead of purchasing a new ambulance, Mrs. Heise would like to purchase a new monitor system at a cost of $30,000 to $35,000 and a new power lift stretcher at a cost of $40,000. No Board action was taken.
Next, there was discussion about IT computer support for EMS. Mrs. Heise said that she has been receiving bids but would like to know if the Board would like her to go under the County’s contract with Americom.
Last, Mrs. Heise advised the Board that she was looking at updating the cell phone policy.
Jessica Schlimme, Director of Monroe Randolph Transit District, came before the Board to provide an update on the transit district. Mrs. Schlimme explained how the line of credit works with State Bank of Waterloo. A financial statement provided to the Board showed $119,042.90 cash on hand at State Bank of Waterloo, $74,263 cash on hand at Sparta Banking Center, zero- dollar balance on the line of credit and $51,170.61 balance on a note payable. Mrs. Schlimme said that Medicaid payments are taking around six to nine months to be paid. There are $7,933.18 in pending Medicaid payments to the district.
Kim Elizalde with Western Egyptian came before the Board to provide an update on their program. They serve 18 people in person and around 25-42 people with home delivery in Waterloo. They deliver around 30 meals to Columbia. The group also promotes a winterization program and low-income home energy assistance program.
Chairman Elmore introduced a resolution to appoint Michael Fausz to the Maeystown Fire Protection District, replacing Morris Brandt who has resigned, to commence on November 19, 2018 and expire on April 30, 2019 or until a successor is appointed and has qualified. A motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-37.
Chairman Elmore introduced a resolution to appoint Randy Rusteberg to the Maeystown Fire Protection District, replacing Dave Gunn who has resigned, to commence on March 18, 2019 and expire on April 30, 2019 or until a successor is appointed and has qualified. A motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-38.
Chairman Elmore introduced a resolution to appoint Brian Coats to the Monroe County Regional Planning Commission to commence on March 18, 2019 and expire on March 17, 2022 or until a successor is appointed and has qualified. A motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-39.
Chairman Elmore introduced a resolution to appoint Julie Marth-Zeiger to the Monroe County Regional Planning Commission to commence on March 18, 2019 and expire on March 17, 2022 or until a successor is appointed and has qualified. A motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-40.
Chairman Elmore announced there will be a planning commission meeting on April 4, 2019 at 7:30 pm to discuss the windmill farm.
Miles Cemetery Trustees (ALL NAMES) came before the Board to discuss the creation of the Eagle Cliff Miles Cemetery Endowment Fund. A generous contribution was made by the Estate of Marilyn Fisher to fund the endowment.
The trustees also informed that the Board that they are working with a neighboring property to quit claim additional ground and they need to conduct a control burn of prairie grass. Commissioner Koerber approved a resolution to approve the control burn. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution was recorded as #19-41.
Brian Hooten came before the Board to discuss renovations to the Annex Building.
Three bids were received for new flooring at the Annex Building, Extension office only. McCullough’s Flooring bid $9,105.39 plus $70/hour for unforeseen prep, Neff flooring bid $10,107, and Neal & Sons bid $11,282.70. The Board was concerned about the $70/hour additional cost for unforeseen prep on the McCullough’s Flooring bid. Commissioner Koerber made a motion to approve the bid from Neff Flooring. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
Mr. Hooten discussed the roof repairs needed for the Annex Building. Commissioner Koerber made a motion to go out to bid for a new roof on the Annex Building. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
Mr. Hooten advised the Board that he has not had a chance to look in to repairs at the Ambulance garage. The priority right now is to get the bathrooms fixed under the bandstand and landscaping work around all of the County buildings.
Commissioner Koerber said that they will be marking trees on March 19, 2019. There is also a tree planting day on April 26, 2019 at 3:30 p.m. with the Monroe County 4-H.
County Clerk Jonathan McLean provided an update on reconciling insurance bills for employee health, dental and life. The Clerk’s goal is to have everything up to date before a new human resources specialist starts.
Commissioner Koerber informed the Board that there are still HTC email accounts that have not been cancelled. Commissioner Koerber said that all of the departments have switched over to the new email system. Commissioner Koerber made a motion to instruct HTC to turn off the old email accounts since they are no longer needed. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
Chairman Elmore advised that the Board would be interviewing five candidates for human resources specialists.
There being no further business to come before the Board, motion to adjourn was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
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