City of Columbia City Council met March 18.
Here is the minutes provided by the council:
Call To Order Mayor Hutchinson called the City Council of Columbia, Illinois to order at 7:00 P.M. Upon roll call, the following were:
Ebersohl Present
Niemietz Present
Huch Present
Holtkamp Present
Agne Present
Roessler Present
Reis Present
Martens Present
Quorum present. Those in attendance recited the Pledge of Allegiance.
Administrative Staff present:
City Clerk Wes Hoeffken
City Administrator Jimmy Morani
City Attorney Terry Bruckert
Chief of Police Jerry Paul
City Engineer Chris Smith
EMS Chief Kim Lamprecht
Deputy Chief of Police Jason Donjon
Dir. of Community Dev. Scott Dunakey
Head Librarian Annette Bland
Asst. City Attorney Luke Behme
Accounting Manager/Acting Treasurer Linda Sharp
II. Delegations / Public Comments
There were no delegations or public comments.
III. Read and Approve Minutes
A. Regular Meeting
The minutes of the Regular City Council Meeting held Monday, March 4, 2019 were submitted for approval.
Motion:
It was moved by Alderman Reis, and seconded by Alderman Holtkamp, to approve the minutes of the Regular Meeting of the City Council held Monday, March 04, 2019 as on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Abstain
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
Huch Martens
Alderman Roessler abstained because he was not present for the meeting.
IV. Report of Departments and Officers
A. Library
The report of the Library was presented to the Council.
B. Police and Communications
The reports of the Police Department and the Communication Department were presented to the Council.
1. Installation of Gate at AA Road
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Huch, to install 2 posts and a chain with reflectors across AA Road to prevent intruders onto the Columbia Golf Course. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
C. Emergency Medical Services
The report of the Emergency Medical Services was presented to the Council.
D. Community Development
The report of Community Development was presented to the Council.
1. Ordinance No. 3453 - Plat of Survey and Land Transfer
Motion:
It was moved by Alderman Reis, and seconded by Alderman Ebersohl, to approve Ordinance No. 3453, an ordinance approving a Plat of Survey and authorize the Land Transfer of part of Tax Lot 12 of U.S. Survey 417, Claim 228, Township 1 South, Range 10 West of the Third Principal Meridian, Monroe County Illinois by Real Estate Exchange. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
2. Special Event - Columbia PTA Spring Fling
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to approve the Special Event Permit Application for the Columbia PTA Spring Fling as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
3. Special Event -- ICS 5K/Kids Fun Glow Run & Family Fair
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Martens, to approve the Special Event Permit Application for the ICS 5K/Kids Fun Glow Run & Family Fair as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
4. Special Event - New Orleans Street Festival
Motion:
It was moved by Alderman Reis, and seconded by Alderman Huch, to approve the Special Event Permit Application for the New Orleans Street Festival as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
5. Special Event - Rotten Egg Hunt
Motion:
It was moved by Alderman Reis, and seconded by Alderman Niemietz, to approve the Special Event Permit Application for the Rotten Egg Hunt as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
6. Special Event - Wednesday Night Workout Series
Motion:
It was moved by Alderman Reis, and seconded by Alderman Martens, to approve the Special Event Permit Application for the Wednesday Night Workout Series as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
E. City Engineer/Public Works
The report of the City Engineer and the Public Works Department was presented to the Council.
1. Prairie Engineers Engineering Agreement
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to authorize the Mayor to sign the Engineering Agreement with Prairie Engineering for Right-of-Way Negotiation Services in support of the Bolm-Schuhkraft Connector Trail at a cost not to exceed $12,500.00. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
2. Oates Associates Engineering Agreement
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Huch, to authorize the Mayor to sign the Engineering Agreement with Oates Associates for Temporary Construction Easement Acquisition Services in connection with the Main Street Streetscape Project Phase 2 & 3 at a cost not to exceed $15,380.00. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
F. Finance Department
1. Vouchers To Be Paid
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Huch, to authorize the payment of vouchers received through March 14, 2019 in the amount of four hundred sixty eight thousand, eight hundred thirty-one dollars and fourteen cents ($468,831.14). Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
2. Statement of Funds
Motion:
It was moved by Alderman Huch, and seconded by Alderman Roessler, to approve the Statement of Funds through Thursday, February 28, 2019 as presented and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
G. City Clerk
The City Clerk presented his report to the Council. Mr. Hoeffken also provided a brief overview of the County's action plan for any flooding this year.
H. City Attorney
The City Attorney presented his report to the Council.
I. City Administrator
The report of the City Administrator was presented to the Council.
J, Mayor
The report of the Mayor was presented to the Council.
V. Old Business
There was no Old Business brought before the Council.
VI. New Business
There was no New Business brought before the Council.
VII. Report of Standing Committees
There were no Reports of Standing Committees.
VIII. Call for Committee Meetings - Monday, March 25, 2019
Committee of the whole
IX. Executive Session
Mayor Hutchinson informed the Council that he would entertain a motion to go into Executive Session to discuss pending litigation as permitted under 5 İLCS 120/2(c)(11).
Motion:
It was moved by Alderman Agne, and seconded by Alderman Roessler, to direct the Mayor to go into Executive Session at 7:22 P.M. to discuss personnel as permitted under 5 ILCS 120/1(c)(11). Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
Motion:
It was moved by Alderman Reis, and seconded by Alderman Roessler, to return to Regular Session of the City Council at 7:35 P.M. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
Upon return to Regular Session, Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch, Reis, Holtkamp, Martens, and Mayor Hutchinson were present.
X. Adjournment
Motion:
It was moved by Alderman Agne, and seconded by Alderman Reis, to adjourn the Regular City Council meeting held Monday, March 18, 2019 at 7:35 P.M. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Holtkamp Yea
Agne Yea
Huch Yea
Martens Yea
Niemietz Yea
Reis Yea
https://www.columbiaillinois.com/DocumentCenter/View/10273/2019-03-18-City-Council-Minutes
Alerts Sign-up