City of Columbia City Council met May 20.
Here is the minutes provided by the council:
I. Call To Order
Mayor Hutchinson called the City Council of Columbia, Illinois to order at 7:00 P.M. Upon roll call, the following were:
Ebersohi Present
Niemietz Present
Huch Present
Martens Present
Agne Present
Roessler Present
Holtkamp Present
Riddle Present
Quorum present. Those in attendance recited the pledge of Allegiance.
Administrative Staff present:
City Clerk Wes Hoeffken City Attorney Luke Behme City Engineer Chris Smith Deputy Chief of Police Jason Donjon EMS Chief Kim Lamprecht
Interim City Administrator Al Hudzik Chief of Police Jerry Paul Accounting Manager/City Treasurer Linda Sharp Dir. of Community Dev. Scott Dunakey Head Librarian Annette Bland
II. Delegations / Public Comments
There were no delegations or public comments.
III. Read and Approve Minutes
A. Regular Meeting
The minutes of the Regular City Council Meeting held Monday, May 6, 2019 were submitted for approval.
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to approve the minutes of the Regular Meeting of the City Council held Monday, May 6, 2019 as on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Abstain
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
Alderman Roessler abstained because he was not present for the May 6, 2019 meeting.
IV. Report of Departments and Officers
A. Library
The report of the Library was presented to the Council.
B. Police and Communications
The reports of the Police Department and the Communications Department were presented to the Council.
1. Hire Clay Polmann as Full Time Police officer
Motion:
It was moved by Alderman Huch, and seconded by Alderman Niemietz, to accept the recommendation of the Chief of Police and employ Clay Polmann as a Full Time Police Officer contingent upon satisfying all pre-employment requirements. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
C. Emergency Medical Services
The report of the Emergency Medical Services was presented to the Council.
D. Community Development
The report of Community Development was presented to the Council.
1. Special Event - Sheltered Reality - Top Shooter Food Truck
Motion:
It was moved by Alderman Huch, and seconded by Alderman Riddle, to approve the Special Event Permit Application for Sheltered Reality - Top Shooter Food Truck as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
2. Special Event - Chris Egelston Magic Show
Motion:
It was moved by Alderman Martens, and seconded by Alderman Ebersohl, to approve the Special Event Permit Application for Chris Egelston Magic Show as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
3. Special Event - Juggling Jeff
Motion:
It was moved by Alderman Huch, and seconded by Alderman Agne, to approve the Special Event Permit Application for Juggling Jeff as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
4. Special Event - Game Truck Party
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Martens, to approve the Special Event Permit Application for Game Truck Party as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
5. Special Event - Fireworks Display and Picnic
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Agne, to approve the Special Event Permit Application for the Fireworks Display and Picnic as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
6. Special Event - Wild Times Exotics
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Holtkamp, to approve the Special Event Permit Application for Wild Times Exotics as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
7. Special Event - Laser Tag and Nerf Gun Wars
Motion:
It was moved by Alderman Martens, and seconded by Alderman Roessler, to approve the Special Event Permit Application for Laser Tag and Nerf Gun Wars as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
8. Special Event - Ralph's World
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Martens, to approve the Special Event Permit Application for Ralph's World as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
E. City Engineer/Public Works
The report of the City Engineer and the Public Works Department was presented to the Council.
1. Resolution No. 2019-11 - Main Street Improvements
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Holtkamp, to approve Resolution No. 2019-11, a resolution for improvement by Municipality under the Illinois Highway Code for the Main Street Improvement Project. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Roessler Martens Yea
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
F. Finance
1. Vouchers To Be Paid
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Huch, to authorize the payment of vouchers received through May 16, 2019 in the amount of two hundred eighty five thousand, three hundred sixty-four dollars and eighty-eight cents ($285,364.88). Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
2. Statement of Funds
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Huch, to approve the Statement of Funds through Tuesday, April 30, 2019 as presented and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
G. City Clerk
The City Clerk presented his report to the Council.
H. City Attorney
The City Attorney presented his report to the Council.
1. City Administrator
The report of the City Administrator was presented to the Council.
1. City Administrator Applicants
Mr. Hudzik explained the due date for applications for the City Administrator position has expired and 29 applications were received. Mr. Hudzik then explained he and Alderman Huch are reviewing the applications and will identify the 10 top applicants; information on the top 10 will then be distributed to the remaining members of the Personnel Committee and the top 5 will be identified to be interviewed. The initial interviews will be conducted by Mr. Hudzik and 2 members of the Personnel Committee; the top 3 candidates from the initial interviews will subsequently be interviewed by the entire Council.
Good Energy Meeting Mr. Hudzik reported he will be attending a meeting on Wednesday hosted by Good Energy to address the aggregated electric rate for the City.
J. Mayor
The report of the Mayor was presented to the Council.
1. Ordinance No. 3463 - Fill Offices of Appointed City Officers
Motion:
It was moved by Alderman Huch, and seconded by Alderman Niemietz, to approve Ordinance No.3463, an ordinance to fill the Offices of Appointed City Officers for the Fiscal Year of the City commencing May 1, 2019 and ending April 30, 2020. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
2. Resolution No. 2019-12- City Attorney Agreement
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Huch, to approve Resolution No. 2019-12, a resolution approving a Fee Agreement with the law firm of Bruckert, Gruenke & Long, P.C. as City Attorney for the City of Columbia, Illinois, and authorizing and directing the Mayor to execute said Fee Agreement. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
V. Old Business
1. City Attorney Fee Bids
Alderman Martens inquired about soliciting bids for legal services and inquired as to the proper time to explore requesting bids for this and other professional services provided to the City. Mayor Hutchinson stated it was previously agreed to review the cost of insurance without changing coverage sometime during the next year. Mayor Hutchinson also stated the Council can request bids for any services, but the City Attorney fees have not changed over the past several years.
2. Parking at Intersections
Alderman Niemietz inquired about the parking of cars too close to the intersection of roads off Main Street making it difficult to see when pulling onto Main Street. Chief Paul stated the Police Department had previously sent out a directive and with the number of new officers he can resend the directive. Mr. Smith stated that he and Mr. Sander are already reviewing the painting of curbs once summertime employees are on board. Chief Paul stated that during the streetscape discussions it was agreed to not paint the curbs. Alderman Ebersohl stated worse case no parking here to corner signs could be posted.
VI. New Business
There was no New Business brought before the Council.
VII. Report of Standing Committees
There were no Reports of Standing Committees.
A. Committee of the whole
1. Datacenter Upgrade Project
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Huch, to accept the recommendation of the Committee of the Whole and award the Datacenter Center Upgrade project bid to CDW-G at a cost of $36,962.00. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
B. Executive and Rules Committee
1. City Council Standing Committee Appointments - Fiscal Year 2019 - 2020
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Niemietz, to accept the recommendation of the Executive and Rules Committee and approve the City Council Standing Committee appointments for the fiscal year commencing May 1, 2019 and ending April 30, 2020. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
VIII. Call for Committee Meetings - Tuesday, May 28, 2019
Committee of the whole
IX. Executive Session
Mayor Hutchinson inquired if there was any business to be addressed in Executive Session. There was none.
Adjournment
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Niemietz, to adjourn the Regular City Council meeting held Monday, May 20, 2019 at 7:29 P.M. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
https://www.columbiaillinois.com/DocumentCenter/View/10358/2019-05-20-Council
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