City of Red Bud City Council met May 6

By Kristine Gonzales-Abella

Jul 29, 2019

City of Red Bud City Council met May 6.

Here is the minutes provided by the council:

Members Present: Mayor Tim Lowry, Clem Esker, Curt Guebert, Mike Reed, Bill Hanebutt, Glenn Linnertz, David Friess, Kyle Donjon, Susan Harbaugh

Newly Elected Members Present: (to be sworn in during meeting) Jeremy DeMond, Mike Rheinecker

Members Absent:

Others Present: City Attorney Paul Ray, City Superintendent Josh Eckart, Code Administrator Jeff Mueller, Police Chief John Brittingham, Admin. Assist. Pam Poetker, City Clerk Joanne Cowell, Treasurer Marcia Esker

I. Call to Order at 7:00 P.M. by Mayor Lowry

II. Pledge of Allegiance

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Harbaugh, seconded by Council Member Reed to approve the Financial Statements as presented and file for audit. The vote was as follows: Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye. Motion carried.

V. Line Item Transfers

Item #4 under Finance Committee

VI. Approval of Estimated and Listed Bills

Motion made by Council Member Harbaugh, seconded by Council Member Linnertz, to approve the estimated and listed bills. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.

VII. Consideration of any Additional Bills

There were none.

VIII. Correspondence and Public Guest Comments

A. Plaque Presentations: Mike Reed, Glenn Linnertz, Barton Miller

Mayor Lowry moved to after the newly elected has been sworn in.

IX. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated at Committee Level as Indicated in ( ) A. City Council Meeting Minutes from April 1, 2019 and April 15, 2019

Approval of minutes from April 1 and April 15, 2019 meetings

Motion made by Council Member Reed, seconded by Council Member Linnertz, to approve under the omnibus designation, the consent agenda items A through L. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.

B. FY’20 Budget (Finance)

Approval of the FY’20 Budget and Capital Plan

C. Authorization to Transfer $10,000 to Parks and Rec. Operating Account (Finance)

Approval of authorization to transfer $10,000 from the parks capital checking to the parks checking account, to support parks and rec.

D. Authorization to Purchase Mulch (Finance)

Approval of authorization to purchase the specialized mulch, as Pam described, with the amount NTE $6,000 for the park’s playgrounds

E. Property Tax Abatement Resolution No. 19-003 (Finance)

Approval of authorization to accept Resolution No. 19-003, granting a tax abatement to Secon Rubber and Plastics Inc.

F. Microloan and RLF Programs Interest Rate (Finance)

Approval of authorization to raise the interest rate for the Microloan and RLF Programs from 1.5% to 3%, exempting all pending applications

G. Request from St. John’s Lutheran Senior Youth Group to Sell Krispy Kreme (Cultural)

Authorization to approve the request from St. John’s Lutheran Senior Youth Group to sell Krispy Kreme at the 4-way on May 11, 2019, 8:00 A.M. - Noon

H. Request from Brownie Troop 8314 to Reserve Pavilion (Cultural)

Authorization to approve the request from Brownie Troop 8314 to reserve Lincoln Park #1 on May 13, 2019, less fee

I. Request from VFW to Collect at 4-Way (Cultural)

Authorization to approve the request from the VFW Post 6632 to collect at the 4- way on May 25, 2019, 8:00 A.M.-Noon

J. Sewer Adjustment – 325 Washington Street (Public Works)

Approval of authorization to credit the account at 325 Washington Street, Donald Mayberry, for $83.64 for a water leak that did not enter the sewer system

K. 2018 IMEA/IMUA Annual Conference (Public Works)

Authorization to approve sending Mayor Lowry and Josh Eckart to training entitled “2019 IMUA/IMEA Annual Conference & Trade Show” on May 16-17, 2019; transportation and lodging are required

L. Agreement with YMCA for Swimming Pool (Finance)

Authorization to approve agreement between the City and the YMCA for 2019 Pool Management, with the changes submitted by the Y, except offering Y members a pool pass discount

X. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A. Finance Committee - Meeting April 15, 2019

1. Maturing CDs

None

2. Appropriation Ordinance No. 1423

Motion made by Council Member Harbaugh, seconded by Council Member Linnertz, to approve “Annual Appropriation Ordinance No. 1423” as amended. The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye. Motion carried.

3. Approval of Reciprocal Agreement with Illinois Dept. of Revenue

Motion made by Council Member Harbaugh, seconded by Council Member Reed, to approve authorization to enter into the “Reciprocal Agreement On Exchange Of Information Between The City of Red Bud And The Illinois Department Of Revenue.” The vote was as follows: Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye. Motion carried.

4. Correcting Line Item Changes for FY’19

Motion made by Council Member Harbaugh, seconded by Council Member Hanebutt, to approve authorization to retroactively accept corrections of the FY’19 line item changes, as illustrated in the packets. The vote was as follows: Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

5. Gaming Tax Revenue Resolution No. 19-004

Restricting gaming tax revenue to be deposited in the parks and recreation fund for parks and recreation use Motion made by Council Member Harbaugh, seconded by Council Member Donjon, to authorize approval of Resolution No. 19-004, “A Resolution To Restrict Illinois Video Gaming Act Funds.” The vote was as follows: Donjon, aye; Harbaugh, aye; Esker, nay; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye. Motion carried with seven aye, one nay vote.

6. Pay Increases

a. Josh Eckart – Step Increase

Motion made by Council Member Harbaugh, seconded by Council Member Reed, to authorize approval of the step increase for Josh Eckart, as outlined in previous employment agreement, effective with the first full pay period in May. The vote was as follows: Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye. Motion carried.

b. 2% Increase for Employees (excluding Josh Eckart)

Motion made by Council Member Harbaugh, seconded by Council Member Hanebutt, to approve authorization to grant 2% pay increases for all employees, excluding Josh Eckart, effective with the first full pay period in May. The vote was as follows: Esker aye; Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye. Motion carried.

B. Personnel Committee - Meeting April 15, 2019

Nothing to report

C. Public Health & Safety Committee - Meeting April 15, 2019

Nothing to report

D. Public Works Committee - Meeting April 15, 2019

Nothing to report

E. Code Enforcement Committee - Meeting April 15, 2019

Nothing to report

F. Cultural Committee - Meeting April 15, 2019

1. Request from RBHS Teachers to Sell Krispy Kreme on May 18, 2019

Motion made by Council Member Reed, seconded by Council Member Linnertz, to place the street collection requests from RBHS teachers, for an individual, on the cultural committee agenda for review and discussion. The vote was as follows: Guebert, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye. Motion carried.

2. Red Bud Firemen’s Picnic and Parade a. Special Request for Picnic

Motion made by Council Member Reed, seconded by Council Member Linnertz, to authorize approval of the accommodation requests from Red Bud Fire Department for their annual picnic, June 28-30, 2019. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye. Motion carried.

b. Parade Resolution No. 19-005

Motion made by Council Member Reed, seconded by Council Member Donjon, to authorize approval of Resolution No. 19-005, “A Resolution Authorizing Approval Of The Street Closing For The Red Bud Fire Department Parade.” The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Reed, aye. Motion carried.

G. Executive Session Minutes Review Committee – No Meeting

Nothing to report

H. Planning and Public Policy Committee – Meeting Held With PC

Nothing to report

I. Planning Commission - Meeting April 16, 2019

Nothing to report

J. Economic Development Commission – No Meeting

Nothing to report

K. Parks & Recreation Committee – Meeting April 24, 2019

Nothing to report

XI. Old Business None

XII. Oath of Office for Newly Elected Officials

City Clerk Joanne Cowell administered the Oath of Office to Timothy Lowry, Mayor, Marcia Esker, Treasurer and Aldermen, Jeremy DeMond, Ward 1, Kyle Donjon, Ward 2, David Friess, Ward 3, Curtis Guebert, Ward 3, Leroy Michael Rheinecker, Ward 4. Mayor Lowry administered the Oath of Office to City Clerk, Joanne Cowell.

Mayor Lowry then thanked the outgoing Aldermen William Mike Reed (2011-19) and Glenn Linnertz (2007-19) and presented them with a plaque for their service. The mayor also thanked Barton Miller for his service on the planning commission. Since Miller was unable to be present tonight, the Mayor will present his plaque to him at a later date.

Aldermen DeMond and Rheinecker took their place at the council desk.

XIII. New Business

Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to hold an omnibus vote for agenda items 13A-J. The vote was as follows: DeMond, aye; Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye. Motion carried.

A. Appointments and Reappointments

1. Police Chief John Brittingham

2. City Superintendent Josh Eckart

3. Administrative Assistant Pamela Poetker

4. Animal Control Warden Bruce Cowell

5. ESDA Coordinator John Brittingham

6. School Crossing Guards Peggy Sauer

Terry Hartmann

7. Code Administrator/City Engineer Jeff Mueller

8. Deputy Registrar & Clerk Pamela Poetker

9. FOIA & Open Meetings Act Officer Pamela Poetker

10. Part-time Patrolmen Dan Smith

Jason Neff

Mike Collins

Chris Felix

Dusty Hosna

11. City Attorney (Four Year Term) Paul Ray

12. Liaison Members

Fire Department Kyle Donjon

ESDA Bill Hanebutt

Parks & Recreation Kyle Donjon

Library Board Susan Harbaugh

Planning Commission Dave Friess

Cable TV Curt Guebert

Cemetery Jeremy DeMond

Economic Development Clem Esker

B. Omitted from agenda (Clerk note)

C. Appointments to the Library Board (9 Member) 3 Yr. Term

1. Brenda Salger

2. Loren Harms

3. Carol Bievenue

D. Appointment to the Planning Commission (9 Member) 3 Yr. Term

1. Robbie Aubuchon

2. Janet Braun

3. Vacancy

E. Appointment to the Parks and Recreation Committee (9 Member) 3 Yr. Term

1. Kevin Cartee

2. Jim Birke

3. Winnie Rehmer

F. Appointments to Economic Dev. Commission (12 Members & 1 Council Member) 4 Yr. Term

1. Warren Frank

2. Greg Birchler

3. Rodney Nevois

G. Designated Depository

1. Primary: Dieterich National Bank - Red Bud Branch

2. Secondary: North County Savings Bank, First Bank, Illinois Funds, Buena Vista Bank

H. Committee Appointments

1. Public Health & Safety Bill Hanebutt, Chairman

Mike Rheinecker

Curt Guebert

David Friess

Kyle Donjon

2. Finance Susan Harbaugh, Chairman

Bill Hanebutt

Mike Rheinecker

Clem Esker

David Friess

3. Public Works Curt Guebert, Chairman

Kyle Donjon

Bill Hanebutt

Clem Esker

Mike Rheinecker

4. Zoning David Friess, Chairman

Curt Guebert

Clem Esker

Jeremy DeMond

Susan Harbaugh

5. Cultural Clem Esker, Chairman

Kyle Donjon

Mike Rheinecker

Jeremy DeMond

Curt Guebert

6. Personnel Mike Rheinecker, Chairman

Susan Harbaugh

Kyle Donjon

Jeremy DeMond

Curt Guebert

7. Recreational Facilities Kyle Donjon, Chairman

Bill Hanebutt

Jeremy DeMond

David Friess

Susan Harbaugh

8. Executive Session Minutes Review Jeremy DeMond, Chairman

Clem Esker

David Friess

Susan Harbaugh

Bill Hanebutt

(Other Participants: City Clerk,

City Attorney)

I. Approval of Annual Notice of Public Meetings as Revised May 1, 2019

J. Approval of Annual License (pending receipt of payments, bonds and applications as required)

1. Trailer Parks

a. Gaslight Mobile Court – Ken & Barb Niermann

b. Knotty Pines Court – Frederick Boshardt

c. Pacific Mobile Homes – Dayo Shepard/Mike Henry

2. Trash

a. Waste Management of Illinois

b. Reliable Sanitation Service Inc.

c. Quivey Sanitation

d. Republic Services

3. Raffle

a. Red Bud Elementary

b. Red Bud Fire Co. #1

c. St. John the Baptist Catholic Congregation

d. Musket Athletic Club

e. St. Peter’s UCC

f. Red Bud Chamber of Commerce

g. Red Bud Regional Hospital

h. Waverunners Swim Team

i. Red Bud Rotary Club

j. Western Egyptian EOC

k. Red Bud Lions Club

l. St. John the Baptist Knights of Columbus

Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to approve agenda items 13A-J. The vote was as follows: Friess, aye; Donjon, aye; Harbaugh, aye; Esker, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye.

Motion carried.

K. Review of May Calendar

The Parks & Rec Committee meeting will be moved from May22nd to May 15th at 6:30 P.M.

L. Other Comments

Alderman Donjon thanked the city for the flowers in honor of the birth of his second child.

M. Adjournment

Motion made at 7:17 P.M. by Council Member Hanebutt, seconded by Council Member Donjon, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

https://www.cityofredbud.org/uploads/3/8/4/1/38410823/reg._meeting_may_6_2019.pdf

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