City of Red Bud Finance Committee met May 20.
Here is the minutes as provided by the committee:
Committee Members Present: Susan Harbaugh, Bill Hanebutt, Mike Rheinecker, Clem Esker, David Friess
Committee Members Absent:
Council Members Present: Curt Guebert, Jeremy DeMond, Kyle Donjon
Others Present: Mayor Tim Lowry, Attorney Paul Ray, City Superintendent Josh Eckart, Code Administrator Jeff Mueller, Police Chief John Brittingham, Admin. Assist. Pam Poetker, City Clerk Joanne Cowell
Pledge of Allegiance
Committee Chairman Harbaugh called the meeting to order at 6:56 P.M.
I. Code of Ordinances Rewriting and Restructuring Process Update
No change from last month
II. Hess/Stines Litigation
The trial is set for May 21st. Attorney Ray, Attorney Ferris, Mayor Lowry, Josh Eckart, Barb Moeller and Pam Poetker will be attending. They were prepped for the trial last week. It is not expected to receive an answer tomorrow from the judge; it may take a week. It may be necessary to have an executive session to discuss this at the next council meeting.
I. Approval of Prior Month’s Meeting Minutes – April 15, 2019
Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Hanebutt, to approve the minutes from the April 15, 2019 meeting. Carried
II. Maturing CD’s
III. Lower Kaskaskia Stakeholders Annual Evening on the Kaskaskia – Donation/Attendees
Recommendation made by Committee Member Esker, seconded by Committee Member Hanebutt, to approve a donation of $500 to the Lower Kaskaskia Stakeholders Inc.’s September 6, 2019 “Evening on the Kaskaskia” barge trip. Carried
IV. Authorization to Upgrade Civic Systems/Caselle Utility Billing and Financial Software
Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Friess, to approve the execution of the Software Purchase Agreement with Civic Systems, LLC, in the amount of $25,700. Carried
V. Authorization to Hire Fick, Eggemeyer & Williamson for the FY’19 & FY’20 Audit @ $9,700 Per Year
Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Hanebutt, to authorize approval to hire Fick, Eggemeyer & Williamson to prepare an audit for years FY’19 and FY’20 at $9,700, per year. Carried
VI. Public Comments/Anything for the Good of the City
Meeting was adjourned at 7:02 P.M.