City of Columbia City Council met Aug. 5.
Here is the minutes provided by the council:
Call To Order Mayor Hutchinson called the City Council of Columbia, Illinois to order at 7:00 P.M. Upon roll call, the following were:
Ebersohl Present
Niemietz Present
Huch Present
Martens Present
Agne Present
Roessler Present
Holtkamp Present
Riddle Present
Quorum present. Those in attendance recited the pledge of Allegiance.
Administrative Staff present:
City Clerk Wes Hoeffken
City Attorney Luke Behme
City Engineer Chris Smith
Deputy Chief of Police Jason Donjon
Interim City Administrator Al Hudzik
IT Support Manager James Mitchell
Dir. of Community Dev. Scott Dunakey
Accounting Manager/City Treasurer Linda Sharp
II. Delegations / Public Comments
A. Illinois Municipal Treasurers Association Certificate -- Linda Sharp
Mayor Hutchinson congratulated Linda Sharp for completing the requirements necessary to receive certification from the Illinois Municipal Treasurers Association.
B. Yard of the Month
Arlin and Diane Stechmesser were recognized by Aldermen Niemietz and Holtkamp for the Yard of the Month for the month of August for Ward 4.
III. Read and Approve Minutes
A. Regular Meeting
The minutes of the Regular City Council Meeting held Monday, July 15, 2019 were submitted for approval,
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Roessler, to approve the minutes of the Regular Meeting of the City Council held Monday, July 15, 2019 as on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Abstain
Riddle Yea
Niemietz Yea
Holtkamp Yea
Riddle Alderman Huch abstained because he was not present at the meeting.
B. Executive Session
The minutes of the Executive Session of the City Council held Monday, July 15, 2019 were submitted for approval.
Motion: It was moved by Alderman Martens, and seconded by Alderman Ebersohl, to approve the minutes of the Executive Session of the City Council held Monday, July 15, 2019 as on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Abstain
Riddle Yea
Niemietz Yea
Holtkamp Yea
Riddle Alderman Huch abstained because he was not present at the meeting.
IV. Report of Departments and Officers
A. Community Development
The report of the Community Development Department was presented to the Council.
1. Release Irrevocable Letter of Credit - #03-BRO5-2017
Motion: It was moved by Alderman Huch, and seconded by Alderman Ebersohl, to release Irrevocable Letter of Credit #03-BRO5-2017 for Fox Run Phase 3 Sanitary Sewer for Admiral Parkway, Inc. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
2. Special Event - Columbia Days
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to approve the Special Event Permit Application for Columbia Days as submitted and on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
3. Special Event - Who Dat's Shrimp Boil
Motion: It was moved by Alderman Agne, and seconded by Alderman Riddle, to approve the Special Event Permit Application for Who Dat's Shrimp Boil as submitted and on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
B. City Engineer/Public Works
The report of the City Engineer and the Public Works Department was presented to the Council.
1. Ordinance No. 3469 – Joint Agreement for Quarry Road Roundabout
Motion: It was moved by Alderman Ebersohl, and seconded by Alderman Martens, to approve Ordinance No. 3469, an ordinance authorizing a Joint Agreement between the Illinois Department of Transportation and the City of Columbia with regards to the Quarry Road Roundabout. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
2. Ordinance No. 3470 - Employ Glandt Roofing, LLC
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Martens, to approve Ordinance No. 3470, an ordinance authorizing an agreement to employ Glandt Roofing, LLC of East Carondelet, Illinois, the low bidder, to perform the Columbia Library Upper Middle Section Roof Replacement Project, at a cost not to exceed $21,397,00. Motion Passed 8 to
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
3. Resolution No. 2019-15 - Use of Motor Fuel Tax Funds for Quarry Road Roundabout
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Holtkamp, to approve Resolution 2019-15, a resolution for improvement under the Illinois Highway Code (MFT Funds for Quarry Road Roundabout). Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
4. Award of Bid for 2019 Concrete Replacement Program
Motion: It was moved by Alderman Roessler, and seconded by Alderman Huch, to accept the recommendation of the City Engineer and award the bid for the 2019 Concrete Replacement Program to the low bidder, Henke Excavating, Inc., at the cost of $132,980.00, and to authorize the Mayor to sign the agreement with the low bidder. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
5. Award of Bid for Police Department Parking Lot Resurfacing Project
Motion:
It was moved by Alderman Martens, and seconded by Alderman Holtkamp, to accept the recommendation of the City Engineer and award the bid for the Police Department Parking Lot Resurfacing Project to the lower bidder, Moore Asphalt, Inc., at the cost of $26,375.00, and to authorize the Mayor to sign the agreement with the low bidder, Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
C. Finance
1. Vouchers To Be Paid
Motion: It was moved by Alderman Roessler, and seconded by Alderman Huch, to authorize the payment of vouchers received through August 1, 2019 in the amount of three hundred fifty seven thousand, ninety-four dollars, and forty-three cents ($357,094.43). Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
2. Resolution No. 2019-16 - Ambulance Loan with Illinois Finance Authority
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Martens, to approve Resolution 2019-16, a resolution approving a Letter of Intent and a Loan Agreement with the Illinois Finance Authority for an Ambulance Loan and authorizing the Mayor to execute said documents. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
D. City Clerk
The City Clerk presented his report to the Council.
E. City Attorney
The City Attorney presented his report to the Council.
F. City Administrator
The report of the City Administrator was presented to the Council.
1. Ordinance No. 3471 - Lease Agreements with Columbia National Bank
Motion: It was moved by Alderman Roessler, and seconded by Alderman Riddle, to approve Ordinance No. 3471, an ordinance ratifying various Equipment Lease Agreements the City of Columbia, Illinois, has with Columbia National Bank. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
2. Columbia Volunteer Fire Department - Fill the Boot Request
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Martens, to approve the Columbia Volunteer Fire Department request to hold their annual Fill The Boot campaign as submitted and on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
3. National Association of Letter Carriers - Fill the Satchel Request
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Roessler, to approve the National Association of Letter Carriers request to hold their Fill The Satchel campaign as submitted and on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
G. Mayor
The report of the Mayor was presented to the Council.
1. Resolution No. 2019-17 – Employment Agreement for City Administrator
Motion: It was moved by Alderman Huch, and seconded by Alderman Martens, to approve Resolution 2019-17, a resolution approving an Employment Agreement with Douglas R. Brimm to serve as City Administrator of the City of Columbia, Illinois, and directing and authorizing the Mayor to execute said Employment Agreement. Motion Passed 8 to 0.
Roll Call vote results:
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
V. Old Business
There was no Old Business brought before the Council.
VI. New Business
There was no New Business brought before the Council.
VII. Report of Standing Committees There were no Reports of Standing Committees.
VIII. Call for Committee Meetings - Monday, August 12, 2019 Committee of the whole
IX. Executive Session Mayor Hutchinson inquired if there was any business to be addressed in Executive Session. There was none.
X. Adjournment
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Agne, to adjourn the Regular City Council meeting held Monday, August 5, 2019 at 7:16 P.M. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohi Yea
Roessler Yea
Martens Yea
Agne Yea
Huch Yea
Riddle Yea
Niemietz Yea
Holtkamp Yea
https://www.columbiaillinois.com/DocumentCenter/View/10618/2019-08-05-Regular-Session
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