Monroe County Board of County Commissioners met July 1.
Here is the minutes provided by the board:
The meeting of the Board of County Commissioners of Monroe County, Illinois was called to order at 8:17 a.m. Chairman Robert Elmore, Commissioner Vicki Koerber and Commissioner Ron Schultheis were present.
Others present included County Clerk Jonathan McLean, Sheila Wetzler, Sheriff Neal Rohlfing, Ryan Weber, along with Press Corps representatives Alan Dooley of the Waterloo Republic Times and Joe Leicht of the Monroe County Independent. Also, present were Pat Kelly, George Green, and Jason Jones.
The meeting opened with the Pledge of Allegiance.
Roll call was taken by County Clerk Jonathan McLean. There being a quorum present, the meeting was called to order by Chairman Elmore.
Chairman Elmore asked for public comment and there were none.
The Board was presented with a list of Accounts Payable for approval.
The following Accounts Payable having been approved for payment, Commissioner Schultheis moved that the same be allowed and that vouchers be issued against their respective funds of the County Treasurer for payment. Second by Commissioner Koerber. All voting Aye. None Nay. None Absent. Motion carried.
ACCOUNTS PAYABLE JULY 1, 2019
SORTED BY FUND
1st National Bank of Waterloo 9,836.49
ADP, LLC 1,463.00
Americom Imaging Systems, Inc 532.91
Bob Barker Company Inc 230.34
Brenda Hempen 232.58
Byers Printing Company 265.91
City of Waterloo 11,965.16
Coast to Coast Eq & Supplies, Inc 16.61
Columbia Quarry Company 1,551.40
Conrad Press 872.50
Dobb’s Tire & Auto Centers 164.43
Econ-O-Johns LLC 100.00
General Code 495.00
Gillan Graphics 10.00
Harrisonville Telephone Company 2,951.20
IL Dept of Innovation & Technology 44.27
IL Office of State Fire Marshal 350.00
Illinois County Treasurers Assoc 75.00
Jarrell Mechanical Contractors 2,147.11
John Deere Financial 445.77
Joiner Sheet Metal & Roofing 525.00
Jonathan McLean 34.80
Judy L. Tiemann 291.84
K&D Printing 112.00
Kristina Kennedy 12.88
Leon Uniform Company Inc 2,186.67
Lisa Fallon 457.04
Locks A2Z Inc 270.00
Maypest LLC 105.00
Motorola Solutions, Inc 188.00
North County News 25.00
O’Reilly Auto Parts 43.49
Prairie Farms Dairy, Inc 320.00
Quill Corporation 1,295.30
Rejis Commission 506.00
Reliable Sanitations Service Inc 2,661.67
Southern Illinois Video 8,756.00
Tech Electronics 540.00
Thomson Reuters-West Publishing Corp 960.00
Toshiba Financial Services 289.00
U.S. Bank Equipment Finance 109.00
US Treasury 367.50
Valmeyer FFA 575.00
Walmart Community 365.65
Watson’s Office City 122.06
1st National Bank of Waterloo 39.32
Aramark Uniform Services 1,201.52
Beelman Logistics LLC 2,142.71
Columbia Quarry Company 5,091.84
Harrisonville Telephone Company 40.12
Huels Oil Company 4,409.89
John Deere Financial 537.22
Metal Culverts 7,604.80
Mississippi Lime Company 2,749.64
Quill Corporation 63.58
Reliable Sanitation Service Inc 794.00
Ruma Small Engine 99.56
Warning Lites of Southern Illinois 127.80
Williams Office Products Inc 75.08
FEDERAL AID MATCHING FUND
Huebner Concrete Contracting Inc 60,851.88
Joseph F Becker Inc 8,877.61
COUNTY MFT FUND
E J Dougherty Oil & Stone Supply 4,712.80
ROAD DISTRICT MFT FUND
E J Dougherty Oil & Stone Supply 8,999.12
1st National Bank of Waterloo 3,954.00
Canon Solutions of America Inc 328.70
RECORDER DOCUMENT STORAGE
Coast to Coast Eq & Supplies Inc 207.03
Fidlar Technologies Inc 1,599.16
AMBULANCE SERVICE FUND
1st National Bank of Waterloo 219.69
Harrisonville Telephone Company 146.47
Medstar Ambulance Inc 1,200.00
Patient Refunds 152.20
Walmart Community/RFCSLLC 148.57
Wells Fargo Vendor Fin Serv 115.99
Zoll Medical Corporation 36,104.84
HEALTH TAX FUND
1st National Bank of Waterloo 661.23
City of Waterloo 442.47
Motorola Solutions, Inc 34.00
Kevin Koenigstein and Elizabeth Smith came before the Board at 8:21 a.m. to discuss bank account reconciliations. He provided the Board with a bank reconciliation spreadsheet and a folder with copies of bank statements. He explained that his office goes through and reconciles the beginning and ending balance on each statement with the general ledger software or excel spreadsheet. They also verify checks written on each account. County Clerk Jonathan McLean discussed the idea of implementing positive pay for checks written out by his office. Mr. Koenigstein said he would be willing to look at positive pay in the future.
Aaron Metzger came before the Board at 8:34 a.m.
Mr. Metzger presented the Board with a resolution to appoint Charlotte Barker to Road District No. 5 Clerk to replace Harry Reichert who retired effective July 1, 2019. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motioned Carried. Resolution #19-76
County Clerk Jonathan McLean gave Mrs. Barker the oath of office.
Mr. Metzger presented an ordinance to reduce the speed limit on Country Club Lane from 45 mph to 40 mph. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Ordinance #19-2
Mr. Metzger discussed applying for the Build Grant to raise Bluff Road. The Build Grant is through the United States Department of Transportation. Mr. Metzger said the grant is very competitive but we may have an advantage because the federal archives facility uses Bluff Road frequently and the flooding creates a big inconvenience for them. The cost to raise Bluff Road is still estimated to cost $3,000,000. Commissioner Koerber made a motion to approve a resolution to apply for the Build Grant. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #19-77
Chairman Elmore introduced a resolution to reappoint Barbara Wagner to the Monroe County Board of Health to commence on July 1, 2019 and expire on June 30, 2020 or until a successor is appointed and has qualified. A motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #19-78
Chairman Elmore introduced a resolution to reappoint Michael Kirk, M.D. to the Monroe County Board of Health to commence on July 1, 2019 and expire on June 30, 2021 or until a successor is appointed and has qualified. A motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #19-79
Chairman Elmore introduced a resolution to reappoint Dennis Knobloch and Zoe Weakly to the Oak Hill Advisory Board to commence on June 5, 2019 and expire on June 4, 2023 or until a successor is appointed and has qualified. A motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #19-80
Waterloo High School boys’ baseball team was recognized by the Board for their third-place finish at the state finals. A proclamation was read by Chairman Elmore.
County Clerk Jonathan McLean announced the bids received for new election equipment. Liberty systems submitted a bid for $225,075 and Election Systems and Software submitted a bid for $236,183.75. After bids were opened, Liberty Systems submitted a revised bid of $215,538 – reflecting a $10,000 discount. County Clerk Jonathan McLean said he is still reviewing details of each bid and will not make a decision on which system he will go with for several more weeks.
Circuit Clerk Lisa Fallon and Ryan Welch with CTS came before the Board at 9:22 a.m. Mr. Welch presented his assessment report on the county computer systems. He advised that the county needs a new firewall and new switches. He also advised that we can replace our current backup system with a less expensive one and save money. There was discussion about our servers and the possibility of combining all our older servers on the new server that was recently purchased by the county clerk. The cost to increase the RAM and hard drive on the new server would be around $7,000 but less than the cost to purchase new servers. The base price in the CTS proposal for desktop and server support was $4,500 each month. The cost to add cybersecurity prevention services will add an additional $14 per user. Commissioner Koerber said that the Board should take the proposal under advisement and take time to make a decision. Chairman Elmore said he wants to look at the cost of adding an IT person before they make any final decisions.
Circuit Clerk Lisa Fallon came before the Board to present her final fee change ordinance effective July 1, 2019. Commissioner Koerber made a motion to approve. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Ordinance #19-3
The Board took a few minutes to walk down to the circle drive and see the new ambulance outfitted with a power lift stretcher. Carla Heise, Nick Hoeffken and Lucas Barker demonstrated the new equipment. The Commissioners returned to the Board room.
Commissioner Koerber said that she is interested in going to the IACO meeting in Washington, D.C. She is going to look into it some more and get back to the Board later.
Commissioner Schultheis discussed his walk through of the annex building with Kelton Davis and Mike Schneider. He said that Kelton has some good ideas, but they have to see what can work and not work. Right now, it is still a work in progress. Commissioner Schultheis said he would like to get down to the annex to see the work being done on the new roof.
Commissioner Koerber made a motion to go in to closed session for the purpose of meeting with internal auditors. Second by Commissioner Schultheis. Roll call vote. All voting Aye. None Nay. None Absent. Motion carried. Board entered closed session at 10:35 a.m. Resolution #19-81.
Commissioner Koerber made a motion to come out of closed session. Second by Commissioner Schultheis. Roll call vote. All voting Aye. None Nay. None Absent. Motion carried. Board came out of closed session at 1:00 p.m. Resolution #19-82.
Chairman Elmore ended the meeting with his thoughts on a new payroll system called Paycom. Missy Whittington also came before the Board to provide some of her thoughts. A demonstration of the system was provided to the county and nursing home on Thursday, June 27, 2019. Mrs. Whittington talked about how it will be very beneficial from an HR compliance standpoint. Commissioner Koerber expressed concern about costs.
There being no further business to come before the Board, motion to adjourn was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.