City of Sullivan City Council met Nov. 12.
Here is the minutes provided by the council:
1 The City Council of the City of Sullivan, Illinois, met in regular session on Tuesday, November 12, 2019, at 7 00 p.m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.
Commissioner Abbey Sherwood present
Commissioner Mike Fowler present
Commissioner Chuck Woodworth present
Commissioner Peggy Hargis present
Mayor Richard Glazebrook present
2. Lee Beckman from Milano & Grunloh presented on funding options available to the City. The DCEO grant can be used for water, sewer or drainage issues. If the City we would like to submit for the grant applications are due August 2020 ITEP grants have extended the application due date to August of 2020 They have also added fifty million dollars to the program. The HSIP Highway Safety Improvement Program is another possible option if funding is added to the program. Mr Beckman would like to start meeting with Commissioner Woodworth monthly regarding the water plant project.
3 Kim Drury presented on behalf of the Sullivan Blue Dolphins swim team to request funding from the City to offset expenses. She explained that there are currently 88 swimmers on the team this year, with 34 of them being new members. The team has a head coach, five assistant coaches and five swim helpers. Due to their mass amount of swimmers, the team would like to purchase new block covers, swim fins, bleachers and a pool deck swim tower
4 There was a comment from a citizen regarding the appearance of the old jail, she thinks it looks junky and would like the City to take action. She also asked when the Ryherd property will be cleaned up Another citizen asked if there was a design for the Grand Army monument from the Cemetery Herb Bricker explained that the monument will have a granite base and will be mscripted with what had been on the top part. He said it should be here within the next month. There was comment thanking the employees for the snow removal this past week. Laurrie Minor shared that the auction for the splash pad raised a little over$ 14,000 on Saturday
5 Mayor Glazebrook read the items on the consent agenda.
Approval ofMinutes ofthe previous regular meeting held October 28, 2019
Approval of claims except those in the TIF IV funds
Approve and waive the reading of Ordinance 19- 17— Authorizing the Disposal of Personal Property Owned By The City of Sullivan
Approval ofhotel expenses to Laserfiche Empower for Blake Eggleston and Carrie Creek
A motion was made by Commissioner Hargis and seconded by Commissioner Sherwood that the consent agenda be approved. Upon a roll call being taken, the results were as follows
Commissioner Peggy Hargis yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Commissioner Chuck Woodworth yea
Mayor Richard Glazebrook yea
and the motion was declared carried by omnibus vote.
6 A motion was made by Commissioner Woodworth and seconded by Commissioner Sherwood to approve the claims for TIF IV Upon a roll call being taken, the results were as follows
Commissioner Chuck Woodworth yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler abstain
Commissioner Peggy Hargis yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
7 Commissioner Sherwood thanked the Ogle family and spark committee for the success of the splash pad auction. She shared that the City has hired Blake Eggleston as the GIS Coordinator The Park Department put up Christmas lights last Monday, continued fall clean up and worked on snow removal.
8 Treasurer Sarah Golden explained 2020 health insurance renewal options, premiums, contribution rates, and calculations. Linda Huber and Rick Rhodes from CF& H Insurance presented on the quote process for medical coverage. There has been an increase in the number of claims for medical and prescription claims. on the increase of employee claims and prescription claims. They asked for quotes from all possible providers and the best option came from BlueCross BlueShield. Employees will be required to use generic medications when possible or will be required to pay the difference Commissioner Sherwood expressed her belief that option A is a good option for employees and their families.
9 A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis that the consulting contract for Monte Johnson be extended under the terms of a two month period starting December 1, 2019 with an hourly rate of$37.50 with a cap of$500 a month to include reimbursement ofmileage lodging and travel expenses according to the City policy Upon a roll call being taken, the results were as follows
Commissioner Abbey Sherwood yea
Commissioner Peggy Hargis yea
Commissioner Mike Fowler yea
Commissioner Chuck Woodworth yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
10 Commissioner Fowler reported having a conversation with the IMEA regarding a solar ray project for Hydro- Gear and a 69kv switch at Bethany The cost of the switch is $35, 000, which would be shared with Bethany The switch will allow an Ameren operator to control the lines and to switch them when necessary He met with John Stephens about an LED lighting conversion for the Little Theater and will be meeting with their lighting expert in the next few days. Commissioner Fowler also met with the Electric Linemen regarding PPE and discussed the issue further with Mayor Glazebrook and Sarah Golden.
11 Commissioner Woodworth stated that the water line between Country Club Road and Burdick subdivision has been installed and is operable.
12. Commissioner Woodworth explained that bids have been received for a small wheel loader Six bids were received and were as follows
Altorfer CAT 81, 773 00
Applied Machinery Sales 59, 650 00
Sievers Equipment 74,043 72
Birkey' s Equipment 75, 000 00
Bobcat of Champaign 82, 425 00
Martin Equipment 99, 700 00
Commissioner Woodworth asked that the bids be tabled for review at the next council meeting.
13 A motion was made by Commissioner Woodworth and seconded by Commissioner Hargis to waive the formal bidding process and approve the purchase of 2,000 model S0320SN Mueller water meters at a unit price of$ 102 and 500 model S0520SN Mueller meters and a unit price of$139 00 from NEXGRID of Fredericksburg, VA for the use by the water department at a total cost of$273, 500 00 Commissioner Woodworth explained that this meter is compatible with the NEXGRID system. Had these meters been purchased from a local vender they would have cost$ 15 00 more per meter Upon a roll call being taken, the results were as follows.
Commissioner Chuck Woodworth yea
Commissioner Peggy Hargis yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
14 Commissioner Hargis reported that the street department has been working on snow and ice removal.
15 A motion was made by Commissioner Hargis and seconded by Commissioner Sherwood to waive the formal bidding process and approve the purchase of a 2009 GMC C5500 bucket truck from Schmidy' s Machinery Company of Clinton, IL for use by the Street Department for tree trimming and removal at the cost of$ 35, 000 Commissioner Hargis explained that all tools would be kept on the truck, saving loading time, has a winch to assist the sewer department to safely lift pumps and could be used for hanging light displays in the park. Upon a roll call being taken, the results were as follows
Commissioner Peggy Hargis yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Commissioner Chuck Woodworth yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
16 Mayor Glazebrook thanked the Street Department for their work on snow removal. He reminded the council about the employee breakfast that will be held on November 21, 2019 at the gas department and asked that they complete their budgeting questionaires and talk with Sarah about the budget. Mayor Glazebrook reminded the public of the Titus land sale on November 15th
17 Ordinance 19- 18 — An Ordinance for Levy & Assessment of Taxes for the Fiscal Year Beginning May 1, 2019, and ending April 30, 2020, for the City of Sullivan, was presented for the first reading. Treasurer Golden had previously given the Council some information on what the tax levy could look like. She read each fund and the total amount levied for each fund. The net total of the tax levy for the fiscal year is to be 744,313 00 The ordinance will be passes at the December 9, 2019 meeting.
18 Mayor Glazebrook asked ifthere was any discussion regarding cannabis. Dan Flannell explained that the council will make a decision at the first meeting in December They must vote ifthey desire to opt out. Ifthe council chooses not vote, they are then opted in and can pass tax and usage ordinances.
19 Treasurer Golden asked for feedback from the Council on employee uniforms. She explained that there have been service and billing issues with the current uniform service. The unions are on board with the change due to being city wide. Her suggestion is to provide a clothing allowance for the employees where they can purchase their clothing. Treasurer Golden has received some vendor information and price ranges from IBEW Rep Tony Cook for fire rated clothing. She explained that there would be an overall savings from the uniform service but we would need to continue with the service for mats and shop towels.
20 A motion was made by Commissioner Sherwood and seconded by Commissioner Woodworth to adjourn to closed session at 8. 31 p.m. to discuss the potential acquisition of real estate and to discuss the setting of a price for the sale of property owned by the City of Sullivan. Upon roll call being taken, the results were as follows
Commissioner Abbey Sherwood yea
Commissioner Chuck Woodworth yea
Commissioner Mike Fowler yea
Commissioner Peggy Hargis yea -
Mayor Richard Glazebrook yea
and the motion was declared carried
21. Mayor Glazebrook reconvened the meeting at 8 58 p.m.
22. A motion was made by Commissioner Woodworth and seconded by Commissioner Sherwood to adjourn the meeting. Upon roll call being taken, the results were as follows
Commissioner Chuck Woodworth yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Commissioner Peggy Hargis yea
Mayor Richard Glazebrook yea
and the motion was declared carried and the meeting was adjourned at 8 58 p.m.
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