Monroe County Board of County Commissioners met Jan. 21.
Here is the minutes provided by the board:
The meeting of the Board of County Commissioners of Monroe County, Illinois was called to order at 9:16 a.m. Chairman Robert Elmore, Commissioner Vicki Koerber and Commissioner Schultheis were present.
Others present included County Clerk Jonathan McLean, Sheila Wetzler, and State’s Attorney Chris Hitzemann.
The Chairman asked for public comment. Pat Kelly stood and asked why all of the county checks are coming out of the County Clerk’s office. The County Clerk said that the county auditors highly recommend that the County Clerk writes checks and the County Treasurer countersigns and reconciles the checks. It does create more work for the Clerk’s office but we are working through these changes.
The Board was presented with a list of Accounts Payable for approval.
The following Accounts Payable having been approved for payment, Commissioner Schultheis moved that the same be allowed and that vouchers be issued against their respective funds of the County Treasurer for payment. Second by Commissioner Koerber. All voting Aye. None Nay. None Absent. Motion carried.
Commissioner Koerber made a motion to approve the open meeting minutes on December 16, 2019, January 3, 2020, January 6, 2020, and January 10, 2020. Second by Chairman Elmore. All voting Aye. None Nay. None Absent. Motion carried.
Commissioner Koerber wanted to discuss the closed meeting minutes prior to approving. Commissioner Koerber made a motion to go in to closed meeting for the purpose of discussing the minutes of the closed meeting on December 2, 2019. Second by Chairman Elmore. All voting Aye. None Nay. None Absent. Motion carried. Resolution #20-5
Chairman Elmore made a motion to come out of closed meeting. Second by Commissioner Koerber. All voting Aye. None Nay. None Absent. Resolution #20-6
Commissioner Koerber made a motion to approve the closed meeting minutes of November 18, 2019 (total of four closed meetings), November 21, 2019, November 25, 2019, December 2, 2019, December 16, 2019, January 3, 2020, January 6, 2020 and January 10, 2020. Second by Chairman Elmore. All voting Aye. None Nay. None Absent. Motion carried.
Chairman Elmore presented an application from the Citizens for a Pool – St. Paddy 5K Run/Walk for use of the courthouse and bandstand on March 14, 2020. Motion to approve the application by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
Chairman Elmore presented a resolution to reappoint James Hill to ILLINOISouth Tourism for a term of one year beginning on January 1, 2020 and expiring on December 31, 2020. Motion to approve by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #20-7
Approval of the 2019-2020 lease agreement between Monroe County and the Monroe Randolph Regional Office of Education. The total lease is $21,600 each year. It breaks down to a monthly payment of $1,800. Motion to approve by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
A resolution to approve the sale of retired election equipment was presented by County Clerk Jonathan McLean. Motion to approve the resolution was made by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #20-8
A resolution titled approval of the agreement with the City of Columbia for the improvements to Old Bluff Road and DD Road in the City of Columbia was presented by County Engineer Aaron Metzger.
Commissioner Koerber made a motion to approve the resolution. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #20-9
A resolution titled federal participation agreement and appropriation for the Hanover Road turn lane and phase I resurfacing project was presented by County Engineer Aaron Metzger. Commissioner Koerber made a motion to the resolution. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #20-10
Chris Voelker came before the Board to discuss the text amendment to the zoning code. An ordinance to amend the zoning code to allow for wedding/reception venues was presented for approval. Motion to approve the ordinance made by Commissioner Koerber. Second by Chairman Elmore. Commissioner Koerber and Chairman Elmore voting Aye. None Nay. Schultheis Abstain. None Absent. Motion carried. Ordinance #20-1
Kim Keckritz came before the Board to discuss the January 2020 Oak Hill Nursing Home Report.
Motion to approve the nursing home claims and payroll by Commissioner Koerber. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
Brian Lenhardt with Coast to Coast came before the Board to discuss upgrades to the courthouse postage machine. Mr. Lenhardt recommended that the postage machine be upgraded to meet new postal regulations. The monthly rental cost for the equipment will go from $152.49 to $168. Commissioner Koerber made a motion to approve the proposal from Coast to Coast for the FP Postbase Vison A7 - 70 piece per minute postage machine - at a monthly lease of $168 and one-time networking setup of $175. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
Commissioner Koerber made a motion to remove the agenda item Fick, Eggemeyer, Williamson CPAs. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
Chairman Elmore said he is going to move forward with publishing a job opening for a nursing home administrator. No votes or decisions were made by the Board regarding this item.
Commissioner Koerber discussed the creation of a public safety coordinator. This position would be over Monroe County EMA and Monroe County 9-1-1. Commissioner Koerber submitted proposed duties of a public safety coordinator and part-time assistant. Commissioner Koerber made a motion to authorize the State’s Attorney to draft an intergovernmental agreement with 9-1-1 to create a public safety coordinator position. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried.
A motion was made by Commissioner Koerber to go in to closed meeting for the purpose of personnel. Second by Commissioner Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #20-11
Motion to come out of closed meeting by Commissioner Koerber. Second by Schultheis. All voting Aye. None Nay. None Absent. Motion carried. Resolution #20-12
Meeting is open again at 12:57 p.m.
Commissioner Koerber made a motion to offer a full -time position in zoning/mapping and platting to Jennifer Johnson and have the new position report directly to the county zoning administrator. Second by Chairman Elmore. All voting Aye. None Nay. None Absent. Motion carried.
There being no further business to come before the Board, motion to adjourn was made by Commissioner Schultheis. Second by Chairman Elmore. All voting Aye. None Nay. None Absent. Motion carried.
Meeting adjourned at 12:59 p.m.
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"The Monroe County Board of Commissioners is comprised of three elected members. The Chairman is the Chief Elected Official."
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