City of Columbia City Council met April 6.
Here is the minutes provided by the council:
A. Call Meeting To Order
Mayor Hutchinson called the City Council of Columbia, Illinois to order at 7:00 PM.
B. Roll Call
Present: Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch*, Holtkamp*, Martens, and Riddle.
Absent: None.
Quorum present.
Administrative Staff present:
City Clerk Wes Hoeffken* City Attorney Terry Bruckert* City Engineer Chris Smith Accounting Mgr. Nicole Guile* IT Support Mgr. James Mitchell Tourism Coord Sue Spargo*
City Administrator Douglas Brimm* Chief of Police Jerry Paul Deputy Chief of Police Jason Donjon* Dir. of Comm Dev. Scott Dunakey* EMS Chief Kim Lamprecht*
C. Pledge of Allegiance
Those in attendance recited the Pledge of Allegiance.
D. Proclamations/Recognitions/Presentations
There were no Proclamation, Recognitions, or Presentations.
E. Public Input
There was no public input.
F. Comments & Announcements - Mayor
There were no Mayor Comments & Announcements
G. Comments & Announcements - Aldermen
There were no Aldermen Comments & Announcements.
H. Comments & Announcements - Department Directors
There were no Department Director Comments & Announcements.
I. Consent Agenda
City Clerk Hoeffken read the Consent Agenda.
1. Motion to approve minutes of the Regular City Council Meeting held Monday, March 16, 2020
2. Motion to approve minutes of the Closed Session of the City Council held Monday, March 16, 2020
3. Motion to approve minutes of the Special City Council Meeting held Friday, March 27, 2020
4. Motion to authorize the payment of vouchers for the period from March 16, 2020 through April 2, 2020 in the amount of $283,279.94.
Mayor Hutchinson inquired if the Council wished to remove any items prior to a motion.
There were none.
Motion:
It was moved by Alderman Martens, and seconded by Alderman Agne, to approve the Consent Agenda as read.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
J. Unfinished Business
1. Ordinance No. 3507 - Side Letter of Agreement between City of Columbia & Illinois FOP
Motion: It was moved by Alderman Ebersohl, and seconded by Alderman Niemietz, to pass and approve Ordinance No. 3507, an ordinance approving a Side Letter of Agreement between the City of Columbia, Illinois and the Illinois Fraternal Order of Police Labor Council.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: O Absent: O Abstain:
K. New Business
1. Proposed Fair Housing Resolution Mr. Dunakey informed the Council the City recently received a $1 Million grant of Community Development Block Grant (CDBG) funds to assist DeRossett Investments/Intertel with the purchase of their new office building being constructed in the Eleven South office park. Mr. Dunakey then explained all CDBG grantees are contractually obligated to pass a fair housing resolution establishing a local fair housing policy which has been distributed in the form of a draft resolution. Mr. Dunakey concluded the resolution will be presented at the next Council meeting.
2. Draft Field Use Agreement between the City, CUSD 4, and Columbia Athletic Association
Mr. Dunakey informed the Council the City currently has an agreement with the Columbia Khoury League, Columbia Athletic Association, and Columbia School District regarding the use and scheduling of the American Legion and Bolm-Schuhkraft ballfields. Mr. Dunakey then explained the agreement is set to expire on April 30, 2020 adding the Columbia Khoury League is now defunct and the Columbia Athletic Association has assumed operation of the local recreational baseball program. Mr. Dunakey then referred the Council to the draft of a new agreement to replace the one set to expire.
3. Proposed Appointments to the Plan Commission
Mr. Dunakey informed the Council that two Plan Commission terms (Russell Horsley, Caren Burggraf) will expire on April 20, 2020 and a third member (William Seibel) has tendered his resignation, and that per the Plan Commission Bylaws only Mr, Seibel is eligible for another term. Mr. Dunakey then stated that three replacement members will need to be named and added that Staff is recommending the appointment of Hal Hoppe, Elizabeth Kutterer-Sanchez, and Will Trowbridge as the replacement members for the Plan Commission and that an ordinance would be prepared for consideration.
4. Award Bid to Furnish Materials for the Centerville Road Water Main Replacement
Project Mr. Smith informed the Council that bids for the Centerville Road Water Main Replacement Project were received and opened on March 24, 2020 and the low bidder was IMCO Utility Supply Company in the amount of $26,387.00,
Motion: It was moved by Alderman Ebersohl, and seconded by Alderman Martens, to accept the recommendation of the City Engineer and accept the low bid of $26,387.00 submitted by IMCO Utility Supply Company for materials for the Centerville Road Water Main Replacement Project.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
5. Fiscal Year 2021 Budget, Fee Schedule, and Salary Ordinance
Mr. Brimm provided an overview of the 2021 Budget, Fee Schedule and Salary Ordinance, including the following:
• Adjusted the budget to reflect a $25,000.00 reduction in sales tax revenue as a result of the COVID-19 pandemic. Deferring backfilling open positions until later in the fiscal year. An increase in service fees to capture the actual cost of providing the specified service. An across the board fixed percent increase in employee wages with the exception of a few co-workers, whose increases will be addressed in closed session.
L. Closed Session
There was no business addressed in Closed Session.
Mayor Hutchinson informed the Council that he would entertain a motion to go into Closed Session to discuss 5 ILCS 120/2(c)(1) Appointment, Employment, Compensation, Performance, or Dismissal of Specific Employees of the Public Body and 5 ILCS 120/2(c)(5) Purchase or Lease of Real Property for the Use of the Public Body.
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Agne, to direct the Mayor to go into Closed Session at 7:18 PM to discuss 5 ILCS 120/2(c)(1) Appointment, Employment, Compensation, Performance, or Dismissal of Specific Employees of the Public Body and 5 ILCS 120/2(c)(5) Purchase or Lease of Real Property for the Use of the Public Body.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: O Abstain:
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to return to Regular Session of the City Council at 7:39 PM.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
Upon return to Regular Session, Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, Riddle, and Mayor Hutchinson were present.
M. Announcements
Alderman Niemietz requested a portable bathroom could be placed in the Meadow Ridge Park before it gets too busy with various activities.
Mayor Hutchinson reminded residents to exercise good hygiene, comply with the Social Distancing initiative, and honor the Stay At Home order in an effort to combat the COVID-19 pandemic.
N. Adjournment
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Agne, to adjourn the Regular City Council meeting held Monday, April 6, 2020 at 7:45 PM.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
https://docs.google.com/document/d/1HRTIt3twBH44bfMc-8j9P6DRBfWgFLNp-ISmk0fz3T8/edit
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