City of Columbia City Council met March 16.
Here is the minutes provided by the council:
Prior to the Meeting, Mr. James Mitchell provided an overview as to how the meeting is being broadcasted over the internet and how external participants can ask questions or make statements.
A. Call Meeting To Order
Mayor Hutchinson called the City Council of Columbia, Illinois to order at 7:15 PM.
B. Roll Call
Present: Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle. Absent: None. Quorum present.
Mayor Hutchinson asked for a moment of silence for Police Officer Jared Reddick who recently passed away.
Administrative Staff present:
City Clerk Wes Hoeffken
City Administrator Douglas Brimm City Attorney Terry Bruckert
Chief of Police Jerry Paul City Engineer Chris Smith
Deputy Chief of Police Jason Donjon City Treasurer Linda Sharp
Dir. of Community Dev. Scott Dunakey IT Support Mgr James Mitchell EMS Chief Kim Lamprecht Head Librarian Annette Bland
Accounting Manager Nicole Guile Community Relations & Tourism Coordinator Sue Spargo
C. Pledge of Allegiance
Those in attendance recited the pledge of Allegiance.
D. Proclamations/Recognitions/Presentations
1. Andrea Yochum - Historic Main Street Columbia Association
Ms. Yochum presented an update on the Historic Main Street Columbia Association including current Covid-19 actions and mandates, the reason for seeking Main Street Accreditation versus Association, and switching to a strategic association that sponsors events versus an events sponsoring association.
2. Captain Jason Donjon
Mayor Hutchinson recognized Captain Jason Donjon on his completion of the National FBI Academy
E. Public Input
1. Proposed Ordinance No. 3505
Cindy Huseman stated in regards to proposed Ordinance No. 3505 an appeal has already been submitted with the State Liquor Control Commission in opposition to the activities of Sunset Overlook.
2. Proposed CUP-B Overlay for the Country Crossing Subdivision
Mr. Bernie Toenjes stated it has been confirmed the developer does not have an access easement to the private section of Hill Castle Road.
Mr. Patrick Fromme inquired about the lack of easement for Hill Castle Road. Mayor Hutchinson suggested Mr. Fromme contact Mr. Brimm or Mr. Dunakey for a current status.
Mr. Mark Henke requested a copy of the legal opinion on the original 2006 annexation of the Country Crossing subdivision. Mayor Hutchinson suggested Mr. Henke contact Mr. Brimm or Mr. Dunakey to submit an FOIR for that information.
Mr. Marty Hubbard stated he will proceed with the development with or without the CUP-B overlay and added he has tried to work with the residents. Mr. Hubbard then explained the overlay is a blend of R-4 and R-3 lot sizes and provides more greenspace and a reduced number of lots. Mr. Hubbard then stated without the overlay he will build out the subdivision following the existing R-3 zoning and building code.
Mr. Gary Nicholson questioned how Mr. Hubbard can get more lots with the R-3 zoning given the need for water retention/detention.
There were no other comments or questions from online participants or those present in the Council Chambers.
F. Comments & Announcements - Mayor
Mayor Hutchinson provided any overview of the current Covid-19 situation and read the latest Executive Order from the Governor regarding the operations of bars and restaurants. Mayor Hutchinson then stressed that residents continue to go about business as usual while being aware of the coronavirus outbreak, including limiting face-to-face contact and onsite interaction. Mayor Hutchinson stated Columbia residents take care of fellow Columbians.
G. Comments & Announcements - Aldermen
There were no Aldermen Comments & Announcements.
H. Comments & Announcements - Department Directors
There were no Department Director Comments & Announcements.
1. Consent Agenda
City Clerk Hoeffken read the Consent Agenda.
1. Motion to approve minutes of the Regular City Council Meeting held Monday, March 02, 2020, as amended by Alderman Niemietz.
2. Motion to approve minutes of the Committee of the Whole held Monday, February 24, 2020
3. Motion to approve minutes of the Closed Session of the Committee of the Whole held Monday, February 24, 2020
4. Motion to authorize the payment of vouchers for the period from March 1, 2020 through March 15, 2020 in the amount of $335,323.46.
5. Motion to approve Ordinance No. 3504 providing for the appointment of two (2) replacement members to the Parks and Recreation Advisory Board (Rebecca Hunt and Sarah Clarke).
6. Motion to approve a Special Event Permit for Century 21 Advantage Easter Egg Hunt (April 13, 2020) as submitted and on file at City Hall.
7. Motion to approve a Special Event Permit for Historic Main Street Columbia Association Rotten Egg Hunt (April 17, 2020) as submitted and on file at City Hall.
8. Motion to approve a Special Event Permit for City of Columbia Music at Metter (May 31, June 14, June 28, July 12, and July 26, 2020) as submitted and on file at City Hall.
9. Motion to approve a Special Event Permit for Historic Main Street Columbia Association Wednesday Night Workouts (Wednesdays in June and July 2020) as submitted and on file at City Hall.
10. Motion to approve a Special Event Permit for CROWN 4th of July Bike Parade (July 4, 2020) as submitted and on file at City Hall.
Mayor Hutchinson inquired if the Council wished to remove any items prior to a motion. There were none.
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to approve the Consent Agenda as read.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
J. Unfinished Business
1. Ordinance No. 3503 - Community Unit Plan Type B (country Crossings)
Mr. Dunakey informed the Council that a formal protest had been filed which will require a super majority of the Council to approve the proposed CUP-B overlay.
Alderman Roessler inquired as to how the final escrow amount will be determined. Mr. Dunakey stated this would be part of the negotiations during the subdivision plat review and approval process. Alderman Agne inquired as to what leverage the City has. Mr. Dunakey stated the Council still has control over the review and approval of the subdivision plat. Alderman Niemietz inquired about the difference between a CUP-A and CUP-B for the property since a CUP-B does permit multi-family housing. Mr. Dunakey stated prohibiting multi-family housing can all be added to the subdivision plat and listed as restrictive covenants.
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Niemietz, to pass and approve Ordinance No. 3503, an ordinance establishing a Community Unit Plan Type B (CUP-B) on parcels #04-23-318-017-000, #04-23-318-018-000, #04-23-318-019-000, and #04-23-400-001-000, generally located northeast of the State Route 3 and 158 Interchange.
Motion Failed. (Note: A two-thirds favorable vote was required to pass the Ordinance in accordance with the provisions of 65 ILCS 5/11-13-14) Roll Call vote results: 4 Aye: Ebersohl, Agne, Niemietz, and Holtkamp 4 Nay: Roessler, Huch, Martens, and Riddle 0 Absent: 0 Abstain:
2. Award Bid for Bolm-Schuhkraft Connector Trail Project
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to accept the recommendation of the City Engineer and award the bid for the Bolm-Schuhkraft Connector Trail Project to Baxmeyer Construction Inc. in the amount of $381,487.77.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
3. Oates Associates Inc. Agreement for Quarry Road Phase 1 Project
Motion: It was moved by Alderman Ebersohl, and seconded by Alderman Holtkamp, to accept the recommendation of the City Engineer and approve the agreement with Oats Associates Inc. for right-of-way negotiations and construction engineering for the Quarry Road Phase 1 project.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
K. New Business
1. Motor Fuel Tax Program
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Holtkamp, to accept the recommendation of the City Engineer and approve the proposals of Beelman Logistics, LLC for items 2,3,4,5,7,7a, Redi-Mix for items 6a,66,60,6d, Don Anderson for item 9, and JTC Petroleum for item 10, to furnish material for the Motor Fuel Tax Program.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
2. Ordinance No. 3505 - Add Section 5.20.310 to Liquor Code
Motion: It was moved by Alderman Riddle, and seconded by Alderman Martens, to pass and approve Ordinance No. 3505, an ordinance adding Section 5.20.310 to the City of Columbia Liquor Code to address Appeals.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
3. Mayor Pro Tem March 21, 2020 - April 4, 2020
Motion: It was moved by Alderman Agne, and seconded by Alderman Niemietz, to appoint Alderman Ebersohl as Mayor Pro Tem for the period commencing March 21, 2020 and ending April 4, 2020.
Motion Passed. Roll Call vote results: 7 Aye: Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 1 Abstain: Ebersohl
4. Discussion of Fiscal Year 2021 Budget
Mr. Brimm provided the following overview for a draft of the fiscal year 2021 budget.
Corporate (Administration)
5.06% Decrease from FY 2020
• Personnel Realignment
o Shifting Information Technology from vendor to in-house o Discontinuing Community Relations/Tourism Coordinator position
• Retitling as Assistant to City Administrator position
• Technology Advancement
o VOIP Phone System ($25,000)
o Finance/Customer Service Software ($233,000) Police (Enforcement/Dispatch)
• 4.08% Increase from FY 2020 (Enforcement)
• 3.51% Increase from FY 2020 (Dispatch) Personnel
o Added PT Records Clerk (Reassigned from City Hall) Equipment
o Continued lease payments
o Replacing Dispatch workstations DOPW - Street Division
• 3.50% Decrease from FY 2020
o Continuing 50/50 Sidewalk Program
o Continuing Concrete Replacement Program
o Planning storm sewer/drainage improvements
o Culvert replacement (Valley Drive) Community Development
• Planning
o 4.82% Increase from FY 2020
o Personnel
• Creation of City Planner Position Building & Zoning
o 16.90% Increase from FY 2020 O Personnel
• incorporation of Neighborhood Improvement Officer O Equipment
• Replacement Building Official Vehicle Park Fund
• 0.85% Decrease from FY 2020 Equipment
o Replacement Utility Tractor Improvements
o Seal GM&O Trail (Rueck Road to Gedern)
o Metter Park Walking Trail Replacement/Repair Park Improvement Fund
. 92.03% Increase over FY 2020
• Projects
o Replace Lions Pavilion-Bolm-Schuhkraft Park
o Seal Tennis Court (Geotextile Fabric System)
o Reseal Tennis Court # 2 Bolm-Schuhkraft Debt Service
o Transfer to 2020 Alternative Revenue Source Bond Fund (Creekside
Park) Ambulance Fund
• 6.54% Increase over FY 2020
$307,500.00 - Budgeted transfer from General Fund Collective bargaining commenced Equipment
o Illinois Finance Authority Loan Repayment
o New Ambulance Lease
o Zoll X Series Cardiac Monitor acquisition Motor Fuel Tax (MFT) Fund
• 17.86% Increase from FY 2020
• Projects
o Quarry Road Phase 1 Construction
o Quarry Road Phase Il Engineering
o N Main Street Resurfacing Construction
o IL-3 and Gall Road Construction Garbage Fund
• 5.82% Increase from FY 2020
o Refuse Collection Contract
o Portion of Finance/Customer Service Software
Library Fund
• 2.38% Increase from FY 2020 (Library Operations)
• 41.65% Decrease from FY 2020 (Library Building Fund) Equipment
o 2 New Computers (Library)
o New HVAC (Building) Capital Development Fund
• 58.20% Increase from FY 2020 Projects
o Creekside Park Design O\
o Wilson Hill Drainage
o Bolm-Schuhkraft Conn. Trail Construction/ ROW
o Quarry Road Phases I and II (Roundabout)
o Main Street - Streetscape 2 & 3 Const.
o Main Street - Resurfacing
o Old Bluff Road/DD (Reimbursed through EDP Grant) Tourism
• 3.00% Increase from FY 2020
o Increase in Pop-Up Shop Building Expense Tax Increment Financing (TIF)
. 29.60% Increase from FY 2020
• Projects
o Valmeyer Road Improvement
o Bolm-Schuhkraft Connector Trail
o Carl Street Bridge Replacement Utility Funds
• Water Fund
o 0.60% Decrease from FY 2020
o Projects
. Dupo Interchange Realignment
o Equipment
Water Meter Replacement Continuation
Replacement Utility Truck Sewer Fund
o 8.56% Increase from FY 2020
o Equipment
• Upgrade Lagoon Alarm/Controls
• Replacement Sewer Jetter
• Lagoon Sludge Reducer
• Sewer Lining
Alderman Niemietz inquired if the sludge reducer was a chemical or equipment. Mr. Smith stated it is a chemical. Alderman Niemietz then inquired about the concrete replacement program. Mr. Brimm stated the program is included under line item 47500 within the budget. Mr. Smith stated the concrete actually comes out of MFT funds.
Alderman Roessler then clarified the purchase of a new ambulance, moving of existing personnel, backfilling of the Police Department, realigning the information technology department and upgrading of accounting software. Mr. Brimm explained the budget includes the most expensive software package reviewed merely for budget consideration but is not necessarily the application that will be purchased.
Closed Session Mayor Hutchinson informed the Council that he would entertain a motion to go into Closed Session to discuss 5ILCS 120/2(c)(1) Appointment, Employment, Compensation, Performance, or Dismissal of Specific Employees of the Public Body, and 5ILCS 120/2(c)(2) Collective Bargaining.
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Agne, to direct the Mayor to go into Closed Session at 8:12 PM to discuss 50LCS 120/2(c)(1) Appointment, Employment, Compensation, Performance, or Dismissal of Specific Employees of the Public Body, and 5ILCS 120/2(c)(2) Collective Bargaining.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Martens, to return to Regular Session of the City Council at 8:30 PM.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: 0 Absent: 0 Abstain:
Upon return to Regular Session, Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, Riddle, and Mayor Hutchinson were present.
M. Announcements
1. Call For Committee Meetings - Monday, March 23, 2020
There was no Call for Committee.
N. Adjournment
Motion: It was moved by Alderman Agne, and seconded by Alderman Martens, to adjourn the Regular City Council meeting held Monday, March 16, 2020 at 8:31 PM.
Motion Passed. Roll Call vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
https://docs.google.com/document/d/1Kxa9QI8KDqo5FhPmgFEqzlST9MH_XR8wy6eCt5O7UyU/edit
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