Columbia Community Unit District No. 4 Board of Education met May 21.
Here is the minutes provided by the board:
DUE TO THE COVID-19 PANDEMIC, ALL ATTENDEES WERE PRESENT VIA VIDEO CONFERENCE
Present: Absent:
Karen Anderson
Tammy Hines
John Long
Greg Meyer
Scott Middelkamp
Greg O’Connor
Lisa Schumacher
Dr. Victor C. Buehler, Superintendent
Dr. Courtney Castelli, Assistant Superintendent
Mr. Brian Reeves, Columbia High School Principal
I. Call to Order/ Roll
President Middelkamp called the regular meeting to order at 7:07 p.m. via live streaming on Facebook.
Visitor(s) Present: Scott Hardwick and Tim Kwiatkowski
II. Welcome/ Recognition of Visitors
President Middelkamp welcomed the public who were viewing the meeting via live streaming on Facebook.
III. Public Comments And Correspondence
There were no public comments.
APPROVE CONSENT AGENDA (Items IV. and V.)
IV. Minutes and Finance
Motion to approve the following consent agenda items (Item IV. Minutes and Finance and Item V. Personnel Items), as presented, by Interim Superintendent Buehler:
A. Approval of Minutes–
a) Open Session(s)
a. Regular Meeting – April 23, 2020 b)
b. Executive Session(s) –
a. Regular Meeting – April 23, 2020
B. Approve Bookkeeper’s Financial Position/Treasurer’s Reports
C. ApproveBudgetReport–April30,2020
D. ApproveExpenditures–May,2020
E. ActivityFundBalanceReport–April30,2020
V. Personnel Items
A. AcceptResignation(s)–
a.Kate Randle, School Social Worker
b.Jana Eytchison, District & Board Recording Secretary (retirement effective 8/4/2020)
c. Marilee Beyer, Bus Driver (retirement eff. 5/22/20) d. Patrick Baker, Freshman Boys’ Basketball Coach
B. Employ Educational Support Personnel-
a. Summer Custodian/Grounds-Dianne Bierman, Cindy Strathmann, Amanda Auer, and Kyle Steve
b. Summer Painter – Dianna Thomas-Scarlet and Sandy Dohrman
c. Extended School Year Paraprofessionals-Karen Proctor, Gloria Ealy, Shannon Hrdlicka, and David Jackson
d. Summer Technology Workers-Lydia Dowell and Austin Luebbers
Employ Certificated Personnel –
a.Michelle Gillum, School Psychologist
b.Extended School Year Special Education Teachers-Amy Froess, Tiffany Taylor, Chelsea Adair, Katelyn Schwoeppe, and Samantha Kendall
D. Approve Leave of Absence Request(s) - None
E. Approve Extra Curricular Assignments – None
F. Approve Non-Certified Class Advancements - None
G. Declare Vacancy(s) –
a. School Social Worker
b. District Secretary/Board Recording Secretary c. Freshman Boys’ Basketball Coach
Motion to approve consent agenda (Item IV. Minutes and Finance and Item V. Personnel Items), as presented, was made by Karen Anderson, seconded by Tammy Hines.
On a roll call vote:
Anderson-Aye, Hines-Aye, Long-Aye, Meyer-Aye, Middelkamp- Aye, O’Connor-Aye, Schumacher-Aye.
The motion carried, 7-Aye, 0-Absent, 0-Nay
VI. Communications - Reports and Presentations
A. Enrollment
B. AdministrativeReports
1. Principal’s Report
Mr. Brian Reeves, Columbia High School Principal, was in attendance and reported on the following:
• College Signing Day and Graduation were the last of the year-end events recently held, both virtual and live-streamed. All of the virtual ceremonies could not have been possible without the help of Taylor Nickerson and the high school office staff. A huge thank you to everyone who helped make these ceremonies outstanding functions during a very strange and difficult time.
• Next week is Trunk & Trade. At designated times, students will be able to turn in their Chrome Books and pick up the remaining personal items left in their desks and lockers.
2. Assistant Superintendent’s Report –
Dr. Castelli, Assistant Superintendent, reported on the following:
a) Year End Update. Dr. Castelli reported that the teachers are aiming to finish the year as strong as they possibly can. They are reaching out to families to see if they need assistance or guidance.
b) Planning for SY2020-2021. Dr. Castelli reported the plan right now is to slow down and wait to hear from the ISBE as to next steps. The ISBE is proposing three plans that will hopefully be sent out next week. She and the administration will be meeting soon to go through all of the information. Teachers and parents will also be asked for feedback.
Calendar Adjustments for the 2019-2020 school year are on hold pending guidelines from the ISBE.
3. Superintendent’s Report –
a) Miss VIC FY2021 Rate Increase. Health insurance will have an increase of 14.2%. This year will be 6.2%. We may be looking into other plans next year.
b) HLS Update. The results of the Health Life Safety Survey will be available in the next few weeks.
c) FOIA Requests. There was one FOIA request from Data Research Partners LLC.
Dr. Buehler also reported on the following:
• The custodians started back full time on Tuesday.
• He has directed Dr. Castelli to purchase a driver’s education car.
• State money will probably be the same as last year.
VII. Discussion Items
1. School Resource Officer. Dr. Castelli forwarded to the Board via email the breakdown of expenses in connection with the City of Columbia and the District for the School Resource Officer salary.
2. HLS Architect Roof Inspections. Tim Kwiatkowski, with FGM Architects, was present and addressed the board regarding potential roof repair/replacement at the high school. Discussion was held regarding which areas needed the most immediate repair, and which areas could wait. A third-party roofing company was hired at the request of the board to examine the roof and give the District their opinion of the current condition. Mr. Kwiatkowski recommended several options but said a decision needed to be made within the next week or the entire project would have to wait until next year. The board decided to schedule a special meeting on May 28 at 6:00 p.m. in order to give them time to research and make a decision.
VIII. Items For Action
A. Motion was made by John Long and seconded by Lisa Schumacher to adopt the Resolution providing for the issue of not to exceed $13,200,000 General Obligation School Bonds, Series 2020, of the District for the purpose of increasing the Working Cash Fund of the District and refunding certain outstanding bonds of the District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on the bonds, and authorizing the sale of the bonds to the purchaser thereof.
On a roll call vote:
Hines-Aye, Long-Aye, Meyer-Aye, Middelkamp-Aye, O’Connor- Aye, Schumacher-Aye, Anderson-Aye.
The motion carried, 7-Aye, 0-Absent, 0-Nay
B. Motion was made by Lisa Schumacher and seconded by Tammy Hines to adopt the Intergovernmental Agreement Between Columbia Community Unit School District #4 and the City of Columbia for the purpose of providing police officer services at the school.
On a roll call vote:
Long-Aye, Meyer-No Vote (stepped out), Middelkamp-Aye,
O’Connor-Aye, Schumacher-Aye, Anderson-Aye, Hines-Aye. The motion carried, 6-Aye, 1-No Vote, 0-Absent, 0-Nay
C. Motion was made by Greg O’Connor and seconded by Karen Anderson to approve CUSD4’s Consolidated Plan for
ESSA and IDEA federal grants.
Upon a voice vote, Motion Carried 6-Aye, 1-No Vote, 0-Absent, 0-Nay
D. Motion was made by John Long and seconded by Tammy Hines to approve the 2020 Extended School Year Program as presented.
On a roll call vote:
Meyer-Aye, Middelkamp-Aye, O’Connor-Aye, Schumacher-Aye, Anderson-Aye, Hines-Aye, Long-Aye.
The motion carried, 7-Aye, 0-Absent, 0-Nay
E. Motion was made by Lisa Schumacher and seconded by Greg Meyer to establish June 18, 2020, at 7:00 p.m. either in the Parkview Elementary School Library or via remote conference for the Public Hearing to Amend the 2019-2020 School Budget.
Upon a voice vote, Motion Carried 7-Aye, 0-Absent, 0-Nay
IX. Board President’s Prerogative
President Middelkamp thanked Dr. Castelli, Brian Reeves, and the entire CUSD4 staff for their hard work, patience and flexibility through all of the recent changes, new mandates, revisions, etc. Your hard work does not go unnoticed.
X. Closed Session 8:30 p.m.
It was moved by Karen Anderson, seconded by John Long to enter Closed Session for:
1. The Purposes of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1); and
2. The Purposes of discussion of collective bargaining items. 5 ILCS 120/2/(c)(2).
On a roll call vote:
Middelkamp-Aye, O’Connor-Aye, Schumacher-Aye, Anderson- Aye, Hines-Aye, Long-Aye, Meyer-Aye.
The motion carried, 7-Aye, 0-Absent, 0-Nay
President Middelkamp reconvened the meeting to Open Session in the District Board Room at 9:00 p.m.
Present: Absent:
Karen Anderson
Tammy Hines
John Long
Greg Meyer
Scott Middelkamp
Greg O’Connor
Lisa Schumacher
Dr. Victor C. Buehler, Superintendent
Dr. Courtney Castelli, Assistant Superintendent
Mr. Brian Reeves, Columbia High School Principal
Visitor(s) Present: None
XI. Action As A Result Of Closed Session
A. Motion was made by Greg Meyer and seconded by Tammy Hines to approve the employment contract for April Becherer as Eagleview Principal and Administrator in Charge of Transportation for a one-year period from July 1, 2020 through June 30, 2021.
On a roll call vote:
Hines-Aye, Long-Aye, Meyer-Aye, Middelkamp-Aye, O’Connor- Aye, Schumacher-Aye, Anderson-Aye.
The motion carried, 7-Aye, 0-Absent, 0-Nay
B. Motion was made by John Long and seconded by Lisa Schumacher to approve the employment contract for Robert Dugan as Parkview Principal for a 10-Month, 1-Year contract from July 1, 2020 through June 30, 2021.
On a roll call vote:
Long-Aye, Meyer-Aye, Middelkamp-Aye, O’Connor-Aye, Schumacher-Aye, Anderson-Aye, Hines-Aye.
The motion carried, 7-Aye, 0-Absent, 0-Nay
With no further business to come before the Board,
it was moved by Greg O’Connor, seconded by John Long, to adjourn the meeting. President Middelkamp adjourned the meeting at 9:03 p.m.
Upon a voice vote, Motion Carried 7-Aye, 0-Absent, 0-Nay
https://drive.google.com/file/d/1pkuaK64sJaeLGQLlAgvAahhnFlv99d0C/view
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