City of Columbia City Council met July 6.
Here is the minutes provided by the council:
A. Call Meeting to Order
Mayor Hutchinson* called the City Council of Columbia, Illinois to order at 7:00 PM.
B. Roll Call
Present: Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch*, Holtkamp*, Martens, and Riddle.
Absent: None.
Quorum present.
Administrative Staff present:
City Clerk Wes Hoeffken
City Attorney Luke Behme*
City Engineer Chris Smith
IT Manager James Mitchell
City Administrator Douglas Brimm
Chief of Police Jerry Paul
Dir. of Community Dev. Scott Dunakey
EMS Chief Kim Lamprecht*
C. Pledge of Allegiance
Those in attendance recited the Pledge of Allegiance.
D. Proclamations/Recognitions/Presentations
There were no proclamations, recognitions, or presentations.
E. Public Input
1. Jon Poetker
Mr. Jon Poetker addressed the Council regarding a home he is building at 714 Eckert Lane which is not in the City. Mr. Poetker stated the resident wants to maintain a presence in the county but because of the location of the existing City sewer service the homeowner will need to tap into the sewer which will require annexation into the City. Mr. Poetker mentioned there are existing homeowners that are not in the City that have city water. Mr. Poetker then inquired as to what can be included in the annexation agreement, especially improvements to the existing roadway. Mr. Poetker also inquired as to the timing for the annexation process since the home is already under construction and stressed that this property could serve as an example for similar parcels that are outside the city limits but need to connect to the city water and/or sewer system.
Mayor Hutchinson inquired if Mr. Poetker is aware the City's Code and if he had discussed this with the City Engineer and the Building Inspector. Mr. Poetker stated he has previously discussed this situation with both. Mayor Hutchinson then stated the City established the current code to prevent situations like this where there are pockets of properties outside the City boundaries with city water and sewer service. Mr. Brimm stated city staff would not recommend a variance for this situation. Mr. Poetker then inquired if the annexation process is an open negotiation. Mr. Smith stated there is nothing that defines specific street improvements except for the history of Eckert Lane and adjacent subdivisions. Mayor Hutchinson stated an annexation agreement needs to be submitted. Mr. Brimm stated that staff would be willing to discuss an annexation agreement with Mr. Poetker. Mr. Poetker inquired if a recoupment agreement could be included in the annexation agreement. Mr. Brimm stated that would all be part of the annexation agreement negotiations.
F. Comments & Announcements - Mayor
There were no Mayor Comments & Announcements
G. Comments & Announcements - Aldermen
There were no Aldermen Comments & Announcements.
H. Comments & Announcements – Department Directors
Scott Dunakey provided an update on City special events,
Due to the Covid-19 pandemic, the City has modified its schedule of events as follows:
• City-Wide Yard sale originally scheduled for April 3 & 4 rescheduled to August 14 & 15.
• Reduce, Reuse, Recycle Event originally scheduled for April 4 modified to electronics recycling only on August 1.
• Music at Metter concerts modified to virtual events on originally scheduled days.
Mr. Dunakey also provided the following recommendations:
• Cancel Festifall scheduled for October 4. The band has agreed to refund the deposit.
• Cancel the event portion of Halloween Hi-links scheduled for October 24. Businesses will be encouraged to use their own discretion for handing out candy on the original date and time unless otherwise restricted by the State.
• Review the Bright Night Christmas Parade scheduled for December 5 at the October 5 Council meeting.
• Review the Visit with Santa event scheduled for December 5 and 12 at the October 5 Council meeting.
I. Consent Agenda
City Clerk Hoeffken read the Consent Agenda.
1. Motion to approve minutes of the Regular City Council Meeting held Monday, June 15, 2020
2. Motion to approve minutes of the Closed Session of the City Council held Monday, June 15, 2020
3. Motion to authorize the payment of vouchers for the period from June 13, 2020 through June 30, 2020 in the amount of $418,297.82.
4. Motion to approve the Statement of Funds for the month ending Thursday, April 30, 2020 as submitted and on file at City Hall.
Mayor Hutchinson inquired if the Council wished to remove any items prior to a motion. There were none.
Motion: It was moved by Alderman Huch, and seconded by Alderman Niemietz, to approve the Consent Agenda as read.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle 0 Nay: O Absent: O Abstain:
J. Unfinished Business
1. Ordinance No. 3524 - Preliminary Subdivision Plat - Country Crossings II Subdivision
Motion: It was moved by Alderman Roessler, and seconded by Alderman Martens, to pass and approve Ordinance No. 3524, an ordinance approving the Preliminary Subdivision Plat for the Country Crossings II Subdivision.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
2. Ordinance No 3525 - 1000 Eleven South Sign Variance
Motion:
It was moved by Alderman Martens, and seconded by Alderman Niemietz, to pass and approve Ordinance No. 3525, an ordinance granting a Sign Variance for a sign located at 1000 Eleven South.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
Alderman Niemietz inquired if the other signs on the property would now be removed, and Alderman Ebersohl stated that request should include the tractor trailer sign. Mr. Dunakey stated this is already being addressed and he would insure any non-conforming signs are removed. Alderman Agne inquired if there is a limit on individual tenant signs. Mr. Dunakey stated signage is addressed in the annexation agreement.
K. New Business
1. Resolution No. 2020-14 - MEGSI Agreement
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Ebersohl, to pass and approve Resolution No. 2020-14, a resolution approving a Multi-Jurisdictional Intergovernmental Agreement for participation in the Metropolitan Enforcement Group of Southwestern Illinois.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
2. Resolution No 2020-15 - Transportation Alternatives Program Grant
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to pass and approve Resolution No. 2020-15, a resolution supporting the City of Columbia applying to East West Gateway council of Governments for a Transportation Alternatives Program Grant for developing and constructing GM&O Connector Trail Project in the City of Columbia, Illinois.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
3. Quarry Road Resurfacing - Phase 1 Project
Mr. Smith informed the Council the bids for the Quarry Road Resurfacing project came in over budget and he will be reworking the project and requesting new bids. Mr. Smith added the next bid cycle with IDOT is September 8, 2020.
Motion:
It was moved by Alderman Martens, and seconded by Alderman Ebersohl, to accept the recommendation of the City Engineer and reject the all bids for the Quarry Road Resurfacing - Phase 1 Project since they were over the budgeted project amount.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
4. Horner and Shifrin Agreement Addendum -SCADA System and Pump Station
Motion: It was moved by Alderman Riddle, and seconded by Alderman Ebersohl, to approve an addendum to the current agreement with Horner and Shifrin Inc. for additional Construction Administration in regards to the integration of the new SCADA System and new Pump Station.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
5. Ordinance No 3526 - Amend Ordinance No. 2806 (Special Use Permit - Pet Grooming Business)
Motion: It was moved by Alderman Roessler, and seconded by Alderman Martens, to pass and approve Ordinance No. 3526, an ordinance amending Ordinance No. 2806 which approved a Special Use Permit to allow a Pet Grooming Business on property zoned C-2 General Business District.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
6. Resolution No 2020-16 - Downstate Small Business Stabilization Grant Program
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Riddle, to pass and approve Resolution No. 2020-16, a resolution supporting an application to the Downstate Small Business Stabilization Grant Program to be submitted by the City of Columbia on behalf of Vo&J Investments, LLC dba West Park Bowi.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
L. Closed Session
Mayor Hutchinson informed the Council that he would entertain a motion to go into Closed Session to discuss the purchase or Lease of Real Property for the Use of the Public Body as permitted under 5 ILCS 120/2(c)(5).
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Ebersohl, to direct the Mayor to go into Closed Session at 7:30 PM to discuss the purchase or Lease of Real Property for the Use of the Public Body as permitted under 5 ILCS 120/2(c)(5).
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
Motion: It was moved by Alderman Ebersohl, and seconded by Alderman Holtkamp, to return to Regular Session of the City Council at 7:44 PM.
Motion Passed. Roll Call Vote results: 8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
Upon return to Regular Session, Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, Riddle, and Mayor Hutchinson were present.
M. Announcements
There were no announcements.
N. Adjournment
Motion: It was moved by Alderman Riddle, and seconded by Alderman Roessler, to adjourn the Regular City Council meeting held Monday, July 06, 2020 at 7:45 PM.
Motion Passed. Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddie
0 Nay:
0 Absent:
0 Abstain:
https://www.columbiaillinois.com/AgendaCenter/ViewFile/Minutes/_07062020-112
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