City of Red Bud Finance Committee Met Feb. 22.
Here is the minutes provided by the committee:
Committee Members Present: Susan Harbaugh, Bill Hanebutt, Mike Rheinecker, Clem Esker, Rodney Nevois (Remote)
Committee Members Absent:
Council Members Present: Curt Guebert, Kyle Donjon
Council Members Absent: Jeremy DeMond
Others Present: Mayor Tim Lowry, Attorney Paul Ray, City Superintendent Josh Eckart, Code Administrator Jeff Mueller (Remote), Police Chief John Brittingham, Admin. Assist. Pam Poetker, City Clerk Joanne Cowell
Pledge of Allegiance
Committee Chairman Harbaugh called the meeting to order at 6:02 P.M. Committee Member Nevois requested participation in the meeting remotely, due to personal health reasons. There were no objections.
Old Business
I. Code of Ordinances Rewriting and Restructuring Process Update Jeff Mueller brought some erroneous items to Attorney Ray to correct under mobile homes. Junkyard and adult business are currently restricted to industrial zones. Randolph County passed an ordinance that these businesses cannot be within 1,000 yards of a residential district and Mueller thought that this may be something that the city also wants to do. Consensus was for Ray to proceed with that language making a 1,000-yard setback.
Business license fees still need to be decided. The idea of business licenses is that the city is aware of all operating businesses in Red Bud, to help when people call looking for a certain type of business. The fee would generate income, enabling small business perks/grants available from the city. Consensus was to set the business license fee at $50 per year. There will be no penalty.
Personnel Policy Medical and Recreational Use Marijuana: add - all employees will be subject to random drug testing. This is a recommendation from the insurance company.
Poetker is still working on the committee descriptions.
The Planning Commission needs to approve their portion at the March meeting for the Council to approve in April and the ordinance to become effective in May.
II. FY’20 Surplus Funds and Capital Plan Review and Transfer(s) Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Rheinecker to authorize approval to transfer the FY’20 Surplus Funds in the amount of $494,669.94, as illustrated on the handout: Streets - $111,105, Police - $20,000, City Hall & Code Admin. - $316,564.94, Park - $47,000. Carried
III. FY 2022 Budget
Chairman Harbaugh reported that she and Poetker are meeting with the department heads/committee chairs individually to review their budget requests. The plan is to present a summarized budget to the finance committee for review/recommendations.
New Business
I. Approval of Prior Month’s Meeting Minutes – January 18, 2021 Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Esker, to approve the minutes from the January 18, 2021 meeting. Carried
II. Maturing CD’s
There were none.
III. Financial Dashboard
The financial dashboard was reviewed. The fiscal year is 75% expired, revenue is at 100% and expenses are at 46%. Past due utility bills are being monitored. Eckart mentioned that he had filled out a survey for a federal committee regarding uncollected utility bills, as requested by APPA. The loan fund is on target. The CURE reimbursement has been received but is not reflected on this report.
IV. Beautification Committee Request
Committee Member Hanebutt reported that he and Poetker had met with Quinn Johnson and Cole Stenzel regarding their request for an annual donation and a one-time donation to the Beautification Committee. Hanebutt feels that the city needs to authorize any purchase funded, rather than just donate a dollar amount. Hanebutt suggested that the committee have a capital fund raising plan. The committee is working on a master plan for Ratz Park. The Beautification Committee need to go through the process of filling out the forms and applying for funds from the Hotel/Motel Taxes. Consensus was for Eckart to put $8,000 in the FY’22 Budget for three sets of seasonal banners and replacement brackets.
V. Public Comments/Anything for the Good of the City
None
Meeting was adjourned at 6:32 P.M.
https://www.cityofredbud.org/uploads/3/8/4/1/38410823/finance_02222021.pdf
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