City of Columbia City Council met June 20.
Here are the minutes provided by the council:
Minutes of the Regular Meeting of the City Council of the City of Columbia, Illinois held
in the Council Room of City Hall.
A. Call Meeting to Order
Mayor Hill called the City Council of Columbia, Illinois to order at 7:00 PM.
B. Roll Call
Present: Aldermen Niemietz, Huch, Martens, Riddle, Garmer, and Khoury.
Absent: Aldermen Roessler and Holtkamp.
Quorum present.
Administrative Staff present:
City Administrator Douglas Brimm
City Clerk Andrew Hitzemann
Dir. of Community Dev. Scott Dunakey
City Engineer Chris Smith
C. Pledge of Allegiance
City Attorney Terry Bruckert
Chief of Police Jason Donjon
Deputy City Clerk Kelly Mathews
EMS Chief Kim Lamprecht
Those in attendance recited the Pledge of Allegiance.
D. Proclamations /Recognitions /Presentations
1. Oath of Office - Sergeant Ryan Doetsch
Mayor Hill administered the Oath of Office to Sergeant Ryan Doetsch.
E. Public lnput
There was no Public Input.
F. Comments & Announcements - Mayor
Mayor Hill announced the Columbia American Legion will have their 4th of July celebration and encouraged residents to come.
G. Comments & Announcements - Aldermen
There were no Aldermen Comments and Announcements.
H. Comments & Announcements - Department Directors
Chief Donjon presented the Police Department report.
I. Consent Agenda
City Clerk Hitzemann read the Consent Agenda.
1. Motion to Approve Minutes of the June 6, 2022 Regular City Council Meeting
2. Motion to Approve Closed Session Minutes of the June 6, 2022 Regular City Council Meeting
3. Motion to Approve Payment of Vouchers for the Period of June 4, 2022 through June 10, 2022 in the Amount of $305,382.33
4. Motion to Approve Statement of Funds for May 31, 2022
5. Motion to Approve Special Event Permit for the Columbia July 4th Celebration, Picnic, and Fireworks Display
6. Motion to Approve Special Event Permit for C.R.O.W.N. 4th of July Bike Parade
7. Motion to Receive the Plan Commission Report and Authorize the Public Hearing for the Annexation of Property Located at 1439 Centerville Road
8. Motion to Receive the Plan Commission Report and Authorize the Public Hearing for the Rezoning of the City Department of Public Works Complex at 110 West Sandbank Road
Mayor Hill inquired if the Council wished to remove any items prior to a motion. There were none.
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Khoury, to approve the Consent Agenda as read .
Motion Passed .
Roll Call Vote results:
6 Aye: Niemietz, Huch, Martens, Riddle, Garmer, and Khoury
0 Nay:
2 Absent: Roessler and Holtkamp
0 Abstain:
J. Unfinished Business
1. Ordinance No. 3613 Authorizing the Transfer of a Portion of a Parcel of Real Estate from the City of Columbia, Illinois to the State of Illinois, Department of Transportation and Authorizing the Mayor to Execute a Warranty Deed to Facilitate Said Transfer (Gall Road Improvement Project)
City Administrator Doug Brimm reported the City was notified by IDOT the "official" closeout of the Gall Road Improvement Project was underway. Mr. Brimm explained as part of this process, IDOT is requesting a portion of City property be transferred to IDOT in order bring the entire intersection under access control of IDOT.
Motion:
2. It was moved by Alderman Huch, and seconded by Alderman Riddle, to pass and approve Ordinance No. 3613, an Ordinance Authorizing the Transfer of a Portion of a Parcel of Real Estate from the City of Columbia, Illinois to the State of Illinois, Department of Transportation and Authorizing the Mayor to Execute a Warranty Deed to Facilitate Said Transfer (Gall Road Improvement Project)
Motion Passed.
Roll Call Vote results:
6 Aye: Niemietz, Huch, Martens, Riddle, Garmer, and Khoury
0 Nay:
2 Absent: Roessler and Holtkamp
0 Abstain:
K. New Business
1. Approval of an Amendment to Consultant Services Agreement with Shockey Consulting for Professional Services (Comprehensive Plan)
City Administrator Doug Brimm stated with the departure of certain City Staff members, key personnel have reduced availability to focus on needed activities related to the comprehensive planning effort, some of which are required contractually within certain timeframes. Additionally, concerns have been raised pertaining to the level of public participation in the process. In an effort to address both concerns, Staff has worked with Shockey Consulting Services, LLC to negotiate an amendment to the professional services agreement.
Mr. Brimm explained the additional cost required for this amendment is $40,000.00 and the project will be complete March 2023.
Motion:
It was moved by Alderman Martens, and seconded by Alderman Khoury, to an Amendment to Consultant Services Agreement with Shockey Consulting for Professional Services.
Motion Passed.
Roll Call Vote results:
6 Aye: Niemietz, Huch, Martens, Riddle, Garmer, and Khoury
0 Nay:
2 Absent: Roessler and Holtkamp
0 Abstain:
L. Closed Session
1. Mayor Hill informed the Council that he would entertain a motion to go into Closed Session to discuss 5 ILCS 120/2(c)(l) Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body, 5 ILCS 120/2(c)(2) Collective Bargaining, and 5 ILCS 120/2(c)(11) Pending or Probable Litigation
Motion:
It was moved by Martens, and seconded by Alderman Garmer, to direct the Mayor to go into Closed Session at 7:34 PM to 5 ILCS 120/2(c)(l) Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body, 5 ILCS 120/2(c)(2) Collective Bargaining, and 5 ILCS 120/2(c)(11) Pending or Probable Litigation
Motion Passed.
Roll Call Vote results:
6 Aye: Niemietz, Huch, Martens, Riddle, Garmer, and Khoury
0 Nay:
2 Absent: Roessler and Holtkamp
0 Abstain:
Mayor Hill called the Regular Session of the City Council back to order at 8:18 PM. Upon return to Regular Session, Aldermen Niemietz, Huch, Martens, Riddle, Garmer, Khoury, and Mayor Hill were present.
M. Announcements
Mayor Hill announced City Hall will be closed July 4, 2022. Mayor Hill also announced there will be no July 5, 2022 Regular City Council meeting and the next meeting will be July 18, 2022.
N. Adjournment
Motion:
It was moved by Alderman Khoury, and seconded by Alderman Martens, to adjourn the Regular City Council meeting held Monday, June 20, 2022 at 8:20 PM .
Motion Passed.
Roll Call Vote results:
6 Aye : Niemietz, Huch, Martens, Riddle, Garmer, and Khoury
0 Nay:
2 Absent: Roessler and Holtkamp
0 Abstain:
https://www.columbiaillinois.com/AgendaCenter/ViewFile/Minutes/_06202022-227
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