City of Columbia City Council met Oct. 17.
Here are the minutes provided by the council:
A. Call Meeting to Order
Mayor Hill called the City Council of Columbia, Illinois to order at 7:00 PM.
B. Roll Call
Present: Aldermen Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury.
Absent: Alderman Huch.
Quorum present.
Administrative Staff present:
City Administrator Douglas Brimm
City Clerk Andrew Hitzemann
Deputy Chief of Police Karla Heine
EMS Chief Kim Lamprecht
City Attorney Terry Bruckert
Chief of Police Jason Donjon
IT Director James Mitchell
Public Works Director Mike Sander
C. Pledge of Allegiance
Those in attendance recited the Pledge of Allegiance.
D. Proclamations /Recognitions /Presentations
There were no Proclamations/Recognitions/Presentations.
E. Public Input
Fox Run Estates Subdivision Speeding
Andrew Cornish, Chelsea Cepicky, and Shannon and Jeff Gastreich addressed the Council regarding the excessive speeding on Lakeshore Drive in the Fox Run Estates Subdivision.
F. Comments & Announcements - Mayor
Mayor Hill stated the Columbia Woman's Club GloBingo event and Witches Night Out on Historic Main Street were both a huge success.
Mayor Hill announced a Public Forum for the Safe-T Act will take place October 27, 2022 at the Eleven South Building.
Mayor Hill encouraged the community to attend Halloween Hi-Jinks, American Legion's Honor-Que, and the Veterans' Day Parade.
G. Comments & Announcements - Aldermen
Alderman Niemietz announced that the SSgt. Robert F. Holden, Jr. Memorial Bench has been installed along the GM&O Heritage Trail. It will be dedicated to the City of Columbia with Mayor Hill accepting on the City's behalf. The event is scheduled for 11:00 am on Saturday, November 5, 2022.
H. Comments & Announcements - Department Directors
There were no Department Directors Comments & Announcements.
I. Consent Agenda
City Clerk Hitzemann read the Consent Agenda .
1. Motion to Approve Minutes of the October 3, 2022 Regular City Council Meeting
2. Motion to Approve Payment of Vouchers for the Period of September 29, 2022 through October 12, 2022 totaling $794,653.72
3. Motion to Approve Special Event Perm it for Halloween Hi-Jinks (October 29, 2022)
4. Motion to Approve Special Event Permit for Columbia Blue Jays Meat Shoot (November 26, 2022)
5. Motion to Approve Special Event Permit for Bright Night Christmas Parade (December 3, 2022)
Mayor Hill inquired if the Council wished to remove any items prior to a motion. There were none.
Motion:
It was moved by Alderman Martens, and seconded by Alderman Riddle, to approve the Consent Agenda .
Motion Passed.
Roll Call Vote results:
7 Aye: Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
O Abstain:
J. Unfinished Business
1. Ordinance No. 3625 Amending the Established Salary/Remuneration of Appointed City Officers and Employees of the City of Columbia, Illinois for the Fiscal Year of the City Commencing May 1, 2022 and Ending April 30, 2023
Mr. Brimm explained Ordinance No. 3625 amends the FY2023 Salary Ordinance to create the position of Information Technology Support Analyst. Mr. Brimm provided the Council an overview of compensation and explained final interviews will take place in the next few weeks.
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Holtkamp, to pass and approve Ordinance No. 3625, and Ordinance Amending the Established
Salary/Remuneration of Appointed City Officers and Employees of the City of Columbia, Illinois for the Fiscal Year of the City Commencing May 1, 2022 and Ending April 30, 2023
Motion Passed.
Roll Call Vote results:
7 Aye : Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain:
K. New Business
1. Ordinance No. 3626 to Set the Compensation to be Paid to City of Columbia, Illinois Municipal Officers Who are Elected at the Next Regular Municipal Election Held in April 2023
Mr. Brimm explained in accordance with 65 ILCS 5/3.1-50-10, the salaries of elected officials must be set at least 180 days before the beginning of their subsequent terms of office.
Motion:
It was moved by Alderman Holtkamp, and seconded by Alderman Martens, to pass and approve Ordinance No. 3626, an Ordinance to Set the Compensation to be Paid to City of Columbia, Illinois Municipal Officers Who are Elected at the Next Regular Municipal Election Held in April 2023
Motion Passed.
Roll Call Vote results:
7 Aye: Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain:
2. Resolution No. 2022-27 Accepting Permanent Easements from Columbia AIM Land Trust
Mr. Smith explained agenda items K.2. through K.5. are needed to complete the Valmeyer Road Reconstruction Project.
A brief discussion was had in regards to extending sidewalks along Valmeyer Road . Mr. Smith expla ined this project does not include sidewalks.
Motion:
It was moved by Alderman Garmer, and seconded by Alderman Niemietz, to pass and approve Resolution No. 2022-27 Accepting Permanent Easements from Columbia AIM Land Trust
Motion Passed.
Roll Call Vote results:
7 Aye: Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain:
3. Resolution No. 2022-28 Accepting a Permanent Easement from Columbia Centre Market Place, Inc.
Motion:
It was moved by Alderman Martens, and seconded by Alderman Garmer, to pass and approve Resolution No. 2022-28, a Resolution Accepting a Permanent Easement from Columbia Centre Market Place, Inc.
Motion Passed.
Roll Call Vote results:
7 Aye : Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain :
4. Resolution No. 2022-29 Accepting a Permanent Easement from Three A's, LLC
Motion:
It was moved by Alderman Garmer, and seconded by Alderman Niemietz, to pass and approve Resolution No. 2022-29, a Resolution Accepting a Permanent Easement from Three A's, LLC
Motion Passed.
Roll Call Vote results:
7 Aye : Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain :
5. Resolution No. 2022-30 Accepting a Permanent Easement from VO & J Investments, LLC
Motion:
It was moved by Alderman Garmer, and seconded by Alderman Martens, to pass and approve Resolution No. 2022-30, a Resolution Accepting a Permanent Easement from VO & J Investments, LLC
Motion Passed.
Roll Call Vote results:
7 Aye: Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain:
6. Motion to Award Bid for Old Illinois Route 3 & Veteran's Parkway Resurfacing Project to Killian Corporation in the Amount of $243,381.82
Mr. Smith explained three bids were received for this project. The apparent low bidder was Kilian Corporation at $243,381.82. The project has a completion date of November 30, 2022.
Mr. Smith mentioned he plans on having a traffic study complete after this project is finished to address any other improvements that may be needed.
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Riddle, to Award Bid for Old Illinois Route 3 & Veteran's Parkway Resurfacing Project to Killian Corporation in the Amount of $243,381.82
Motion Passed.
Roll Call Vote results:
7 Aye: Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain :
7. Discussion of Vacating a Portion of Unconstructed Wilson Drive in the Columbia Acres First Addition Subdivision Approved June 3, 1946
Mr. Brimm stated the subdivision plat of Columbia Acres First Addition was approved by Ordinance No. 131 in 1946. IDOT began acquiring right-of-way for construction of the State Route 3 bypass realignment in 1955.
Mr. Brimm explained the typical residential development process at that time extended streets and utilities incrementally as homes were constructed . By 1955, only the north portion of the subdivision had homes constructed and infrastructure installed, presumably due to the impending highway construction. Based on archived documents, right-of-way acquisition was completed in 1957. This left an undeveloped 0.27-acre remnant of Block 6 as the southernmost portion of the subdivision with access to Leo Street.
Mr. Brimm stated it was recently discovered that the City has never vacated the unbuilt section of Wilson Drive or the portion of the subdivision acquired by IDOT, as it should have been. This was discovered when the current owner had the remnant property surveyed to construct a fence. Until then, Monroe County GIS showed the Wilson Drive right-of-way as part of the parcel and it was assumed to be part of that parcel. The unbuilt section of Wilson Drive right-of-way is now being vacated to address the situation. Existing easements in the vacated ROW, if any, will remain intact and will not be affected.
The vacation ordinance will be presented at the next Council meeting for consideration.
L. Closed Session
There was no business addressed in Closed Session.
M. Announcements
There were no Announcements.
N. Adjournment
Motion:
It was moved by Alderman Khoury, and seconded by Alderman Riddle, to adjourn the Regular City Council meeting held Monday, October 17, 2022 at 7:39 PM.
Motion Passed.
Roll Call Vote results:
7 Aye: Niemietz, Roessler, Holtkamp, Martens, Riddle, Garmer, and Khoury
0 Nay:
1 Absent: Huch
0 Abstain :
https://www.columbiaillinois.com/AgendaCenter/ViewFile/Minutes/_10172022-245
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