City of Columbia City Council met March 20.
Here is the agenda provided by the council:
Minutes of the Regular Meeting of the City Council of the City of Columbia, Illinois Held Monday, March 20, 2023 in the Council Room of City Hall.
A. Call Meeting to Order
Mayor Hill called the City Council of Columbia, Illinois to order at 7:00 PM.
B. Roll Call
Present: Aldermen Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor.
Absent: None.
Quorum present.
Administrative Staff present:
City Administrator Douglas Brimm
Dir. of Community Dev. Scott Dunakey City Engineer Chris Smith
Dir. of Public Works Mike Sander
Deputy City Clerk Kelly Mathews
C. Pledge of Allegiance
City Attorney Terry Bruckert Chief of Police Jason Donjon Deputy Chief of Police Karla Heine EMS Chief Kim Lamprecht
Those in attendance recited the Pledge of Allegiance.
D. Proclamations /Recognitions /Presentations
There were no proclamations, recognitions, or presentations.
E. Public Input
Gerald Siekerka
Mr. Siekerka addressed the Council regarding the expectation of the Department of Public Works.
F. Comments & Announcements - Mayor
Mayor Hill addressed the misinformation being spread regarding the Home Rule referendum question on the April 4, 2023 ballot.
G. Comments & Announcements - Aldermen
There were no Aldermen Comments & Announcements.
H. Comments & Announcements - Department Directors
There were no Department Director Comments & Announcements.
I. Consent Agenda
City Administrator Doug Brimm announced Agenda Item 1.3. will be pulled from the Consent Agenda and addressed under Unfinished Business. Mr. Brimm read the Consent Agenda.
1. Motion to Approve Minutes of the March 6, 2023 Regular City Council Meeting
2. Motion to Approve Payment of Vouchers for the Period of March 1, 2023 through March 15, 2023 totaling $364,036.36
3. Motion to Approve a Memorandum of Understanding between City of Columbia and Monroe County Emergency Telephone Systems Board (ETSB) Pertaining to Cellular Data Services
4. Motion to Approve Resolution No. 2023-03 Regarding the Release of Closed Session Minutes
5. Motion to Approve Special Event Application - Easter Egg Hunt (April 1, 2023)
6. Motion to Approve Special Event Application - Rotten Egg Hunt (April 14, 2023)
7. Motion to Approve Special Event Application - Monroe County Emergency Management Agency Full Scale Exercise (April 15, 2023)
8. Motion to Approve Special Event Application - ICS SK Run & Family Fun Fair (May 5, 2023)
Mayor Hill inquired if the Counci l wished to remove any items prior to a motion. There were none.
Motion:
It was moved by Alderman Khoury, and seconded by Alderman Garmer, to approve the Consent Agenda as amended
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor
0 Nay:
0 Absent:
O Abstain :
J. Unfinished Business
1. Motion to Approve Engineering Agreement with Volkert, Inc. for the Old IL 3/Ghent Road Roundabout
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Martens, to Approve Engineering Agreement with Volkert, Inc. for the Old IL 3/Ghent Road Roundabout
Motion Passed.
Roll Call Vote results:
8 Aye : Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor
0 Nay:
O Absent:
0 Abstain:
2. Motion to Approve a Memorandum of Understanding between City of Columbia and Monroe County Emergency Telephone Systems Board (ETSB) Pertaining to Cellular Data Services
Mr. Brimm reported there were amendments set forth by the County Public Safety Director, Chief Donjon, IT Director James Mitchell, and himself. The amendments clearly delineates the duties and responsibilities between the two dispatch centers in Monroe County. Mr. Brimm reviewed changes to rules pertaining to usage of ETSB funds, derived from taxes collected by the State on consumer cellular services.
Motion:
It was moved by Alderman Lawlor, and seconded by Alderman Garmer, to Approve a Memorandum of Understanding between City of Columbia and Monroe County Emergency Telephone Systems Board (ETSB) Pertaining to Cellular Data Services as amended
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor
0 Nay:
0 Absent:
0 Abstain:
K. New Business
1. Resolution No. 2023-04 Authorizing a Joint Agreement Between the Illinois Department of Transportation and City of Columbia (GM&O Connector Trail Project)
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Riddle, to approve pass and approve Resolution No. 2023-04, a Resolution Authorizing a Joint Agreement Between the Illinois Department ofTransportation and City of Columbia (GM&O Connector Trail Project)
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor
0 Nay:
0 Absent:
0 Abstain:
2. Resolution No. 2023-05 Appropriating Funding for the GM&O Connector Trail Project Motion:
It was moved by Alderman Huch, and seconded by Alderman Khoury, to pass and approve Resolution No. 2023-05, a Resolution Appropriating Funding for the GM&O Connector Trail Project
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor
0 Nay:
0 Absent:
0 Abstain:
3. Discussion of a Land Transfer Between Monroe County Parcel No. 04-22-346-009-000 and Parcel No. 04-22-349-101-000 Located in the City of Columbia
Mr. Dunakey explained the applicant is the property owner for both properties. Mr. Dunakey stated the applicant purchased Parcel No. 04-22-349-101-000 (108 Gall Rd .) to provide better access to their farm property, immediately adjacent to the south.
After a brief discussion, Mr. Dunakey stated it will be presented at the April 3, 2023 Council Meeting for consideration.
4. Discussion of an Architectural Review Application for a Proposed Office Building at 215 Admiral Trost Road
Mr. Dunakey provided the Council with background information regarding the request. Mr. Dunakey explained the Plan Commission recommend approval based on materials.
After a brief discussion, Mayor Hill stated it will be presented at the April 3, 2023 Council meeting for consideration.
L. Closed Session
Mayor Hill informed the Council that he would entertain a motion to go into Closed Session to discuss 5 ILCS 120/2(c)(5) Purchase or Lease of Real Property for Use of the Public Body and 5 ILCS 120/2(c)(11) Pending or Probable Litigation.
Motion:
It was moved by Alderman Khoury, and seconded by Alderman Niemietz, to direct the Mayor to go into Closed Session at 7:37 PM to 5 ILCS 120/2(c)(5) Purchase or Lease of Real Property for Use of the Public Body and 5 ILCS 120/2(c)(11) Pending or Probable Litigation
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor
0 Nay:
0 Absent:
0 Abstain:
Mayor Hill called the Regular Session of the City Council back to order at 8:35 PM. Upon return to Regular Session, Aldermen Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, Lawlor, and Mayor Hill were present.
M. Announcements
Mr. Brimm reminded the Council there will be early voting at City Hall on March 25, 2023 from 9:00 AM -12:00 PM .
N. Adjournment
Motion :
It was moved by Alderman Niemietz, and seconded by Alderman Lawlor, to adjourn the Regular City Council meeting held Monday, March 20, 2023 at 8:36 PM.
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Martens, Riddle, Garmer, Khoury, and Lawlor
0 Nay:
0 Absent:
0 Abstain:
https://www.columbiaillinois.com/AgendaCenter/ViewFile/Minutes/_03202023-269
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