City of Pinckneyville City Council met April 10.
Here are the minutes provided by the council:
ROLL CALL
Mayor Spencer called the regular meeting of the Pinckneyville City Council to order at 6:00 p.m. in the Council Chambers, City Hall. Members present: Commissioners Ricky J. Cicardi, Kevin B. Hicks, Sammy D. Peradotta, William B. Stotlar, and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present. Mayor Spencer announced the agenda was set. Administrative staff present: City Clerk Melissa Kellerman, City Attorney Don Bigham, and Fire Chief Jim Gielow. The Pledge of Allegiance was led by Commissioner Cicardi.
PREVIOUS MINUTES
Commissioner Hicks made a motion to approve the minutes of the March 27, 2023, regular council meeting. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Commissioner Stotlar reviewed the treasurer’s report and stated that Total Gross Payroll was $473,422.08 for the payroll period ending March 2023, up from last year. He stated that the regular hours of 17,268 were up from last year, while overtime hours of 469 were down from last year. Commissioner Stotlar made a motion to approve the treasurer’s report. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
Commissioner Stotlar made a motion to approve the accounts payable with six additional invoices totalling $72,169.69 which include: Noah Hepp $550.00 for temporary cleaning of City Hall, Robert Spencer $132.97 for February-March mileage reimbursement, Frontier Communications $69.40 for Community Center phones, IMGA $70,265.42 for March natural gas, Richard Boucher $1,050.00 for maintenance repairs at the airport, Majestic Enterprise $101.90 for flag at the airport. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CORRESPONDENCE
Commissioner Hicks announced a fundraiser to benefit the Perry County Backstoppers – Brats for Backstoppers – will be Saturday, April 22, 2023, from 10 a.m. to 2 p.m. at the Grecian Steakhouse. Sponsors are: Country Financial Agents Greg Thompson and Jason Woodside and the Grecian Steakhouse. For a $6.00 donation, you can enjoy a brat, chips and a soft drink.
Fire Chief Jim Gielow recognized and thanked the City of Pinckneyville Utility Department for their quick response to the recent gas leak at the Perry-Jackson Child Advocacy Center. The highway was shutdown for a short time during the incident.
Commissioner Peradotta stated there was a bid letting on April 5, 2023, for the widening of the entrance to Iowa Street. He stated Red Dot Construction won the low bid of $78,018.30 against bids from ET Simonds Construction and Samron Midwest Contracting.
APPROVE QUOTE FROM CALGON CARBON CORPORATION FOR ACTIVATED CARBON
Commissioner Cicardi requested approval of a quote from Calgon Carbon Corporation for 24,000 pounds of activated carbon for the water department at a total cost of $46,080.00 (which includes a $6,000.00 savings on spent product from the GAC Turnkey Exchange Pricing of $52,080.00). He stated they will be able to rotate out the carbon with the new vac truck being purchased. Commissioner Cicardi made a motion to approve the purchase, which was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
APPROVE TO INCREASE MONTHLY RENT OF FIRE STATION FROM THE RURAL FIRE PROTECTION DISTRICT
Commissioner Hicks requested approval to increase monthly rent of the fire station from the Rural Fire Protection District from $500.00 to $750.00 per month. Commissioner Hicks made a motion to approve the rent increase. Commissioner Cicardi seconded the motion. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
APPROVAL TO ADD ANTHONY KELLERMAN TO THE VOLUNTEER FIREFIGHTER ROSTER
Commissioner Hicks requested approval to add Anthony Kellerman to the volunteer firefighter roster. He stated the fire department has been short during daytime hours. Commissioner Peradotta said he would be a good addition. Commissioner Hicks made a motion to approve the request. Commissioner Peradotta seconded the motion. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-19 TO ACCEPT A BID PROPOSAL FROM RED DOT CONSTRUCTION & EQUIPMENT RENTAL, INC. TO FURNISH LABOR AND MATERIALS AND TO APPROVE THE AWARD OF A CONTRACT TO COMPLETE ROADWAY IMPROVEMENTS AT THE INTERSECTION OF IOWA STREET AND ILLINOIS STATE ROUTE 13
Commissioner Peradotta introduced Resolution No. R-2023-19, a resolution to be placed on file, to accept a bid proposal from Red Dot Construction & Equipment Rental, Inc. to furnish labor and materials and to approve the award of a contract to complete roadway improvements at the intersection of Iowa Street and Illinois State Route 13. Commissioner Peradotta made a motion to place on file Resolution No. R-2023-19. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST APPROVAL TO INCREASE CITY OFFICIALS’ SPENDING LIMITS FROM $2,500.00 TO $4,000.00 WITHOUT COUNCIL APPROVAL
Commissioner Peradotta requested approval to increase City officials’ spending limits from $2,500.00 to $4,000.00 without council approval. Commissioner Peradotta stated with material price increases and additional delivery charges, the Street and Utility Departments have had to make numerous separate purchases to stay below the $2,500.00 current spending limit for City officials, which many times results in additional delivery charges per order, therefore increasing the total cost of the purchase. Commissioner Hicks argued the tax payers have the right to review purchases made by City officials. Commissioner Stotlar stated the order doesn’t need to be split, just brought to the Council for approval. He stated it would be too late for the Council to object to a purchase if the limit was increased. Mayor Spencer stated prices are definitely going up, and the current ordinance that limits City officials’ spending limits to $2,500.00 was passed in 1996. He also stated he reviews each invoice presented in the accounts payable. City Attorney Don Bigham stated it will take another ordinance to pass the change of this City Code. Commissioner Peradotta stated he already goes to the Mayor before he makes a purchase, and the Mayor agreed with this statement. Commissioner Peradotta stated the Mayor checks the invoices and knows no one is abusing the system. City Attorney Don Bigham stated a motion would need to be made instructing him to prepare a new ordinance. Commissioner Peradotta made a motion to have the City Attorney prepare a new ordinance increasing the City officials’ spending limits from $2,500.00 to $4,000.00 without council approval. Commissioner Cicardi seconded the motion. On roll call: Commissioners Cicardi, Peradotta, and Mayor Spencer voted YEA. NAYS: Commissioners Hicks and Stotlar. Motion declared carried.
RESOLUTION NO. R-2023-17 AUTHORIZING A PUBLIC HEARING ON THE ANNUAL BUDGET FOR THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS FOR THE FISCAL YEAR ENDING APRIL 30, 2024
Commissioner Stotlar presented Resolution No. R-2023-17, a resolution authorizing a public hearing on the annual budget for the City of Pinckneyville, Perry County, Illinois for the fiscal year ending April 30, 2024. City Attorney Don Bigham stated the public hearing will be before the next council meeting on April 24, 2023, at 5:45 p.m. Commissioner Stotlar made a motion to approve Resolution No. R-2023-17. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ORDINANCE NO. O-2023-05 APPROVING THE ESTIMATE OF REVENUES FOR THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS FOR THE FISCAL YEAR ENDING APRIL 30, 2024
Commissioner Stotlar introduced Ordinance No. O-2023-05, an ordinance to be placed on file, approving the estimate of revenues for the City of Pinckneyville, Perry County, Illinois for the fiscal year ending April 30, 2024. Commissioner Stotlar made a motion to place on file Ordinance No. O-2023-05. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ORDINANCE NO. O-2023-06 TO ADOPT THE ANNUAL BUDGET FOR THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS FOR THE FISCAL YEAR ENDING APRIL 30, 2024
Commissioner Stotlar introduced Ordinance No. O-2023-06, an ordinance to be placed on file, to adopt the annual budget for the City of Pinckneyville, Perry County, Illinois for the fiscal year ending April 30, 2024. Commissioner Stotlar made a motion to place on file Ordinance No. O-2023-06. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-14 AUTHORIZING A LEASE OF OFFICE SPACE TO THE UNIVERISTY OF ILLINOIS EXTENSION
Mayor Spencer presented Resolution No. R-2023-14, a resolution placed on file at the March 27, 2023, regular council meeting, authorizing a lease of office space to the University of Illinois Extension. Commissioner Hicks made a motion to approve Resolution No. R-2023-14. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-15 TO ACCEPT A BID PROPOSAL FROM HAGENE EXCAVATING, LLC, FOR DEMOLITION SERVICES AT 107, 109, AND 111 S. WALNUT ST.
Mayor Spencer presented Resolution No. R-2023-15, a resolution placed on file at the March 27, 2023, regular council meeting, to accept a bid proposal from Hagene Excavating, LLC, for demolition services at 107, 109, and 111 S. Walnut St. Commissioner Peradotta made a motion to approve Resolution No. R-2023-15. The motion was seconded by Commissioner Stotlar. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ORDINANCE NO. O-2023-04 AUTHORIZING THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS, TO ENTER INTO A SALES AGREEMENT FOR PURCHASE OF REAL ESTATE LOCATED AT 202 AND 204 SOUTH WALNUT STREET
Mayor Spencer stated this item would be discussed after Executive Session.
RESOLUTION NO. R-2023-18 TO ENTER INTO A LEASE OF OFFICE SPACE LOCATED IN THE PINCKNEYVILLE COMMUNITY CENTER TO PERRY COUNTY HEALTH DEPARTMENT
Mayor Spencer introduced Resolution No. R-2023-18, a resolution to be placed on file, authorizing the City of Pinckneyville, Perry County, Illinois, to enter into a lease of office space located in the Pinckneyville Community Center to the Perry County Health Department. He stated this is a temporary location for the Perry County Health Department while their building is being repaired. Commissioner Peradotta made a motion to place on file Resolution No. R-2023-18. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REAPPOINT ARLEN WILL TO THE POLICE PENSION BOARD
Mayor Spencer requested to reappoint Arlen Will to the Police Pension Board. Commissioner Hicks made a motion to approve the request which was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
BETH MILLER-PORTER REQUESTS TO DISCUSS SEWER CHARGES FOR PANTHER WASH
Mayor Spencer stated that Beth Miller-Porter was not present at the meeting, so the item was tabled until the next meeting.
PUBLIC COMMENT
Laura Loos stated the owners of the White Rabbit recently sold an easement and right-of-way to the Moose Lodge and wanted to know how this affects her property. City Attorney Don Bigham stated that Sycol cannot convey any more that what they own and that the conveyance doesn’t take out her right-of-way. Laura stated if the right-of-way is included in her Warranty Deed. Don Bigham stated the United Steelworkers Union Deed to the City included the right-of-way, but Laura would need to have someone look specifically at her own title work to see if a right-of-way is included with her property.
ADJOURNMENT TO EXECUTIVE SESSION
Motion by Commissioner Peradotta, seconded by Commissioner Cicardi to move the meeting to Executive Session at 6:29 p.m. for the discussion of: Section 2 (c) (1) Appointment, employment, compensation, discipline, performance, or dismissal of an employee, Section 2 (c) (5) Purchase or lease of real property for the use of the public body, and Section 2 (c) (11) Litigation, pending or probable. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RETURN TO REGULAR MEETING
Motion by Commissioner Peradotta, seconded by Commissioner Cicardi to return to the regular meeting at 6:42 p.m. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ORDINANCE NO. O-2023-04 AUTHORIZING THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS, TO ENTER INTO A SALES AGREEMENT FOR PURCHASE OF REAL ESTATE LOCATED AT 202 AND 204 SOUTH WALNUT STREET
No action taken on this item after Executive Session.
ADJOURNMENT
Motion by Commissioner Hicks, seconded by Commissioner Cicardi to adjourn the meeting at 6:43 p.m. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
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