City of Pinckneyville City Council met May 22.
Here are the minutes provided by the council:
ROLL CALL
Mayor Spencer called the regular meeting of the Pinckneyville City Council to order at 6:00 p.m. in the Council Chambers, City Hall. Members present: Commissioners Kevin B. Hicks, Joshua L. Kuhnert, Sammy D. Peradotta, William B. Stotlar, and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present. City Attorney Don Bigham requested to add an Executive Session to the meeting for the discussion of Section 2 (c) (2) Collective negotiating matters or deliberations concerning salary schedules. Mayor Spencer announced the agenda was set. Administrative staff present: City Clerk Melissa Kellerman, City Attorney Don Bigham, Fire Chief Jim Gielow, and Utility Superintendent Brad Boulton. The Pledge of Allegiance was led by Commissioner Stotlar.
PREVIOUS MINUTES
Commissioner Peradotta made a motion to approve the minutes of both the May 8, 2023, regular council meeting and the May 11, 2023, Special Meeting. The motion was seconded by Commissioner Kuhnert. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Commissioner Stotlar reviewed the treasurer’s report and stated that the ending balance total for the period ending April 2023 was $10,418,396.73 up from last year, and unrestricted balance total was $3,809,374.41 also up from last year. Commissioner Stotlar made a motion to approve the treasurer’s report. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
Commissioner Stotlar made a motion to approve the accounts payable with five additional invoices which totaled $630,92: Companion Life $245.99, JC’s Air Conditioning $165.00, Modern Office $27.00, Sparklight $121.93, Terminix $71.00. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CORRESPONDENCE
Commissioner Hicks noted the Girls Fast Pitch Softball Sectionals will be held at the Pinckneyville Ball Diamonds Tuesday, Wednesday, and Saturday this week. Commissioner Peradotta stated Ballpark Road will be closed during the tournament and admission will be charged.
RESOLUTION NO. R-2023-22 TO ENTER INTO A SWIMMING POOL MANAGEMENT SERVICE AGREEMENT WITH JO C. SUMMERS FOR THE MANAGEMENT OF THE CITY POOL
Commissioner Kuhnert introduced Resolution No. R-2023-22, a resolution to be placed on file authorizing the City of Pinckneyville, Perry County, Illinois, to enter into a Swimming Pool Management Service Agreement with Jo C. Summers for the management of the City Pool. City Attorney Don Bigham stated the compensation has been listed the same as last year’s contract, which included the cost of liability insurance required to be carried. That figure last year was $614.00, but if it is higher this year, the figure may be modified to cover the insurance quoted for this year. Commissioner Kuhnert made a motion to place on file Resolution No. R-2023-22. Commissioner Hicks seconded the motion. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
HIRE THOMAS GARNER AS A PART-TIME EMPLOYEE FOR THE PARK DEPARTMENT EFFECTIVE JUNE 1, 2023
Commissioner Kuhnert requested approval to hire Thomas Garner as a part-time employee for the park department effective June 1, 2023. Commissioner Kuhnert made a motion to approve hiring Thomas Garner, which was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
APPROVAL OF QUOTE FROM HACH FOR DIGITAL SPECTROPHOTOMETER
Commissioner Kuhnert requested approval of a quote from Hach for $7,326.00 for a new DR3900 Digital Spectrophotometer. Motion made by Commissioner Kuhnert, seconded by Commissioner Peradotta to approve the request. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
EMERGENCY APPROVAL OF QUOTE FROM XYLEM TO REPAIR 6” PUMP
Commissioner Kuhnert requested emergency approval of a quote from Xylem to repair a 6” pump at a total cost of $5,745.44 to be paid from wastewater fund. Motion made by Commissioner Kuhnert, seconded by Commissioner Hicks to approve the request. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
EMERGENCY APPROVAL OF QUOTE FROM ILLINOIS ELECTRIC WORKS FOR A TOSHIBA VFD PUMP FOR BLOWER #3 AT EAST SEWER PLANT
Commissioner Kuhnert requested emergency approval of a quote from Illinois Electric Works in the amount of $5,880.00 for a Toshiba VFD pump for Blower #3 at the East Sewer Plant to be paid from wastewater fund. Motion made by Commissioner Kuhnert, seconded by Commissioner Hicks to approve the request. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
EMERGENCY APPROVAL TO REPLACE WATER HEATER AT CITY POOL FROM D&D PLUMBING
Commissioner Kuhnert requested emergency approval to replace the water heater at the City Pool at a total cost of $7,349.00 including labor from D&D Plumbing to be paid from the pool fund. Motion made by Commissioner Kuhnert, seconded by Commissioner Peradotta to approve the request. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
APPROVAL OF QUOTE FROM USDI TO RELOCATE 3” AND 4” GAS MAIN AT INTERSECTION OF IL STATE ROUTE 154 AND WEST WATER STREET
Commissioner Kuhnert requested approval of a quote from USDI to relocate a 3” and 4” gas main at the intersection of Illinois State Route 154 and West Water Street at a total cost not to exceed $30,130.00 to be paid from the gas fund. Commissioner Peradotta noted this is due to the widening of the entrance to West Water Street near the roundabout, and the gas line is under the entrance to the street. Motion made by Commissioner Kuhnert, seconded by Commissioner Peradotta to approve the request. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
HIRE JAMES BAUERSACHS AS A PART-TIME EMPLOYEE FOR THE STREET DEPARTMENT
Commissioner Peradotta requested approval to hire James Bauersachs as a part-time employee for the street department. Commissioner Peradotta stated he will replace a part-time street employee who retired and will work 2-3 days per week.
Commissioner Peradotta made a motion to approve hiring James Bauersachs, which was seconded by Commissioner Kuhnert. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ORDINANCE NO. O-2023-07 AMENDING AN ORDINANCE ENTITLED “ZONING ORDINANCE OF THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS” BEING ORDINANCE NO. O-2014-06, AS HERETOFORE AMENDED TO DATE
Mayor Spencer presented Ordinance No. O-2023-07, an ordinance placed on file at the May 8, 2023, regular council meeting, amending an ordinance entitled “Zoning Ordinance of the City of Pinckneyville, Perry County, Illinois” being Ordinance No. O-2014-06, as heretofore amended to date. Commissioner Stotlar asked what changes were made to the ordinance. Mayor Spencer stated this Ordinance was presented at a Public Hearing on April 24, 2023, explaining a change to special use permits regarding video gambling establishment locations and hours. City Attorney Don Bigham stated there was also technical changes regarding restrictions on accessory uses and other changes since the last amendment to the zoning ordinance, but the major change was to the regulation of gaming establishments. Commissioner Peradotta made a motion to approve Ordinance No. O-2023-07. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Hicks, Kuhnert, Peradotta, and Mayor Spencer voted YEA. NAYS: Commissioner Stotlar. Motion declared carried.
RESOLUTION NO. R-2023-23 TO AUTHORIZE AND APPROVE CHANGE ORDER NO. 2 (WHICH INCLUDES CHANGE ORDER REQUESTS # 1, #4, AND #5) WITH HAIER PLUMBING & HEATING, INC. FOR THE ILLINOIS STATE ROUTE 13/154 SIDEWALK & DRAINAGE IMPROVEMENTS PROJECT
Mayor Spencer introduced Resolution No. R-2023-23, a resolution of the City of Pinckneyville, Perry County, Illinois, to be placed on file, to authorize and approve Change Order No. 2 (which includes Change Order Requests #1, #4, and #5) with Haier Plumbing & Heating, Inc. for the Illinois State Route 13/154 Sidewalk & Drainage Improvements Project. Mayor Spencer stated this is the project by Mann’s Sporting Goods at Illinois State Route 154 and the change order is to be reviewed before the final payment is issued. Commissioner Hicks made a motion to place on file Resolution No. R-2023-23. The motion was seconded by Commissioner Kuhnert. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
APPROVE FINAL PAY APPLICATION NO. 2 FOR THE ILLINOIS STATE ROUTE 13/154 SIDEWALK & DRAINAGE IMPROVEMENTS PROJECT FROM HAIER PLUMBING & HEATING, INC.
Mayor Spencer presented for approval Final Pay Application No. 2 for the Illinois State Route 13/154 Sidewalk & Drainage Improvements Project from Haier Plumbing & Heating, Inc. Commissioner Peradotta made a motion to approve Final Pay Application No. 2 for the Illinois State Route 13/154 Sidewalk & Drainage Improvements Project from Haier Plumbing & Heating, Inc. The motion was seconded by Commissioner Stotlar. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-24 AUTHORIZING THE APPLICATION OF THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS TO REQUEST A PERMIT FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR UTILITY IMPROVEMENTS – PERMIT NO. 9U-4106-23
Mayor Spencer presented Resolution No. R-2023-24, a resolution authorizing the application of the City of Pinckneyville, Perry County, Illinois to request a permit from the Illinois Department of Transportation for Utility Improvements – Permit No. 9U 4106-23. Mayor Spencer stated this is for the application for the bond for sewer main relocation under Illinois State Route 127. Commissioner Peradotta made a motion to approve Resolution No. R-2023-24. The motion was seconded by Commissioner Kuhnert. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST FROM JAMES C. DENY TO DISCUSS THE USE OF THE NEW SOCCER COMPLEX
James Denny, President of Perry County Soccer Association, along with Past President, John Ray, who is the high school boys and girls soccer coach, and James Davison, assistant coach were present at the meeting to discuss the new soccer complex. Mr. Denny asked when the new soccer complex would be available for use. He stated that due to the number of teams involved, there is not enough parking at the old soccer park, so cars are parked on the road and in the cemetery, which is not safe. He stated they appreciate the support from the council over the years, but would like to know when they can move to the new complex. He said the grass still does not appear to be ready for use, and the concessions and bathrooms haven’t been installed, so he asked about a timetable. Mayor Spencer replied that he, nor anyone else on the council, has met with his organization. He said the soccer complex was approved prior to him becoming mayor, and at that time there was no concessions or bathroom in the plans. He said the City has invested in getting the grass on the fields prepared, the parking lot has been oiled and chipped with designated handicapped spots. He then turned to Jesse Maynard of HMG Engineers to discuss the concession stand and restrooms. Mr. Maynard said there were three bidders for this project in October 2020, and the lowest bid was $293,000.00, which was quite a bit more than expected. Mr. Denny asked why their organization was not consulted about the design of the building. Mayor Spencer again stated there have been no meetings requested for this council. Mr. Denny responded he had requested to meet with Commissioner Cicardi, but he was never available to talk to him. He stated everything went through Commissioner Cicardi’s secretary, and he would only talk to Aaron Hawk. Mayor Spencer suggested there be a meeting with the Perry County Soccer Association, HMG Engineers, Commissioner Kuhnert, and himself so everyone can work together. Commissioner Hicks asked if the Perry County Soccer Association had any funds to put into the project. Mr. Denny said they had done fundraising for the concession stand to invest in counters, appliances, a security system, and picnic tables. Mr. Denny finished by saying he was appreciative of the City’s upkeep of the current soccer field, trash and port-a-potties. Mayor Spencer asked that he contact his office to set up a meeting.
SCHEDULE SPECIAL MEETING FOR MAY 31, 2023
Mayor Spencer requested to schedule a Special Meeting for May 31, 2023, to present layovers from this evening’s meeting, and any new business that may need to be presented. The meeting was scheduled for 9:00 a.m.
PUBLIC COMMENT
Genevieve Brammeier, representing the Pinckneyville Swim Team, said the swim team has already started registration, so she was inquiring about pool pass prices and practice times. Commissioner Kuhnert stated there would be no increase in pool passes this year. Ms. Brammeier then asked if the pool grant was moving forward. She said she is uncomfortable doing fundraising for swim team when the pool grant needs matching funds, but they need to purchase some new starting blocks. Mayor Spencer stated he just received the grant documents that afternoon and the grant was moving forward. Ms. Brammeier asked if they could meet to coordinate the new starting blocks that are needed with the rest of the pool renovations. Commissioner Kuhnert stated he was aware and would coordinate the two projects.
ADJOURNMENT TO EXECUTIVE SESSION
Motion by Commissioner Peradotta, seconded by Commissioner Kuhnert to move the meeting to Executive Session at 6:59 p.m. for the discussion of: Section 2 (c) (1) Appointment, employment, compensation, discipline, performance, or dismissal of an employee and Section 2 (c) (2) Collective negotiating matters or deliberations concerning salary schedules. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RETURN TO REGULAR MEETING
Motion by Commissioner Peradotta, seconded by Commissioner Kuhnert to return to the regular meeting at 7:31 p.m. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ADJOURNMENT
Motion by Commissioner Hicks, seconded by Commissioner Kuhnert to adjourn the meeting at 7:32 p.m. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
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