City of Columbia City Council met July 17.
Here are the minutes provided by the council:
A. Call Meeting to Order
Mayor Hill called the City Council of Columbia, Illinois to order at 7:00 PM.
B. Roll Call
Present: Aldermen Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe.
Absent: None
Quorum present.
Administrative Staff present:
City Clerk Andrew Hitzemann
City Attorney Terry Bruckert
City Administrator Douglas Brimm
Deputy Chief of Police Karla Heine
EMS Chief Kim Lamprecht
City Engineer Chris Smith
IT Manager James Mitchell
Deputy City Clerk Kelly Mathews
Director of Public Works Mike Sander
Building Official Justin Osterhage
C. Pledge of Allegiance
Those in attendance recited the Pledge of Allegiance .
D. Proclamations /Recognitions /Presentations
There were no proclamations, recognitions, or presentations.
E. Public Input
There was no public input.
F. Comments & Announcements - Mayor
Mayor Hill announced that if Ordinance No. 3646 is approved, it would formally extend the disaster declaration from the storm until August 7th . Mayor Hill reported that recovery efforts will be ongoing and thanked everyone who help in the recovery efforts.
G. Comments & Announcements - Aldermen
There were no Aldermen Comments & Announcements.
H. Comments & Announcements - Department Directors
There were no Alderman Comments & Announcements.
I. Consent Agenda
City Clerk Hitzemann read the Consent Agenda.
1. Motion to Approve Minutes of the June 19, 2023 Regular City Council Meeting
2. Motion to Approve Closed Session Minutes of the June 19, 2023 Regular City Council Meeting
3. Motion to Approve Payment of Vouchers for the Period of June 10, 2023 through July 12, 2023 Totaling $1,134,146.37
4. Resolution No. 2023-12 Providing for the Appointment of Members of Certain Boards, Commissions, and Committees of the City of Columbia, Illinois for the Fiscal Year of the City Commencing May 1, 2023 and Ending April 30, 2024
5. Motion to Approve Special Event Application - Columbia Days (August 18-19, 2023)
Mayor Hill inquired if the Council wished to remove any items prior to a motion. There were none.
Motion:
It was moved by Alderman Lawlor, and seconded by Alderman Nobbe, to approve the Consent Agenda as read.
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe 0 Nay:
0 Absent:
0 Abstain:
J. Unfinished Business
1. Resolution No. 2023-13 Approving an Intergovernmental Agreement Between the City of Columbia and Columbia Community Unit School District #4 (Bolm-Schuhkraft Memorial Park Improvements)
City Administrator Douglas Brimm explained that based on the previous meeting the school district will improve the area at their own expense. The City will perform maintenance on the parking area but will get reimbursed by the school district.
Alderman Lawlor question specifics on the drainage and Alderman Niemietz inquired about potential pathways and walkways.
Mr. Brimm stated this was the conceptual phase and both parties would still have to sign off on the final design.
Motion:
It was moved by Alderman Khoury and seconded by Alderman Nobbe, to pass and approve Resolution No. 2023-13 Approving an Intergovernmental Agreement Between the City of Columbia and Columbia Community Unit School District #4 (Bolm-Schuhkraft Memorial Park Improvements)
Motion Passed .
Roll Call Vote results:
8 Aye : Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
K. New Business
1. Ordinance No. 3646 Supporting Mayor Hill's June 30, 2023 Storm Disaster Declaration
Motion:
It was moved by Alderman Garmer and seconded by Alderman Lawlor, to pass and approve Ordinance No. 3646 Supporting Mayor Hill's June 30, 2023 Storm Disaster Dec la ration
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain :
2. Ordinance No. 3647 Restricting the Use and Expenditure of Specific Bequest Funds (Doerr Estate)
Motion:
It was moved by Alderman Niemietz and seconded by Alderman Garmer, to pass and approve Ordinance No. 3647 Restricting the Use and Expenditure of Specific Bequest Funds (Doerr Estate)
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
3. Ordinance No. 3648 Approving a Special Use Permit to Allow a Ground-Mounted Solar Energy System on Property Zoned A-1 Agricultural District Located at 308 Todd Center Drive
Mr. Brimm explained the Plan Commission conducted a hearing on July 10, 2023 and recommended approval.
Motion:
It was moved by Alderman Lawlor and seconded by Alderman Riddle, to pass and approve Ordinance No. 3648 Approving a Special Use Permit to Allow a Ground Mounted Solar Energy System on Property Zoned A-1 Agricultural District Located at 308 Todd Center Drive
Motion Passed.
Roll Call Vote results:
8 Aye : Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
4. Ordinance No. 3649 Approving a Resubdivision Plat of Lots 1, 2, and 3 of A Minor Subdivision Plat of Lots 8, 9, and 12 of "First Addition to Southport Subdivision" being a subdivision of part of Tax Lots llA, llC, 12A, & 12C of U.S Survey 556, Claim 498 Township 1 South, Range 10 West of the Third Principal Meridian City of Columbia, Monroe County, Illinois
City Engineer Chris Smith explained this subdivision was approved October 3, 2022 and the applicant is requesting re-subdivision to create a fourth parcel.
Motion:
It was moved by Alderman Khoury and seconded by Alderman Niemietz, to pass and approve Ordinance No. 3649 Approving a Resubdivision Plat of Lots 1, 2, and 3 of A Minor Subdivision Plat of Lots 8, 9, and 12 of "First Addition to Southport Subdivision " being a subdivision of part of Tax Lots llA, llC, 12A, & 12C of U.S Survey 556, Claim 498 Township 1 South, Range 10 West of the Third Principal Meridian City of Columbia, Monroe County, Illinois
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
5. Resolution No. 2023-14 Authorizing a Joint Agreement Between the Illinois Department of Transportation and City of Columbia (Carl Street Bridge Replacement Project)
Motion:
It was moved by Alderman Riddle and seconded by Alderman Garmer, to pass and approve Resolution No. 2023-14 Authorizing a Joint Agreement Between the Illinois Department of Transportation and City of Columbia (Carl Street Bridge Replacement Project)
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
6. Resolution No. 2023-15 Appropriating Funding for the Carl Street Bridge Replacement Project
Motion:
It was moved by Alderman Riddle and seconded by Alderman Garmer, to pass and approve Resolution No. 2023-15 Appropriating Funding for the Carl Street Bridge Replacement Project
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
7. Motion to Approve Country Crossing Phase II Improvement Plans
Motion:
It was moved by Alderman Nobbe and seconded by Alderman Holtkamp, to pass and approve Motion to Approve Country Crossing Phase II Improvement Plans
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
8. Motion to Approve Bluff Ridge Estates Improvement Plans
Motion:
It was moved by Alderman Huch and seconded by Alderman Nobbe, to pass and approve Motion to Approve Bluff Ridge Estates Improvement Plans
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
9. Motion to Approve Preliminary Engineering Agreement with Millennia Professional Services for the Creekside Park Development Project
Mr. Smith explained the City received an OSLAD Grant of $600,000 for the Creekside Park Development Project.
Motion:
It was moved by Alderman Huch and seconded by Alderman Khoury, to pass and approve Motion to Approve Preliminary Engineering Agreement with Millennia Professional Services for the Creekside Park Development Project
Regular Meeting - July 17, 2023 Page 5 of 8
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
10. Motion to Approve Preliminary Engineering Agreement with Millennia Professional Services for the Creekside Connector Trail Project
Mr. Smith explained the City received a TAP Grant for the Creekside Connector Train Project.
Motion:
It was moved by Alderman Huch and seconded by Alderman Holtkamp, to pass and approve Motion to Approve Preliminary Engineering Agreement with Millennia Professional Services for the Creekside Connector Trail Project
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
11. Discussion of Monroe County Proposed Detour- Bluff Road Bridge Replacement
Mr. Smith reported Monroe County is planning on replacing the Bluff Ridge Bridge and they are requesting a detour along Valmeyer Road. It would be a 4-6 month project to begin Summer/Fall 2024.
Alderman Garmer expressed concerns regarding the current visibility at Valmeyer Road and Bluff Road.
12. Discussion of a Phasing Plan for the St. Louis Steamers Soccer Club and Final Development Plan for Phase 1 of the Development
Brian Schmuke addressed the Council on behalf of the St. Louis Steamers Soccer Club. The proposed complex would have a positive community impact and help the City economically.
Gary Hoelscher from Millennia Professional Services reviewed the proposed plan of where the soccer fields and building would be located. The design would take into consideration storm water so that it wouldn't impact surrounding land.
Mike Schneider from Quadrant Design reviewed the proposed building. Occupancy would be around 300 and would have a masonry exterior. The concession stand would have a fresh air concept.
Mr. Schneider addressed the temporary bathroom concerns. Mr. Schneider stated the temporary bathrooms would be modular, air conditioned, and ADA compliant.
Mr. Schmuke explained the first field would be built and once they were at the break even point then the second field and permanent structure would be built.
L. Closed Session
Mayor Hill informed the Council that he would entertain a motion to go into Closed Session pursuant to 5 ILCS 120/2(c){6) Setting a Price for Sale or Lease of Property Owned by the Public Body
Motion:
It was moved by Alderman Lawlor, and seconded by Alderman Khoury, to direct the Mayor to go into Closed Session at 7:59 PM pursuant to 5 ILCS 120/2(c)(6) Setting a Price for Sale or Lease of Property Owned by the Public Body
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor and Nobbe \
0 Nay:
0 Absent:
0 Abstain:
Mayor Hill called the Regular Session of the City Council back to order at 8:14 PM. Upon return to Regular Session, Aldermen Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, Nobbe, and Mayor Hill were present.
M. Announcements
Mayor Hill reminded the community of the upcoming events:
• July 19: Last limb pick up from the June 30th storm
• August 5: Electronics Recycling on McDannold Drive
• August 6: Music at Metter
• August 13: BackStoppers Hot Rods for Heroes Car Show
• August 18 & 19: Columbia Days
• August 26: 4th of July Celebration
N. Adjournment
Motion:
It was moved by Alderman Garmer, and seconded by Alderman Nobbe, to adjourn the Regular City Council meeting held Monday, July 17, 2023 at 8:17 PM.
Motion Passed.
Roll Call Vote results:
8 Aye: Niemietz, Huch, Holtkamp, Riddle, Garmer, Khoury, Lawlor, and Nobbe
0 Nay:
0 Absent:
0 Abstain:
https://www.columbiaillinois.com/AgendaCenter/ViewFile/Minutes/_07172023-290
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